Administrative Specialist - Appleton, United States - Town of Grand Chute

Town of Grand Chute Appleton, United States

Found in: Betterteam US S2 T2 - 4 weeks ago

Part time

Description

Application materials received by April 9, 2024 will receive best consideration. However, application materials will continue to be accepted until the position is filled. Email your completed Town of Grand Chute application and resume to

Position: Part-time Administrative Specialist

General Job Summary

The purpose of this position is to perform a variety of court tasks and provide service to the public and attorneys. This position provides clerical support maintaining citations and other court records.

Duties and Responsibilities:

Process Citations. Process citations daily and review for accuracy in accordance with statutory requirements. 15%
Court Responsibilities. Prepare court dockets, attend hearings, record hearings, and follow through with disposition. 20%
Public Interactions. Receive inquiries from the public by letter, email, or telephone and provide proper information or direct to appropriate source. Assist the public in person at the court window to include collection of monies, and issue receipts; answer questions on court procedure, functions, payment plans, appearance in court, and entering pleas. 50%
Collections. Refer files to tax intercept and State Debt Collection (SDC) and send notices. 5%
Court Record Retention. Scan files and keep active files up to date. 5%
Back up. Familiarity with responsibilities of the Clerk of Courts to cover their absences. 5%
Perform additional duties as assigned and attend the Town required training. Regular attendance is required. Work in a manner that is aware of personal safety and the safety of others and observes safety, health and sanitation codes, regulations, or practices required by the Town or governmental authority.

Required Minimum Qualifications

Education & Experience
High school diploma or equivalent
Two (2) to three (3) years of clerical experience
Experience working within the Wisconsin Judicial System is preferred.

Knowledge, Skills, and Abilities

Ability to review statute and interpret law.
Ability to organize, prioritize, manage large caseloads, and meet deadlines while working under pressure with minimal supervision.
Ability to understand and effectively carry out oral and written instructions.
Ability to become proficient with job related software and updates.
Skilled at communicating both in writing and verbally with the Police Department, court personnel, attorneys, Town staff, and the general public.
Skilled at maintaining confidentiality at all times.
Excellent interpersonal skills and the ability to establish and maintain effective working relationships with all Town staff.
Communicate with the public courteously and tactfully.
The Town may consider any equivalent amount of credentials, licensures, training, or experience that provides the necessary knowledge, skills, and abilities to perform the duties and responsibilities of this job.

Equipment Used:

Office equipment including computer terminal, typewriter, telephone, fax machine, calculator, adding machine and photocopier.

Working Conditions:

Work is primarily in a climate controlled office environment.
This position typically works 17 hours per week (Wednesdays 7:00 am – 4:30 pm and flexibility with the remaining 8 hours per week), plus 40 hours per week to cover approximately 4 weeks of vacation per year.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the duties and responsibilities of the job.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform this job.
Generally a sedentary position working in a professional office environment.
Regularly required to sit, stand, walk and use both hands to handle, touch, grasp; reach with hands and arms.
Frequent talking, hearing/listening, seeing/observing, and performing repetitive motions.
Occasional physical activities such as stooping, kneeling, crouching, standing, walking; lifting, carrying, pushing, and pulling up to 20 pounds.

Note

The duties and responsibilities listed in this job description are intended to describe the general nature and level of work that may be performed.
The omission of specific statements of duties does not exclude them from the job if work is similar, related or a logical assignment to the job.
Percentage of time may vary widely depending on the needs of the position during any particular time period.
This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

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