Jobs
>
Boston

    Staff Assistant, III - Boston, United States - Massachusetts General Hospital(MGH)

    Massachusetts General Hospital(MGH)
    Massachusetts General Hospital(MGH) Boston, United States

    3 weeks ago

    Default job background
    Description


    Under general supervision, coordinates all operational, administrative and secretarial aspects of an office. Requires discretion and judgment to organize priorities and complete tasks on or before established timelines. Function as a staff assistant to five or of more Pathology faculty. The faculty members may be from both Anatomic and Molecular Pathology and Laboratory and Molecular Medicine Divisions of the Pathology Service. Thorough knowledge and understanding of the organization, programs and procedures related to the work of the staff pathologists is essential for satisfactory performance.

    Calendar Management

    · Post Outlook calendar for Jackson 230 Laboratory Medicine conference room

    · Book and cancel meetings for department conference rooms per established policy

    · Schedule and confirm meetings and attendees

    · Ensure Conference room booking is deleted for canceled meetings

    · Tracking clinical service work dates

    Meetings, Conferences, Lectures, Webinars, Purchasing and General Office support

    · Create attendance/sign-in sheets

    · Create/Copy handouts, meeting agenda/minutes and fax documents as required

    · Perform all logistical coordination requested: handouts, room reservation, webinar set-up and catering

    · Travel Arrangements and reimbursements using Egencia, Peoplesoft and eCheck

    · Request advance authorizations as required for business meetings

    · Prepare Check requests for reimbursement for travel and expenditures

    · Mail duties including, Faxing, FedEx, retrieving T passes, pick-up/deliver from Mail room, WRN 2 & GR 5

    · Keep notebooks up to date for Health & Safety as needed. Including but not limited to: meeting agendas, handouts, minutes and attendance sheets

    · Purchase supplies as requested using eBuy, verify receipt and invoice

    Faculty support responsibilities:

    · Coordinate, type, proofread and edit letters, memos, meeting minutes, reports, manuscripts, correspondence, grant proposals at the highest level of proficiency

    · Assist faculty with credentialing for MGH and other institutions as needed

    · Designs, coordinates and maintains all confidential files (this may include slide files to be organized for lectures, teaching sets and/or patient files

    · Reviews mail, answers when appropriate, and/or forwards to appropriate person(s)

    · Provides cross coverage for other staff assistants on an as needed basis

    · Visitors/Observers – will gather required information/data to process non-employee status and visas, confirm seating/space and payment per department policy

    · Will assist with report and/or slide gathering for departmental conferences or projects per departmental policy/SOP

    Patient materials and Professional billing:

    · Professional staff billing using Sunquest for Coagulation interpretations until automated billing is implemented

    Database Management

    · Input data into Access databases for email distribution lists, creation of attendance sheets, Health and Safety EC surveillance rounds, and to maintain LMM CME credits for weekly conferences.

    · Produce Access database reports as requested

    Software Knowledge and Proficiency:

    · Microsoft Office: WORD, EXCEL, ACCESS, PowerPoint, Outlook, Adobe, CoPath

    · Applications, i.e. MS Teams and Zoom. WebEx (if requested)

    · Scan documents for archival on SFA (shared file areas) and to create PDF files using Adobe

    · MediaLab modules for posting Cont. Education for Health & Safety webinars upon request

    · Compile data and reports for presentations to department, hospital committees or publications

    Performs all other duties or special projects that are unit specific and are appropriate to this level of position.



    Knowledge and ability to perform the following are required:

    o Outlook Calendar management, Word processing (Microsoft WORD),

    o Data entry and printing: EXCEL spreadsheets and ACCESS forms and reports

    o Preparation of Presentations and Flyers/announcements (Microsoft PowerPoint)

    o Creating PDF's and converting files using scanner and Adobe

    · Typing speed of approximately 55-65 WPM

    · Good command of English Language; excellent verbal and written communication

    · Excellent planning and organizational skills required to meet deadlines

    · Ability to be an effective problem-solver, be service oriented

    · Effectively interacts with all levels of Management.

