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    Administrative Assistant - Grand Rapids, United States - Chipton Ross Inc.

    Chipton Ross Inc.
    Chipton Ross Inc. Grand Rapids, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    6 month contract

    RESPONSIBILITIES:
    HR Related Administrative Duties - 25%
    o Facilitate management of time clock system for payroll
    o Create new employee personnel files and ensure new hire paperwork completion
    o Track the site recognition program and ensure recognition cards are ordered
    o Learning Management System Training representative
    o Provide Training report updates

    HSE Related Administrative Duties-50%
    o Support Electronic Document Management system coordinator efforts for improving the system by providing feedback on functionality
    o Assist in data entry for sites such as Health and Safety data and tracking systems
    o Assist with development of Job Safety analysis creation/review
    o Enter data for Safety observations, Safety Data Sheets (SDS), Near misses, etc...
    o Order logistics/production supplies in SAP and Office supplies from determined vendors
    o Process logistics/utility invoices (FedEx, labels, etc.)
    o Facilitate uniform and safety protective gear orders for current and new hires including uniforms, safety glasses, shoe vouchers and eye glasses

    Site Level Administration Duties-25%
    o Control site gate entry access for visitors, contractors, drivers
    o Support electronic document management systems (EDMS) by scanning equipment files/inspection documents into the system.
    o Update bulletin boards and employee information monitors throughout the site
    o Coordinate the hosting of site events, meals, celebrations, etc.
    o Coordinate employee engagement events for Wellness and assist in coordination of Family Day
    o Update bulletin boards and employee information monitors throughout the site
    o Assist with coordination of community outreach events
    o Coordinate cleaning activity of site administration areas.
    Other duties as assigned-5%

    REQUIREMENTS:
    - Strong communication skills (written and verbal). Ability to work with limited supervision.
    - Expertise in Microsoft Office and other PC applications. SAP experience desired.
    - Ability to work with others internally and externally with professionalism.
    - Excellent organizational skills.
    - Solid communication and organization skills required.
    - Must have the ability to work independently and focus on detail.
    - Must be able to maintain confidentiality.
    - Must have the ability to prioritize and organize daily work schedule.

    EDUCATION:
    Accredited High School Diploma or equivalent required

    WORK HOURS:
    First Shift, Full Time

    Company DescriptionChipton-Ross is a highly awarded top 500 Women owned business that is dedicated to locating and placing top-quality talent. We specialize in Engineering, Manufacturing, Light Industrial, Information Technology, Professional, Administrative, and Logistics.

    Company Description

    Chipton-Ross is a highly awarded top 500 Women owned business that is dedicated to locating and placing top-quality talent. We specialize in Engineering, Manufacturing, Light Industrial, Information Technology, Professional, Administrative, and Logistics.
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