Office Manager - Fairfax, VA, United States - Schroeder Design-Build, Inc

Schroeder Design-Build, Inc Fairfax, VA, United States

3 weeks ago

Full time

Description

Founded in 1986, Schroeder Design Build is a second-generation family-owned design-build firm headquartered in Fairfax, VA. We're looking for a Full-time Team Support Agent/Marketing Assistant to join our team in Fairfax, VA.

This is a dual role, that requires a blend of administrative, organizational, and interpersonal skills to manage office facilities, administrative tasks, and coordinate various office activities.

Career growth & advancement opportunities are within your fingertips.
Rest and recharge with Paid Time Off and Paid Holidays
~Medical insurance
~ Dental Insurance

Professional growth opportunities including paid education and certifications
Work at Office/Home Environment

Office Administration/Marketing:
Oversee daily administrative operations, including managing office supplies, equipment, and facilities
Provide support with various administrative, creative and analytical tasks to help achieve marketing objectives
Manage digital platforms and coordinate marketing events
Assist in gathering and analyzing data from marketing campaigns, customer surveys, and market research reports to inform marketing strategies and decision-making
Maintain marketing databases, contact lists, and files, ensuring accuracy and completeness of information
Maintain a clean, organized, and efficient office environment
Calendar, Meeting Set-up & Conference Call Management for Executives including logistics, preparing agendas, taking minutes, & distribution of required materials
Travel Coordination (flights/hotels/ground transporation) for executives & employees
Process travel expense reports and reconcile expenses in a timely manner
Assist in organizing corporate functions, such as holiday parties, team-building activities, and client events
Provide support during events, including setup, registration, and attendee engagement

Financial Administration:
Assist with basic financial tasks such as invoice processing, expense tracking, and budget management
Assist in budget tracking, invoice processing, and expense reconciliation for marketing projects and initiatives
Liaise with external vendors and service providers, such as cleaning services, maintenance contractors, and office suppliers
Negotiate contracts, review service agreements, and monitor vendor performance
Proven experience in office administration or management role
Proficiency in office software applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with marketing tools and platforms, such as social media management tools and email marketing software
Ability to work independently, prioritize tasks, and handle confidential information with discretion
Familiarity with basic accounting principles and financial management processes is a plus
Flexible and adaptable, with the ability to thrive in a fast-paced and dynamic work environment
Analytical mindset with the ability to interpret data and generate insights to support marketing strategies and decision-making

Founded in 1986, our award-winning design-build firm has earned the loyalty of over 1,000 homeowners through exceptional service, creative design ingenuity, and superior craftsmanship.

Our expertise lies in designing and building room additions, whole-house renovations, custom kitchen and bathroom makeovers, and sunrooms/porches.

As a people-centered company, we employ a diverse and highly trained team of skilled professionals who not only care deeply about their role in elevating a client's home remodeling experience, but are also empowered to grow personally and professionally.

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