P/T HR Clerical Assistant II - Coral Gables, United States - City of Coral Gables, FL

City of Coral Gables, FL Coral Gables, United States

3 weeks ago

Description

Salary: $21.09 Hourly

Location : City of Coral Gables, FL

Job Type: Part-time

Job Number:

Department: Human Resources Department

Opening Date: 04/26/2024

Closing Date: 5/8/2024 11:59 AM Eastern

Summary

The City of Coral Gables, Florida, The City Beautiful, a progressive, international, coastal and historic City is seeking a highly qualified professional who is inspired by interesting challenges of an established, but dynamic community for the position of P/T Human Resources Clerk II. The City has a population of over 51,000 residents, has a vibrant downtown and is home to the University of Miami. It is proud to be ranked by ninth out of America's Top 25 Towns to Live Well and America's sixth most successful walkable Coral Gables operates under a commission/manager form of government and is well known for its active and involved citizenry. suburb by the Wall Street Journal.
Job Duties and Responsibilities

The P/T Human Resources Clerk II is responsible for assisting with employee benefits and wellness related functions. Answers employees' inquiries regarding benefits and compensation matters. Assists with human resources tasks and projects as assigned by the Compensation and Benefits Manager.

Assist with the processing and maintaining of records for employee medical, dental, cafeteria plan, A.D.&D., life insurance coverage and applicable policies.

Verifies eligibility requirements and accuracy of forms for enrollment, status changes, beneficiary changes and death claims, retirement coverage continuations or conversions, and cancellations.

Assist with the planning of open enrollments, information sessions, benefit workshops and Citywide wellness and special events. Prepares and distributes notices and information sheets. Handles logistics and scheduling for company representatives and employees.

Reviews monthly medical and dental invoice statements for accuracy. Conducts internal billing audits and notifies discrepancies to carrier. Provides Finance with appropriate authorization to pay invoices.

Assist with the employee with the New Hire Orientation; distributes brochures and forms to attendees; explains available benefits, eligibility conditions and due dates for enrollment.

Greets visitors entering the department and direct them accordingly.

Answers incoming calls in a courteous, professional manner. Screen and direct incoming phone calls to the appropriate personnel, deal with inquiries and takes message.

Assists with Public Record requests.

Sort, organize and maintain office records accurately. Check all incoming material, categorize either on the basis of content or alphabetically and digitize documentation when necessary to store in electronic personnel filing system.

Perform electronic document filing process always ensuring their availability.

Provides support to all divisions and performs other related tasks for the department as required.

Performs other related tasks as required.
Qualifications

Coursework from an accredited college or university in the fields of Public Administration, Business Administration, Finance, Human Resources or a related field.

One (1) year of experience in the Human Resources field with experience handling employee benefits preferred.

A comparable amount of training and experience handling employee benefits and HR compensation functions may be substituted for the minimum educational requirement.

PART-TIME Hours):

ANNUAL LEAVE: 4 days per year (1 day is equivalent to 4.80 hours). Leave is accrued but not able to use during first 90 days of employment.

SICK LEAVE: 4 days per year. Employees may convert to annual leave 15 hours if more than 2 days have been accrued and unused during the fiscal year.

HOLIDAYS: 11 holidays (If scheduled to work, plus 1 floating day).

BEREAVEMENT: 3 Days for the death of an immediate family member (Parent, spouse, or child) and 2 days for any other immediate family member.

ADMINISTRATIVE SICK LEAVE: Employees who have not used sick leave, leave without pay, or have not lost time due to an on-the-job injury in a 6 month period are entitled to 1 day of administrative leave.

CASH PAY OUT OF VACATION: Employees may request payment of accrued/earned annual leave not to exceed 15 hours at the rate of pay in effect at the time of the request, provided such request is made no later than September 30, 2015 (or as amended every fiscal year).

MILITARY LEAVE: 30 work days every year with pay and the remainder of the period shall be without pay, unless otherwise provided by City Commission.

JURY DUTY: Time off with pay if scheduled to work.

PART-TIME Hours)

ANNUAL LEAVE: 8 days per year (1 day is equivalent to 5.80 hours). Leave is accrued but not able to use during first 90 days of employment.

SICK LEAVE: 8 days per year. Employees may convert to annual leave 30 hours if more than 4 days have been accrued and unused during the fiscal year.

HOLIDAYS: 11 holidays (If scheduled to work, plus 1 floating day).

BEREAVEMENT: 3 Days for the death of an immediate family member (Parent, spouse, or child) and 2 days for any other immediate family member.

ADMINISTRATIVE SICK LEAVE: Employees who have not used sick leave, leave without pay, or have not lost time due to an on-the-job injury in a 6 month period are entitled to 1 day of administrative leave.

CASH PAY OUT OF VACATION: Employees may request payment of accrued/earned annual leave not to exceed 30 hours at the rate of pay in effect at the time of the request, provided such request is made no later than September 30, 2015 (or as amended every fiscal year).

MILITARY LEAVE: 30 work days every year with pay and the remainder of the period shall be without pay, unless otherwise provided by City Commission.

JURY DUTY: Time off with pay if scheduled to work.

01

Have you completed coursework at an accredited college or university in the fields of Public Administration, Business Administration, Finance, Human Resources or a related field?

02

Do you posses 1 year of training and/or experience handling employee benefits and HR compensation functions?

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