Administrative Assistant - Evergreen Park, United States - Easterseals Serving Chicagoland and Greater Rockford

Easterseals Serving Chicagoland and Greater Rockford
Easterseals Serving Chicagoland and Greater Rockford
Verified Company
Evergreen Park, United States

4 days ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Part time
Description

:
EMBRACING ABILITIES. EXPANDING POSSIBILITIES.Easterseals Chicago Family Connections (CFC) provide services in Early Intervention.

The CFCs support families of infants and toddlers who have delays in development or are at risk for significant developmental delay.

We serve the south side of Chicago and the southwest suburbs with locations in Evergreen Park (CFC #8) and the Tinley Park area (CFC #12).


The primary responsibility of the
Administrative Assistant will be to provide quality customer service and ongoing administrative support for the Child & Family Connections Program, under the direction of the Program Manager.

This position is located in
Child Family Connection #8, at 9730 S. Western Ave., Evergreen Park, IL 60805.

MAJOR FUNCTIONS/ACCOUNTABILITIES:


  • Assists in the daytoday functions of the operation of the Easterseals Child and Family Connections (CFC) program.
  • Answers telephone and greets visitors, and directs callers to appropriate parties. Screens incoming telephone calls, handles routine matters and refers others to an appropriate staff member; takes and transmits messages as required.
  • Screens and ensures that visitors and callers are treated courteously by office staff and that other visitors are screened and properly directed.
  • Prepares outgoing mail with postage when needed.
  • Receives, sorts, and distributes incoming mail.
  • Collects documentation during the initial assessment and enters materials into the Cornerstone system.
  • Maintains client files for both open and closed cases.
  • Attends meetings, staffing, and conferences when appropriate.
  • Generates daily reports, distributes bus cards, and audits program and personnel files.
  • Types of correspondence, reports, memos, meeting minutes, and other documentation for various departments. Assembles material for reports and meetings; distributes to appropriate parties.
  • Maintains the appearance of the front office, kitchen, conference, and supply room areas.
  • Performs other duties per request from staff at Child & Family Connections.
  • All other duties as assigned.

Requirements:


Education/Certification:


  • Some college education; general and business courses preferred.

Experience Required:


  • Five or more years of previous clerical/administrative experience in a professional office environment.
  • MS Office proficiency and Internet business research experience.

Vehicle/Transportation Requirements:


  • Valid driver's license.
  • Auto insurance.
  • Reliable vehicle.

Skills/Abilities:


  • Must have the ability to work well with all levels of the organization as well as outside clients/customers.
  • Must be well organized, highly detailed oriented and accuracy driven.
  • Must have the ability to perform multiple projects.
  • Must have the ability to manage small financial accounts.
  • Excellent communication and customer service skills.
  • Bilingual preferred in Spanish.
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ADA:
Easterseals will make reasonable accommodations in compliance with the Americans with Disability Act of 1990.

Unless exempted by the Americans with Disabilities Act, all persons hired for this position are required to possess the ability to perform the physical tasks necessary to treat clients, i.e., bending, floor-sitting, etc., as well as to have the ability to lift up to 50 pounds frequently.

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