Administrative Coordinator-berkeley - Berkeley, United States - California Lutheran University

California Lutheran University

Verified Company

Berkeley, United States

2 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Category:
Staff (Non-Exempt)

FLSA:
Non-exempt

FTE:
hours a week)

Location:
Berkeley

University Background:

Basic Function:

The Administrative Coordinator reports to the Rector and the Dean and manages and performs a variety of administrative duties for the seminary.

Representative Duties:

Assist the Office of Contextual Education and administration offices (Rector, Dean, and Associate Dean) with synodical, congregational and churchwide connections as well as other institutional partners and individuals.

E
Coordinate, train, and direct the work of student workers. E
Coordinate various meetings, including room reservations, set-up, catering and media requirements and manage the institutional calendar. E
Provide basic tech support for classroom and event technology, liaising with CLU IT services as needed. E

Create and update lists of courses and Graduate Assistants, keep updated directories of faculty, staff, and students for internal use, monitor class rosters and provide reports to the Dean, manage book lists, Library cards and holds, and provide information for course evaluations.

E
Receive, distribute, share, and archive paperwork & student progress for the Office of Contextual Education and the Assoc. Deans Office. E

Create, develop, maintain, and update specialized and custom forms, databases, logs, files, records, and reports, including confidential files while controlling the release of sensitive information.

E
Manage budgets; compile the office budget and supporting data; maintain controls on expenditure accounts. E
Coordinate technological needs of the seminary (Cal Lutheran & outsourcing) E
Perform other administrative duties as required to support the mission and function of the seminary.
Input and update student information in Colleague.
Student ID cards.
Oversee the production and posting of internal signage (e.g., classroom usage signs). E

E=Essential Duties

Knowledge Of:

Microsoft Suite, Google Suite, Adobe Creative Suite
Learning technology equipment
Time management skills

Ability To:

Operate office equipment including computers and supporting virtual meeting technology
Meet deadlines by prioritizing work
Manage multiple tasks and projects at the same time
Interface with various constituencies including outside vendors, visitors, students, faculty, staff, and alums
Work effectively with frequent interruptions
Work both independently and collaboratively as needed
Perform administrative support and clerical duties
Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports
Communicate clearly and concisely both orally and in writing
Prepare reports by gathering and organizing data from a variety of sources
Provide training, guidance, and supervision of student workers
Schedule and coordinate meetings, conferences and appointments
Take initiative to help with the daily operations of the seminary

Minimum Qualifications:

Any combination equivalent to:
Two years of college and 2 years administrative assistant experience.

Preferred Qualifications:

N.A.

Licenses and Other Requirements:

none

Physical Abilities:

Detect to understand appropriate written correspondence; communicate clearly to exchange information in person and on the telephone; operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; stationary position for extended periods of time; move or transport light objects up to 15 lbs; position self to store and/or retrieve files

Working Environment:

Hiring Range

Posting Number:
Staff

Open Date: 05/06/2024

Close Date: 5/20/2024

Application Procedure/Special Instructions

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