Staff Assistant Iii - Boston, United States - Harvard University

Harvard University

Verified Company

Boston, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Summary

The Harvard Center for Population and Development Studies (HCPDS) is a universitywide initiative, dedicated to interdisciplinary research focused primarily on the quantitative social science of population change, socioeconomic development, and public health. Our goal is to produce populationbased evidence that will better inform policies

- needed to create healthy and vital societies.

This is a fulltime, one year term appointment starting summer 2024 (preferably July 15) with likelihood of renewal.
Position Description
Specific duties related to assistance for Professors Kubzansky and Subramanian:
Provide strategic and thoughtful management of their respective calendars including scheduling in-person and remote appointments, confirming availability of meeting participants, booking space, sending reminders, and proactively troubleshooting scheduling conflicts. Assist with agenda preparation. Periodically may be required to take meeting notes.
Update CVs, publications' list, bibliographies, and other standard biographical documents needed for grant submissions, reports, and faculty profile web pages. Assist with Endnotes and other bibliography programs.
Composes, edits, and manages correspondence including editing and submitting reference letters and responding to cold inquiries.
Prepare expense reports and assist with monthly expense reconciliation.
Coordinate travel including booking flights and hotel.
Provide various admin support for Prof Kubzansky and Prof Subramanian's grant proposals and specific research projects.

Specific duties related to HCPDS general assistance:

Assist the HCPDS program team with planning and execution of multiple seminars and events, as well assist the communications coordinator with website updating and social media posts.
Provide support for the center's graduate student affiliate program which can include planning events, workshops, and corresponding/meeting with the students.
Share frontdesk responsibilities including answering main line, plus greeting and directing visitors and vendors.
As time allows, perform administrative tasks related to Centerwide team building events (lunches, annual outing), grant submissions, and special projects (e.g. researching new software platforms to test).
Perform other duties as assigned

PLEASE NOTE:
This position has a term appointment of 1 year from date of hire with the possibility of extension.

PLEASE NOTE: Please submit both a resume and cover letter when applying.

Applications received without a cover letter will not be considered.

Basic Qualifications

3+ years of relevant experience is required; a combination of education and experience may be considered

Additional Qualifications and Skills

The following jobspecific skills and competencies are preferred: Bachelor's Degree strongly preferred or an equivalent of education plus relevant business experience with strong customer service and communication skills

- both verbal and written

Previous experience in academia
Experience working with/supporting faculty, staff, and related stakeholders
Experience with Endnote, Qualtrics, and Wordpress (or similar)
High level of independent judgment, initiative, discretion, collegiality, professionalism, confidentiality, and attention to detail
Effectively prioritize work for multiple supervisors
Strong interpersonal and writing skills
Experience with triaging and prioritizing a high volume of timesensitive tasks and communications. Must excel at meeting deadlines

The following cultural competencies are also preferred:

Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

Additional Information

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
Harvard University requires preemployment reference checks and background screenings.
This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of