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    Staff Assistant, II - Boston, United States - Mass General Brigham

    Mass General Brigham
    Mass General Brigham Boston, United States

    4 weeks ago

    Default job background
    Regular
    Description
    Staff Assistant, II Description

    General Summary/Overview Statement:

    Staff Assistant II will provide administrative support to the Nurse Director, Medical Director and staff at the MGH Diabetes Research Center (DRC). This position will work with a high degree of independence and will interact with all levels of department

    The Diabetes Research Center is dedicated The DRC includes dedicated exam rooms and laboratory space.This position will provide crucial support in the day-to-day operations of the DRC.

    Principal Duties and Responsibilities:

    General Support:

  • Perform general office duties, including answering phones, reception of patients, and processing incoming and outgoing deliveries. Purchasing supplies and equipment and monitoring inventory Manage freezers, temperature monitoring, supply inventory, kitchen/lab cleaning schedule, special projects/events, dry ice supply Manage records storage and retrieval Monthly equipment QC

    • Provides support for DRC related events & meetings

  • Schedules and supports meetings and eventsRoom reservationsRoom, conference call and videoconferencing set-upCatering orders, room setup/breakdownGreeting & escorting guests Coordinate interview schedules and assist with onboarding new employees/non-employee research staff

    • Provides financial support:

  • Processes general invoicesAssist with monthly expense/Pcard reconciliation and reimbursements UKG timekeeping for DRCSubmitting reimbursement and assisting with travel arrangements

    • Provides general office support:

  • Scanning/printing documentsCompiling/converting documents into PDFKeygiving AccessComputer, software ordersOffice supply ordersCoordinate general office repairs (. plumbing, electrical, housekeeping)Coordinate IT support: computers/laptops/cell phonesFed-ex

    • Maintain overall office support

    Qualifications

    Skills:

  • Must have outstanding interpersonal and communications skills
  • Proficiency in Microsoft Office applications
  • Excellent organizational skills
  • Is a team-player and a self-starter
  • Attention to detail and the ability to multi-task
  • Strong customer service orientation and the ability to interact with diverse groups
  • A proven track record of exercising good judgment and handling constantly changing priorities in a positive, professional environment

    • Education:

  • Bachelor's degree preferred
  • High School diploma or GED required

    • Experience:

  • Minimum of 3 years' experience in office support
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