- Provide high-level administrative, project and personal support to the CFO and CISO as well as other leaders as needed.
- Demonstrates initiative, discretion and tact in managing email, phone calls and other requests. Ensures all correspondence is accurate, complete and properly handled.
- Stay "one step ahead" of the executives with their many commitments and events by providing confidential and exceptional assistance with organizing, managing and maintaining active calendars, and managing calendar conflicts.
- Orchestrate complex and extensive travel arrangements both domestically and internationally; and prepare travel documents and detailed itineraries.
- Organize and manage activities, events, conferences and coordinate complex executive meetings both on and off site.
- Participate as an adjunct member of the executive team, which includes attending meetings and minute taking.
- Monitor business and reporting deadlines for the executives, assuring they are known and met.
- Serve as the administrative liaison to the assist with Board activities as needed, which can include coordinating Board committee meetings; and compiling, assembling, and distributing Board committee meeting materials.
- Identify situations that require immediate escalation and exercise precise judgment.
- Manage confidential business manners and correspondence.
- Assures administrative detail on all projects and the statuses delegated to ensure progress to deadlines. Pursues opportunities to change and lean out processes and approaches.
- Proven experience in planning and managing executive support within a large global organization.
- Ability to prioritize and manage a wide range of competing tasks associated with the needs of a Group Executive.
- Strong relationship and partnership building skills. Demonstrated ability to engage with a wide range of senior stakeholders and high profile organizations.
- Self-starter who takes initiative to start projects, work unsupervised, complete tasks independently, effectively addresses roadblocks, and addresses issues before they become problems.
- Collaborative approach with appreciation and enjoyment of working as part of a team.
- Ability to thrive and think creatively and calmly in highly fluid situations and under intense schedules, pressures, and deadlines.
- Excellent written, verbal, and editorial skills.
- High level of computer proficiency in preparation of documents, presentations and spreadsheets using Google Workspace, including Gmail, Google Docs, and Google Drive. Proficiency with Microsoft Office Suite including Excel, PowerPoint and Word.
- Ability to create, maintain and/or generate various office or status reports, spreadsheets, databases, PowerPoint presentations and/or charts.
- Ability to identify methods and best practices to improve office operational efficiencies
-
Executive Assistant
2 weeks ago
University of Utah Salt Lake City, United StatesThe mission of the College of Architecture Planning is to nurture a culture of discovery, design, and innovation in our designed world rooted in an ethic of care, and community, CA P is guided by four principles known by many as the 4 Rs (Responsi Executive Assistant, Executive, ...
-
Executive Assistant
2 weeks ago
Packsize LLC Salt Lake City, United StatesExecutive Assistant · About Packsize · Packsize is an automation company that enables more efficient and sustainable packaging process flows from packing to unboxing. Were propelling our customers and the industry forward, always looking to innovate and improve. Because, to us, p ...
-
Executive Assistant
2 weeks ago
University of Utah Salt Lake City, United StatesOverview · As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University ...
-
Executive Assistant
2 weeks ago
ACLU - Affiliate Offices Salt Lake City, United StatesThe American Civil Liberties Union of Utah seeks to hire an organized and innovative Executive Assistant to support and coordinate interdepartmental administrative tasks and maximize our integrated strategy. · The Executive Assistant position is a full-time, non-exempt, & salari ...
-
Executive Assistant
2 weeks ago
University of Utah Salt Lake City, United StatesProvide high-level secretarial and administrative support for the Chair, Senior Administrative Director, and Department of Physical Medicine and Rehabilitation. This position is located in the Craig H. Neilsen Rehabilitation Hospital. Responsibilitie Executive Assistant, Executiv ...
-
Executive Assistant
2 weeks ago
CHG Healthcare Salt Lake City, United StatesCompHealth is the nation's largest locum tenens staffing agency, offering more than 100 physician specialties, as well as permanent physician placement and both temporary and permanent allied healthcare staffing. At CompHealth, we are known for our employee-centric culture, stron ...
-
Executive Assistant
2 weeks ago
University of Utah Health SALT LAKE CITY, United States**Overview** · _As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. Unive ...
-
Executive Assistant
2 weeks ago
Sorenson Salt Lake City, United StatesJob Description · Job DescriptionJob Summary · The Executive Assistant is responsible for creating and managing national accounts, programs, and reports for Sorenson. The Sorenson Executive Administrator will be in charge of the compilation, sorting and recording of invoices, and ...
-
Executive Assistant
4 days ago
Online Image Salt Lake City, United StatesJob Description · Job DescriptionSalary: $24-$27 DOE · Position Goal: · As an Executive Assistant, your primary goal is to be the backbone of our executive team, ensuring seamless daily operations and enhancing productivity. You will play a pivotal role in streamlining workflows ...
-
Executive Assistant
2 weeks ago
University of Utah Salt Lake City, United StatesBookmark this Posting | Print Preview | Apply for this Job · Announcement · Details · Open Date 03/21/2024 Requisition Number PRN38032B Job Title Executive Assistant Working Title Executive Assistant Job Grade E FLSA Code Administrative Patient Sensitive Job Code? No Standard Hou ...
