- Answer and direct phone calls
- Organize and schedule appointments
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled work orders for truck drivers
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Proven experience as an Administrative Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like computers, printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
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Administrative Assistant
1 hour ago
COX PETROLEUM TRANSPORT Bloomington, United States**Job Summary** · This position reports directly to the Terminal Manager and is responsible for performing administrative duties on a professional level while working closely with the terminal management staff in supporting the terminal. The Terminal Admin Assistant may carry out ...
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Administrative Assistant Ii
5 days ago
DHL Bloomington, United StatesDHL Supply Chain is Hiring · At DHL, you will play a part in one of the world's most essential industries. As the world's leading contract logistics provider, we believe in doing the right thing, growing together, and delivering the difference. At DHL, you have a voice that matte ...
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Administrative Assistant
4 hours ago
Villaume & Schiek, P.A. Bloomington, United StatesJob Description · Job DescriptionWe are seeking an outgoing, positive and organized Administrative Assistant to join our law firm. When guests arrive at the office, you will greet them and determine the reason for their visit. You will support our staff with clerical duties, incl ...
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Administrative Assistant
2 weeks ago
Ultimate Staffing Bloomington, United StatesJob Duties · Monitor and manage inventory levels to ensure optimal stock availability. · Establish new inventory items, define stocking levels, and establish connections between related items. · Utilize vendor management software to generate restocking reports. · Execute comprehe ...
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Administrative Assistant
1 week ago
Villaume & Schiek, P.A. Bloomington, United StatesJob Description · Job DescriptionWe are seeking an outgoing, positive and organized Administrative Assistant to join our law firm. When guests arrive at the office, you will greet them and determine the reason for their visit. You will support our staff with clerical duties, incl ...
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Administrative Assistant
3 days ago
Ultimate Staffing Services Bloomington, United StatesJob Description · Job DescriptionJob Duties · Monitor and manage inventory levels to ensure optimal stock availability. · Establish new inventory items, define stocking levels, and establish connections between related items. · Utilize vendor management software to generate resto ...
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Administrative Assistant
2 days ago
BI Incorporated Bloomington, United States Regular, Full timeJob Description · Benefits Information · Benefits · As an Administrative Assistant, you will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer ...
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executive administrative assistant
1 week ago
Cornerstone Advocacy Service Bloomington, MN, United StatesExecutive Administrative Assistant · Our Mission: · Cornerstone's continuum of service helps to create communities where individuals and families are safe and children thrive. We advocate, educate and lead the way to social change · Summary of Cornerstone · Cornerstone is a $5.5 ...
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Legal Administrative Assistant
1 week ago
Frauenshuh Hospitality Bloomington, United States Full timeNOTE: This position is on-site at our office in Bloomington, MN. · Who we are: · Fourteen Foods is the largest Dairy Queen franchisee, with nearly 250 restaurants in 13 states, and we're growing We are faith-based with a Mission of "Shepherding world-class restaurants that celebr ...
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mackin vision administrative assistant
1 week ago
Mackin Book Company , MN, United StatesJob Type · Full-time · Description · Mackin Educational Resources is a well-established, highly respected company based in Burnsville MN, that is looking to add the right qualified individual to our team. This person will have the ability to work with a variety of internal and ex ...
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Administrative Assistant Office Manager
5 days ago
Ameriprise Financial Bloomington, United States Full timeFull or Part time availability. Step into an instrumental role. Help conduct the smooth operation of a fast-paced-and friendly-financial planning office. This position supports the many different tasks for which the practice is responsible and ties directly to the overall busines ...
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Office Assistant
1 week ago
Mid-Northern Management Inc. Bloomington, United StatesJob Overview: · **Duties**: · - Assist with general office tasks such as filing, data entry, and organizing documents · - Manage front desk activities including answering phones, greeting visitors, and handling inquiries · - Support event planning and coordination · - Utilize com ...
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Human Resources Manager
1 week ago
Chestnut Health Systems Bloomington, United StatesOverview: · Chestnut Health Systems is seeking a full-time Human Resources Manager to work at our Bloomington, IL location. · Chestnut Health Systems is a leading provider of behavioral and primary health care services. Over four decades, Chestnut has grown to over 700 committed, ...
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Administrative Specialist Iii
2 days ago
Illinois Wesleyan University Bloomington, United StatesThis position provides administrative support to the Vice President and Division of Diversity, Equity and Inclusion (DEI). Responsible for day-to-day operations and administrative support activities, managing independent projects, establishing effective project reporting and trac ...
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Medical Office Assistant Family Medicine
1 week ago
OSF HealthCare Bloomington, United StatesOverview: · **Starting pay for this position is $17.60/hour.** · ***: · Medical Office Assistants perform clinical and administrative duties consistent with Medical Assistant program education, training and experience. · Works in both the clinical and front office functions of th ...
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Corporate Credit Manager
1 hour ago
GROWMARK, Inc. Bloomington, United StatesCorporate Credit Manager - GROWMARK, Inc. - Bloomington, IL - · **PURPOSE AND SUMMARY STATEMENT** · - Responsible for reviewing all requests for customer credit and vendor prepayments and monitors the status of all receivables. Follows up on past-due accounts, obtains additional ...
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Executive Assistant
1 day ago
Chestnut Health Systems Bloomington, United StatesOverview: · Join Chestnut Health Systems as a Full-Time Executive Assistant in Bloomington, IL · Are you ready to play a vital role in supporting the mission of a leading provider of behavioral and primary health care services? Look no further Chestnut Health Systems is seeking a ...
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Investment Services Tax Specialist
1 week ago
COUNTRY Financial Bloomington, United StatesInvestment Services Tax Specialist · Job Number: 240148 · Primary Location: US-IL-Bloomington · As an **Investment Services Tax Specialist** at COUNTRY Financial you are responsible for assisting with tax information reporting and upholding withholding requirements for Investment ...
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Business Analyst
1 hour ago
Nu-Way Transportation Bloomington, United StatesWe are seeking a collaborative and innovative professional to join our team. We have our corporate office in Bloomington, IL, and are celebrating our 30th anniversary this year. This Analyst position would be located in Bloomington, IL. · **Responsibilities** · - Gather and analy ...
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Accounting Associate
1 week ago
GROWMARK, Inc. Bloomington, United StatesAccounting Associate - GROWMARK, Inc. - Bloomington, IL - · **PURPOSE AND SUMMARY STATEMENT** · - Assists with maintaining, analyzing, and preparing accounting documents. Performs accounting procedures in accordance with generally accepted accounting principles (GAAP). Assists wi ...
Administrative Assistant - Bloomington, United States - Pro-Fab Construction, Inc.
4 days ago
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