- Consistent written and oral communication.
- Respond to leaders, staff and external contacts on my behalf that represents executive's communication style.
- Editing and proofing any communication for grammar and spelling, in addition to meeting the behavioral standards.
- Proficient in Word Processing and other MS Office tools, ie PowerPoint.
- Capable of taking meeting notes and summarizing in action items.
- Capable of creating PowerPoint presentations.
- Support large meetings utilizing Teams, Skype or Zoom when needed.
- Capable of using functions of the Multi-Functional Printer/Copier/Scanner.
- Proficient in desktop tools, including use of laptop and smartphone.
- Proficient in display devices within the board or conference rooms.
- Appropriately represent the Executive and UUHC Hospital Administration.
- Demonstrate consistent patience, professionalism and attentiveness to all team members.
- Demonstrate emotional intelligence concerning sensitive topics or situations that might develop.
- Review calendars and important meeting dates with the intent of planning necessary steps for a positive outcome.
- Leverage automation tools if needed.
- Structuring agendas, meeting materials and invitation lists.
- Demonstrate a team work effort to working with other executive assistants
- Develop strong listening and cooperation skills
- Be able to work and produce work effort with minimal oversight
- Demonstrate problem solving skills
- Adhering to schedules hours
- Manage all paper files and create a system for easy retrieval when needed
- Leverage automation, ie Teams, shared folders, box, etc.
- Investigate various topics which may require internet or library searches
- Summarize research findings
- Well established human relations, effective communication, and public relations skills.
- Ability to perform the essential functions of the job as outlined in the position description.
- Demonstrates writing and PowerPoint skills.
- Ability to multi-task and prioritize in an organized fashion.
- Anticipates and takes initiative for what needs to be done and functions with minimal direction.
- Supportive of the team (i
- Exercise critical judgment and anticipate needs of the executive director and other customers.
- Associate's degree, or equivalency.
- Four Years of Executive Assistant Experience or equivalency
- Must have strong Microsoft Office skills, including PowerPoint, Excel, Outlook , etc.
- Bachelor's Degree in Business, Finance or related field, or equivalecy.
- This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.
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Executive Assistant - SALT LAKE CITY, United States - University of Utah Health
Description
Overview
_As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education.
University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, diversity, integrity, quality and trust that are integral to our mission.
EO/AA_This position provides direct administrative support to executive leaders of the healthcare system.
Corporate Overview:
The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience.
Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.Responsibilities
Communication Skills
Technology Proficiencies
Equipment Handling
Customer Service Skills
Planning and Preparation
Team Work
Self-Motivation
Filing / Paper Management
Research Skills
Knowledge / Skills / Abilities
e:
other Executive Assistants and Executives) and sharing responsibilities as needed.
Qualifications
Qualifications
Required
Qualifications (Preferred)
Preferred
Working Conditions and Physical Demands
_Employee must be able to meet the following requirements with or without an accommodation._
Physical Requirements
Sitting
Multi-lingual Candidates Welcomed
_To inquire about this posting, email:
EEO Statement
_University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
_Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply.
_University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status.
The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106.
The requirement not to discriminate in education programs or activities extends to admission and employment.Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
__To request a reasonable accommodation for a disability, please contact the University of Utah Health Hospitals and Clinics Human Resources office at If you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and
Affirmative Action:
_
_Sherrie Hayashi_
_Director/ Title IX Coordinator_
_Office of Equal Opportunity and Affirmative Action (OEO/AA)_
_383 University Street, Level 1 OEO Suite_
_Salt Lake City, UT 84112_
_ _
_Online reports may be submitted
_For more information:
_The University is a participating employer with Utah Retirement Systems ("URS").
Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work).
Contact Hospitals and Clinics Human Resources at for information.Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions.
Please contact Utah Retirement Systems at or or Hospitals and Clinics Human Resources at if you have questions regarding the post-retirement rules.
__This position may require the successful completion of a criminal background check and/or drug screen._
Requisition Number _67934_
Reg/Temp _Regular_
Employment Type _Full-Time_
Shift _Day_
Work Schedule _7:30-4:30_
Location Name _University of Utah Hospital_
Workplace Set Up _On-site_
_City_ _SALT LAKE CITY_
_State_ _UT_
Department _UUH CST 34A EXECUTIVE OFFICES_
Category _Administrative Professional_
Workplace Set Up _On-site_