Administrative Coordinator - Pleasant Hill, United States - Hospice of the East Bay

Description

Hospice of the East Bay (HEB) is a community-based hospice and palliative care program providing services in the home and at our six-bed Hospice facility for terminally ill patients and those in need of palliative care.

Care is given to patients and families by an interdisciplinary group. Bereavement care is provided to the family for a minimum of one year after the death. Hospice and palliative care offer a sponsored care program to provide services regardless of patient's ability to pay.

***: Reporting to the Clinical Manager, this position is primarily responsible for three key operational areas. This position encompasses scheduling support, supply inventory and tracking support, and car fleet support.


ESSENTIAL FUNCTIONS:

• Scheduling_
• Acts as primary scheduler in the absence of the fulltime weekday scheduler.
• Acts as a support scheduler when needed.
• Supply Support_
• Maintain supply inventory and par levels for Buskirk and Emeryville locations.
• Order and restock patient related supplies.
• Monitor supply utilization.
• Communicate with vendors on supply issues.

- _Fleet Support_

• Oversee all aspects of the fleet for all HEB areas utilizing vehicles.
• Coordinate maintenance schedules for all vehicles.
• Ensure vehicle registration is up to date.
• Inspect vehicles monthly for safety and cleanliness.
• Communicate with vendors and arrange for damage repair.
• Working Relationships_
• Must be able to work well under pressure, meeting multiple and sometimes competing deadlines, demands and changing priorities.
• Must demonstrate cooperative behavior with colleagues and managers.
• Must be flexible with work assignments and professional when dealing with clients and staff.
• Must adhere to departmental goals, objectives, and performance standards.

POSITION REQUIREMENTS:

• Must have excellent interpersonal, communication and organizational skills.
• Must be detail oriented and able to prioritize work independently and follow through on tasks.
• Must be able to handle be a selfstarter with a high degree of initiative, motivation and flexibility who is able to form harmonious professional relationships with internal and external customers.
• Must be able to be proficient in Microsoft windows programs.

EXPERIENCE & EDUCATION:

• High school graduate with AA or BS degree preferred.
• Knowledge and experience with Microsoft Windows programs
• Must have a valid California license and reliable vehicle for mínimal travel.

Benefits

• 403b Retirement Account and generous company match.
• Medical, Vision, and dental; some plans qualify for a Health Saving Account (HSA)
• Up to 27 days of PTO/Holiday
• Group & Voluntary Life / Accidental Death & Dismemberment Insurance
• Tuition Reimbursement
• Pet Insurance
• Employee Discounts
• Employee Assistance Program
• Work with passionate team members that have the same commitment to our organization as you.

Come join our team and make a real difference when you go to work
Monday-Friday 8am-5pm

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