- Manage the Sr. Director's calendar extensively, including coordinating internal and external meetings across multiple time zones & locations.
- Coordinate sophisticated domestic and international itineraries & travel including booking flights & hotels
- Strive to deeply understand the team's goals, and work with the Sr. Director to ensure that their time is organized accordingly.
- Manage financial administration, e.g. processing POs & invoices.
- Event planning and coordination of team off-sites/events.
- Work with the Salt Lake City Site Lead and Engagement team for onsite engagement committees to complete local priorities & events.
- Connect with internal & external parties, while exhibiting the highest degree of professionalism.
- Assist in the preparation of presentation or meeting materials.
- Coordinate agenda and record meeting minutes for team staff meetings
- Ensure email lists, org charts and other administrative systems are regularly maintained and current.
- Advise the Sr. Director of employee updates and achievements (reviews, anniversaries etc.).
- Be involved in special or other ad-hoc projects as required.
- Compile & edit briefing materials and synthesize this information into executive summaries with key business & communication insights.
- Exercise absolute discretion at all times
- An experienced Executive Assistant with 5+ years' experience as an EA in a technology organization supporting Directors and above.
- An individual who seeks information beyond what is plainly presented to you, with an aim to understanding the Sr. Director's goals & actively finding ways to be helpful in implementing these goals.
- Enthusiastic and eager to help wherever you can, and do whatever it takes to ensure progress, while being friendly, collaborative and approachable.
- Outstanding organizational & analytical skills but have the ability to be creative in order to solve problems.
- Superb at communicating with great written and verbal communications skills with the ability of capturing sophisticated concepts & conveying them in simple, meaningful language.
- Able to compile clear and concise briefing materials.
- Able to perform well in highly dynamic, high pressure, constantly evolving environment.
- Able to interact with senior level executives and all levels of the organization.
- Aware of maintaining confidentiality & the use of discretion.
- Self-directed, take initiative & proactive with excellent project management skills.
- Laser focused when it comes to attention to detail and accuracy. You exhibit flexibility, prioritization & the ability to prioritize.
- Open to travel if required.
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University of Utah Salt Lake City, United StatesOverview · As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University ...
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Administrative Executive Assistant - Salt Lake City, United States - eBay Inc.
Description
At eBay, we're more than a global ecommerce leader - we're changing the way the world shops and sells. Our platform empowers millions of buyers and sellers in more than 190 markets around the world. We're committed to pushing boundaries and leaving our mark as we reinvent the future of ecommerce for enthusiasts.
Our customers are our compass, authenticity thrives, bold ideas are welcome, and everyone can bring their unique selves to work - every day.
Join a team of passionate thinkers, innovators, and dreamers - and help us connect people and build communities to create economic opportunity for all.
eBay is looking for an Administrative Executive Assistant to support the Sr. Director of Customer Risk and Compliance Operations along with two additional Directors.
We are looking for this person to be a key member of our leadership team, and they should be a hard-working, efficient self-starter with an ability to operate effectively in a fast paced, ever-changing environment This position is located in our Salt Lake City office.
This role will report directly to the Sr. Director, but will also be a key member of the Admin team supporting our Global Customer Experience organization. This is a dynamic role for which there will never be an exhaustive list of responsibilities, especially as the role grows and evolves - both with the company, and as a result of individual growth within the roleYou will Accomplish:
You will bring:
Please see the Talent Privacy Notice for information regarding how eBay handles your personal data collected when you use the eBay Careers website or apply for a job with eBay.
All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, veteran status, and disability, or other legally protected status.
If you have a need that requires accommodation, please contact us at We will make every effort to respond to your request for accommodation as soon as possible.
View our accessibility statement to learn more about eBay's commitment to ensuring digital accessibility for people with disabilities.Jobs posted with location as "Remote - United States (Excludes: HI, NM)" excludes residents of Hawaii and New Mexico.
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Administrative Executive Assistant professionals in Salt Lake City
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