-
Executive Assistant
2 weeks ago
University of Utah Salt Lake City, United StatesBookmark this Posting | Print Preview | Apply for this Job · Please see Special Instructions for more details. · Please attach Resume and References. · Announcement · Details · Open Date 04/02/2024 Requisition Number PRN38114B Job Title Executive Assistant Working Title Executive ...
-
Executive Assistant
2 weeks ago
University of Utah Salt Lake City, United StatesBookmark this Posting | Print Preview | Apply for this Job · Announcement · Details · Open Date 04/19/2024 Requisition Number PRN38323B Job Title Executive Assistant Working Title Executive Assistant Job Grade E FLSA Code Administrative Patient Sensitive Job Code? No Standard Hou ...
-
Executive Assistant
5 days ago
PRIME CORPORATE SERVICES LLC Salt Lake City, United StatesJob Description · Job DescriptionDescription:Our Team · ____________________________________________________________________________________________ · This position will report directly to our CEO. · Position Summary · _____________________________________________________________ ...
-
Executive Assistant Administrative
2 weeks ago
JetBlue Airways Salt Lake City, United StatesPosition Summary: · The Executive Assistant Administrative represents the Officer to Crewmembers, Leadership, Business Partners, Industry executives, government officials and the Board of Directors, and is responsible for handling the administrative and logistical needs of the O ...
-
Executive Assistant
4 weeks ago
Campbell Companies Salt Lake City, United States**Description** · **Duties & Responsibilities:** · + Keep safety first in all tasks while utilizing TRACK. · + Responsible for supervising receptionist and switchboard scheduling, ensuring appropriate coverage during business hours. · + Responsible for mailroom processes. · + Org ...
-
Executive Administrative Assistant
4 days ago
bioMérieux SA Salt Lake City, United StatesThe primary responsibility of this position is to provide executive-level administrative support to the General Manager and Head of Clinical Operations-North America. This position will partner with other administrative assistants throughout the company in a professional and coll ...
-
Assistant, Executive Sr
4 weeks ago
Packsize LLC Salt Lake City, United StatesSr. Executive Assistant · About Packsize · Packsize is an automation company that enables more efficient and sustainable packaging process flows from packing to unboxing. Were propelling our customers and the industry forward, always looking to innovate and improve. Because, to u ...
-
Executive Assistant Senior
2 weeks ago
Intermountain Healthcare Salt Lake City, United StatesJob Description: · The Executive Assistant Senior - Enterprise Leadership Team provides executive level administrative support to the EVP and Chief Legal Officer and reports directly to the AVP and Chief of Staff of Intermountain Health. This highly visible position directly inte ...
-
Assistant Executive Housekeeper
1 week ago
MacCall Murray, United States**HIRING IMMEDIATELY** · Shift: Full-time between hours 8 am - 4 pm, weekend shift availability required. · Pay: $18.00 per hour DOE, $800+ referral bonus available, paid holidays. · We're not your typical hotel company. Check us out · Are you looking for a great place to work wh ...
-
Assistant, Executive Sr
3 weeks ago
Packsize, LLC Salt Lake City, United StatesJob Description · Job DescriptionSr. Executive Assistant · About Packsize · Packsize is an automation company that enables more efficient and sustainable packaging process flows from packing to unboxing. We're propelling our customers and the industry forward, always looking to ...
Executive Assistant - Salt Lake City, United States - Packsize, LLC
Description
Job Description
Job DescriptionExecutive Assistant
About Packsize
Packsize is an automation company that enables more efficient and sustainable packaging process flows from packing to unboxing. We're propelling our customers and the industry forward, always looking to innovate and improve. Because, to us, packaging is about much more than a box, it's about delivering what's right, for our customers, for their customers and our planet.
About the Role
This Executive Assistant role provides a wide range of support services to the CFO and CISO on the Executive Leadership Team as well as other leaders within the CFO and CISO org. The ideal candidate will be a self-starter who is able to manage multiple priorities in a fast-paced environment. This person should have excellent communication skills, be proactive in anticipating needs, and possess strong attention to detail. The responsibilities of this role encompass organizational and administrative functions, which include scheduling, organizing, communicating, and special projects. Qualified candidates will have had extensive experience assisting company executives, board members and have exceptional writing and listening skills, and possess a high degree of professionalism.
What You'll Do
What You'll Bring
Salary Benefit
The salary range for this role is $73,000 to 85,000; however, Packsize considers several factors when determining compensation when extending a job offer, including but not limited to, the role being offered, the associated responsibilities, the candidate's prior work experience, education/training, and any special skills.
If this role excites you but you don't meet each requirement listed, we encourage you to apply anyway. At Packsize, we welcome applicants of all backgrounds and experiences and understand that the best candidates may come from the most unlikely of places.
Packsize is an Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, Packsize policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran's status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are strongly encouraged to apply. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities.