- Maintains exceptional level of professionalism and discretion in managing complex issues and interactions.
- Resolves a variety of complex administrative problems for the institution leadership, faculty, staff, students, and the public entities.
- Manages schedule and organizes active and complex calendar and travel logistics for CEO.
- Office reception, greeting guests, and facilitating meeting transitions.
- Provides administrative assistance for CEO of Huntsman Cancer Institute, including extensive meeting preparation, research and preparation of summary materials related to issues and events, travel itineraries, financial documentation.
- Maintains record of office operations, executive office functions, and
- Assists in planning and hosting visits of distinguished guests, tour groups, and events.
- Attends executive meetings as required, and documents meeting minutes.
- Works collaboratively with the leadership offices at HCI and University of Utah, including senior leadership and employees on assigned projects, events, and other assignments including both leading and support roles.
- Exempt position, requiring availability for the CEO during business hours and occasional evenings/weekends, as required.
- Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
- Indicate the number of years of office management and/or supervisory experience that you have:
- Less than 1 year
- 1 year or more, but less than 2 years
- 2 year or more, but less than 4 years
- 4 years or more, but less than 6 years
- 6 years or more
- Indicate your level of knowledge/expertise in finance/budgeting:
- No
- Minimal
- Moderate
- Extensive
- Do you have previous work experience in a college/university environment?
- Yes
- No
- Do you have any current relatives working in HCI?
- Resume
- Cover Letter
- Addendum to the University of Utah - Veteran Only - Call after submission
- Appropriate discharge document (such as a DD-21- Member Copy 4) - Veteran Only - Call
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Executive Assistant - Salt Lake City, United States - University of Utah
Description
Bookmark this Posting | Print Preview | Apply for this JobAnnouncement
Details
Open Date 03/21/2024 Requisition Number PRN38032B Job Title Executive Assistant Working Title Executive Assistant Job Grade E FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary VP Area President Department HCI General Admin Department Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 39300 to 66000 Close Date Open Until Filled Yes Job Summary
Provides direct administrative support to the Chief Executive Officer (CEO) of Huntsman Cancer Institute (HCI) at the University of Utah.
Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve - which includes Idaho, Montana, Nevada, Utah, and Wyoming - with impact worldwide.
Huntsman Cancer Institute values cancer-related health equity, and inclusion as integral to our guiding principle to serve our patients and their communities, and our commitment to foster a culture of belonging for all within our organization.
In your cover letter or during your interview process, we invite you to share how your personal and professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities.
This may include description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute's mission and this position.
Learn more hereResponsibilities
Responsibilities
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description:
Incumbents use independent judgement in resolving various problems that involve faculty, staff, students and the general public. Must use judgement and discretion when advising others of the executive's view on policies and other issues. This position initiates and has input in the hiring and employment decisions related to subordinate staff.
Incumbents in this position may be required to represent the executive at meetings and interact with individuals at the highest levels in public and private organizations on a local and national basis.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Nearly Continuously:
Office environment.
Minimum Qualifications
Bachelor's degree in Business, Finance, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience).
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Operational knowledge of Microsoft Office and related computer software including Outlook, Power Point, and Word/Excel. Proficiency in Mac and PC computers. Must successfully pass related skills test.
Type Benefited Staff Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems ("URS").
Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work).
Contact Human Resources at for information.Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions.
Please contact Utah Retirement Systems at or or University Human Resource Management at if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status.
The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106.
The requirement not to discriminate in education programs or activities extends to admission and employment.Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA).
Online reports may be submitted at
This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses.
They also provide information about safety and security-related services offered by the University of Utah.A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific QuestionsRequired fields are indicated with an asterisk (*).
Applicant Documents
Required Documents