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Geneva

    Secretary/Receptionist (Part-Time) - Geneva, United States - TriCity Family Services

    TriCity Family Services
    TriCity Family Services Geneva, United States

    1 week ago

    Default job background
    Part time
    Description




    POSITION TITLE:
    Secretary/Receptionist (Part-Time)


    REPORTS TO: Manager of Office Operations





    JOB OBJECTIVES:
    The Secretary/Receptionist assumes primary responsibility for front desk coverage and for seeing to the orderly operation of the office during business hours, depending on assigned days as a part of the job-share position. This is a part time Monday thru Friday position with weekends off.

    Requirements


    ESSENTIAL FUNCTIONS:

    • Greets clients and processes fee payments
    • Answers telephone calls providing agency information or basic referral information, or directing calls to staff, as appropriate
    • Processes agency requests for service entering data into electronic medical records system
    • Receives, logs and prepares for the deposit of daily receipts, including client fees, donor contributions and grant payments
    • Assists with scanning, filing and agency mailings as time permits
    • Performs the agency's opening or closing procedure based on scheduled shift
    • Keeps the Manager of Office Operations informed of any problems or concerns that may have arisen during shift
    • Attends administrative clerical meetings
    • Assists with other special projects as assigned

    EDUCATION/SKILLS/EXPERTISE:

    • Minimum of high school diploma or equivalency
    • A minimum of three years general office experience
    • Familiarity with multiple extension, multi-function, office telephone systems
    • Excellent communication and interpersonal skills
    • Basic PC literacy including data base management and Microsoft Office (Excel, Word, Access, etc)
    • Excellent organizational skills
    • Sensitivity to and respect for cultural differences
    • Pleasant, courteous, patient, self-directed, and conscientious

    ADDITIONAL REQUIREMENTS RELATED TO WORKING
    CONDITIONS:

    • The employee in this position must have his/her own transportation as a portion of the work may occur at other agencies and in clients' homes
    • A minimal amount of carrying audio-visual equipment and educational materials/supplies may be required
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