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    Human Resources Assistant - Philadelphia, United States - Saul Ewing LLP

    Saul Ewing LLP
    Saul Ewing LLP Philadelphia, United States

    1 week ago

    Default job background
    Legal
    Description

    Saul Ewing is seeking a talented candidate to join its growing Human Resources department. The Human Resources Assistant will perform administrative duties related to the operations of the Human Resources Department.

    ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES

    • Maintains accurate and up-to-date human resource files, records, and documentation.
    • Maintains the integrity and confidentiality of human resource files and records.
    • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
    • Answers and directs departmental inquiries.
    • Provides administrative support to the HR and Benefits departments.
    • May assist with payroll functions including payroll process backup, updating payroll memos, and confirming payroll and elections.
    • Performs duties related to hiring including posting positions, collecting applications, updating candidate status, updating the interview spreadsheet, and sending benefits emails.
    • Conducts and/or assists with new hire orientation and onboarding.
    • Updates and maintains records in the firm's HRIS.
    • Processes invoices and expense reports.
    • Reconciles G/L reports as well as other reports for benefits.
    • Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, and employee recognition events.
    • Performs other duties as assigned.

    REQUIRED SKILLS

    • Excellent organizational skills and attention to detail.
    • Familiar with office management systems and procedures.
    • Ability to operate general office equipment.
    • Excellent written and verbal communication skills.
    • Ability to type 60 words a minute.
    • Proficient in Microsoft Office Suite or similar software.
    • Ability to maintain confidential information.

    EDUCATION AND EXPERIENCE

    • Bachelor's degree, with a concentration in Human Resource Management preferred.
    • 1-2 years of administrative assistant experience

    Physical Demands of Position

    Work is performed in a professional office environment and requires the following during the work day:

    • Must be able to remain in a stationary position for long periods of time (working at a computer)
    • Repetitive movement (i.e. heavy computer/keyboard use).
    • Individual will interact regularly with others verbally, in-person, and via written communication.
    • May require occasional light lifting (files, copy paper, etc.).

    In addition to the essential functions outlined above:

    • Individual in this position will provide additional assistance and support as directed by their supervisor.
    • This job description is subject to change at any time.

    Saul Ewing LLP is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.

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