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Administrative Assistant

    Administrative Assistant - Bloomington, United States - Pro-Fab Construction, Inc.

    Pro-Fab Construction, Inc.
    Pro-Fab Construction, Inc. Bloomington, United States

    4 days ago

    Default job background
    Description

    Job Description

    Job Description

    Responsibilities

    • Answer and direct phone calls
    • Organize and schedule appointments
    • Write and distribute email, correspondence memos, letters, faxes and forms
    • Assist in the preparation of regularly scheduled work orders for truck drivers
    • Develop and maintain a filing system
    • Update and maintain office policies and procedures
    • Order office supplies and research new deals and suppliers
    • Maintain contact lists
    • Book travel arrangements
    • Provide general support to visitors
    • Act as the point of contact for internal and external clients
    • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

    Requirements and skills

    • Proven experience as an Administrative Assistant or Office Admin Assistant
    • Knowledge of office management systems and procedures
    • Working knowledge of office equipment, like computers, printers and fax machines
    • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
    • Excellent time management skills and the ability to prioritize work
    • Attention to detail and problem solving skills
    • Excellent written and verbal communication skills
    • Strong organizational skills with the ability to multi-task
    • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus


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