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Executive Administrative Assistant - Oak Lawn, United States - Community High School District 218
Description
Position Title:
Executive Administrative Assistant to Principal at Shepard High School - 12 Months
QUALIFICATIONS:
High School Diploma or equivalent
Five (5) years of clerical experience requiring public contact, preferably in a school
Apple Macbook proficient
Working knowledge of Microsoft Word, Excel, Powerpoint, Google Docs, Google Sheets, Google Slides, and Canva
KNOWLEDGE OF:
High School office terminology, practices and procedures.
Modern office practices, procedures and equipment.
Financial and statistical record-keeping techniques.
Receptionist and telephone techniques and etiquette.
Letter and report writing skills.
Health and safety regulations.
Correct usage of grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Applicable sections of State Education Code and other applicable laws.
Interpersonal skills using tact, patience and courtesy.
District organization, operations, policies and objectives.
Operation of computer and data entry techniques.
RESPONSIBILITIES:
Provide administrative/secretarial support to Principal on a daily basis
Excellent interpersonal and customer relation skills
Communicate with students, parents, and the public to explain policies, procedures, and regulations related to school functions and programs.
Make decisions related to procedural matters according to established guidelines.
Screen visitors and phone calls
Strong written and verbal communication skills
Ability to prioritize and multitask projects, as well as strong organizational skills
Accurate general accounting and budgeting skills
Excellent telephone and receptionist skills
Self-directed, ability to work with limited supervision
Ability and willingness to adapt to new procedures
Insure that all secretarial work is completed on time
Dependability/reliability as well as independent judgment and confidentiality
Supervises secretarial personnel and student aides
Maintains smooth operational flow in office
Types and disseminates correspondence, memos, bulletins for principal
Maintains office files
Processes workers' compensation, insurance forms, travel requests, time sheets
Assist in the completion and submission of time sheets/Kronos
Serve as liaison with personnel office regarding staff address changes, illnesses and deaths
Disseminates, collects and accounts for all materials and forms required of certified and non-certified personnel
Assists staff use of Xerox machine
Coordinates and supervises beginning and ending of school year activities for all certified personnel
Distributes paychecks
Processes all absence reports and records in computer
Assigns lockers to all students and maintains locker status throughout the school year
Responds to intercom calls and contacts security, maintenance or administration
Order, coordinate and set-up for luncheons and meetings where food is required
Supervise the assembly of the student registration packets
Prepare and distribute the emergency phone tree utilizing Remind App
Performs other appropriate duties as assigned
Individual performance will be evaluated annually in accordance with the Secretarial Professional Agreement and the Board's policy on evaluation of personnel
PHYSICAL CHARACTERISTICS:
Dexterity of hands and fingers to operate a computer keyboard and other office
equipment.
Sitting for extended periods of time.
Kneeling, bending at the waist, and reaching overhead, above the shoulders
and horizontally to retrieve and store files and supplies.
Hearing and speaking to exchange information in person or on the telephone.