    · Ability to work independently, set priorities and to take initiative.

    · Ability to cross train with other Staff Assistants for vacation coverage

    · Ability to analyze financial and productivity data

    · Ability to assist with the preparation of grant and/or budget proposals

    · Ability to maintain HIPAA compliance with confidential patient materials

    · Ability to handle/manage confidential patient and/or institutional information

    · Assist with special projects, as assigned

    · Provides functional guidance to Level I and II staff assistants

    High school education/GED required



    Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.



    : MA-Boston-MGH Main Campus


    :

    MGH Main Campus

    55 Fruit Street

    Boston 02114


    : Administrative Support


    : Massachusetts General Hospital(MGH)


    : Full-time


    Standard Hours: 40


    : Day Job


    : Regular


    Recruiting Department: MGH Pathology/Clinical Labs


    : Apr 5, 2024

  • Massachusetts General Hospital

    Staff Assistant III, Learning and Development

    5 days ago

    Massachusetts General Hospital Boston, United States Full time

    Staff Assistant III, Learning and Development Description GENERAL SUMMARY/ OVERVIEW STATEMENT: · Reporting to the Executive Director of Learning and Development and working under the day-to-day oversight of the Project Coordinator, this position will provide administrative sup ...

  • Boston Children's Hospital

    Research Assistant Iii

    3 days ago

    Boston Children's Hospital Boston, United States

    75935BR · - Cardiovascular Surgery · **Job Posting Description** · - Independently decides which techniques may be appropriate for specific experimental investigations and carries out those experiments with mínimal supervision or independently. Critically evaluates experimental r ...

  • Lahey Health

    Admin Assistant III

    1 month ago

    Lahey Health Boston, United States

    · Job Type: Regular · Time Type: Full time · Work Shift: Day (United States of America) · FLSA Status: Non-Exempt · When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. · Job Summary: Provides administrative support to ...

  • Harvard University

    Staff Assistant Iii

    2 weeks ago

    Harvard University Boston, United States

    **Job Summary** · - The Harvard Center for Population and Development Studies (HCPDS) is a university-wide initiative, dedicated to interdisciplinary research focused primarily on the quantitative social science of population change, socioeconomic development, and public health. ...

  • Boston University

    RESEARCH ASSISTANT III, Wheelock College of Education and Human Development

    3 weeks ago

    Boston University Boston, United States

    The Center on the Ecology of Early Development (CEED) is a research center to improve early childhood education, especially for marginalized groups. The research coordinator is responsible for supporting research on Early Childhood. The research coordinator will work closely with ...

  • Massachusetts General Hospital

    Wic, Program Admin Assist III

    1 day ago

    Massachusetts General Hospital Revere, United States Full time

    Wic, Program Admin Assist III Description Remains courteous and professional to patients and colleagues at all times, responsible for greeting patients and colleagues with exceptional customer service in a busy office, scheduling appointments in person and/or on the phone, answe ...

  • Lahey Health

    OBGYN Administrative Assistant III

    3 weeks ago

    Lahey Health Boston, United States

    · Job Type: Regular · Time Type: Full time · Work Shift: Day (United States of America) · FLSA Status: Non-Exempt · When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. · Job Summary: Provides administrative support to ...

  • Harvard University

    Research Assistant Iii Non-lab

    4 weeks ago

    Harvard University Boston, United States

    **Position Description** · - The Department of Global Health and Social Medicine (DGHSM) at Harvard Medical School conducts research to constantly improve the practice of medicine, the delivery of treatment, and the development of health care policies locally and worldwide. Resea ...

  • Harvard University

    Research Assistant III Non-Lab

    2 weeks ago

    Harvard University Cambridge, United States

    Basic Qualifications3+ years of related experience is required; a combination of education and experience may be considered · Experience with statistical softwares such as STATA (strongly preferred), R, SAS, and/or other statistical softwares is required · Additional Qualificat ...

  • Boston University

    RESEARCH ASSISTANT III Wheelock College of Education and Human Development

    2 weeks ago

    Boston University Boston, United States Full time

    The Center on the Ecology of Early Development (CEED) is a research center to improve early childhood education, especially for marginalized groups. The research coordinator is responsible for supporting research on Early Childhood. The research coordinator will work closely with ...

  • Lahey Health

    Admin Assistant III Clinical Practice OBGYN Bonus Eligible

    1 month ago

    Lahey Health Boston, United States

    · When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. · Job Type: · RegularScheduled Hours: · 40Work Shift: · Day (United States of America)Job Summary: Provides administrative support to physicians in their clinical, ...

  • Signature Healthcare

    Administrative Assistant Iii

    3 weeks ago

    Signature Healthcare Brockton, United States

    **Signature Healthcare is Southeastern Massachusetts' premier local provider of quality, personalized medical services. We are comprised of the award-winning not-for-profit Signature Healthcare Brockton Hospital; Signature Medical Group (SMG), a multi-specialty physician group of ...

  • Jefferson - Montgomery County, PA

    Staff Assistant Iii

    3 weeks ago

    Jefferson - Montgomery County, PA Abington, United States

    Under the direct supervision of the Director of Behavioral Health Services, provides support in the management of administrative and operational activities to ensure efficient and effective services as related to the Department of Psychiatry · Meets all standards of the Patient S ...

  • Boston University

    GRANT SPECIALIST III OPD, School of Medicine, Dean's Office

    2 days ago

    Boston University Boston, United States

    The Grant Specialist III will serve as the administrative lead in development of all components of a federal or non-federal grant proposal and coordinate institutional approvals and submission information at BU and across partnering institutions. This individual will assist in de ...

  • Wellington Management

    FP&A Analyst

    2 weeks ago

    Wellington Management Boston, United States Full time

    About the Role · Position overview · This position will be a member of the FP&A team which delivers support to the CFO and other senior management related to financial performance. The role involves extensive interactions with a broad range of individuals spanning all global bu ...

  • Software Galaxy Systems, LLC

    HR Generalist III

    4 weeks ago

    Software Galaxy Systems, LLC Boston, United States

    Job Title: HR Generalist III · Duration: 06 Months (Possibilities of extension) · Location: Boston, MA · Job Description: · Ø Manages the day-to-day operations of the Human Resource office. · Ø The HR Generalist manages the administration of the human resources policies, procedu ...

  • Mass General Brigham

    Patient Services Coordinator III

    1 week ago

    Mass General Brigham Boston, United States Regular

    Patient Services Coordinator III Description Internal Medicine Associates (IMA) Primary Care Practice · PRINCIPAL DUTIES AND RESPONSIBILITIES: · The Patient Services Coordinator III, under supervision of the Group Practice Administrator, is the primary connection between patien ...

  • Boston University

    RESEARCH SPECIALIST III, Chobanian

    1 week ago

    Boston University Boston, United States Full time/Regular

    RESEARCH SPECIALIST III, Chobanian & Avedisian School of Medicine · Tracking Code Job Description The primary focus of this position will be assisting with a multi-year, quantitative, and qualitative program evaluation of the effectiveness of VHV at California state prisons. · F ...

  • Mass General Brigham

    Patient Services Coordinator III

    1 week ago

    Mass General Brigham Boston, United States Regular

    Patient Services Coordinator III Description The Lead Patient Services Coordinator, under general supervision of the Practice Manager, works collaboratively with leadership to oversee the day-to-day operations and the supervision of all administrative and facilities staff. The P ...

  • DelDOT

    State Auditor III

    3 weeks ago

    DelDOT Boston, United States

    Summary Statement · This is professional auditing work at the lead level. Essential Functions · Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position ...