Accounting Manager - Oklahoma City, United States - ICES: Data, Discovery, Better Health

ICES: Data, Discovery, Better Health Oklahoma City, United States

4 weeks ago

Description

Who We Are:
HOPE Community Services, Inc.

is a non-profit behavioral health center in Oklahoma City that is dedicated to making an impact in the lives of those we serve.

We provide outpatient services to those who are struggling with mental illness and/or substance use disorder.

We believe everyone has a key role in changing lives here at our agency.

If you are looking to be a part of something bigger than yourself, you have strong leadership skills, and are looking to grow in your career, we are the place for you

What We Offer:

100% paid healthcare and dental coverage

Over 5 1/2 weeks of PTO your first year

11 Paid holidays

10% Retirement contribution - no match required

Professional development opportunities

Flexible spending accounts for health care expenses or dependent care

Employee assistance program

SUMMARY
The

Accounting Manager

will

be responsible for

all

aspects of

accounting

& finance

and will report to, an

d work closely with, the Chief Financial Officer (CFO)

.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following:
Supervise accounting

department

operations and staff

.

Assist CFO in the preparation of reports which summarize and forecast business activity and financial position in the areas of income, expenses, and earnings based upon past, present, and expected operations.

Assist

in developing and

revising,

the agency

operating

and capital improvement budgets for the Executive staff to review and Board approval.

Develop and

monitor

business performance metrics

.

Assist

in the preparation and presentation of monthly financial reports for management team review and budgets to the Board of Directors at scheduled meetings.

Cost reports required by funding sources; departmental budgets working with program directors; and personnel forecast

s

to project employment needs.

Coordinate

accounting materials needed for

external auditors

,

banks

and grant audits.

Assist

in development of financial components of new program, proposed programs, and other new activities.

Assist

in controlling financial expenditures, monitoring budgets vs. actual expenditures, and projecting cash position.

Assist CFO & Human Resources with the verification and processing of payroll and monthly employee benefit payments.

Assist CFO with risk management

annual

report

by

evaluating insurance coverage for protection against property losses and potential liabilities and employee benefit coverage

,

which insure employees

.

Prepare bank reconciliations

and

assist

with preparation of journal entries.

Assist in planning modification of existing

employee

benefit programs and making

recommendation

to management staff.

Conduct

training

of

accountants or

accounting clerks.

May perform duties of accounting clerk

s or support staff, as needed.

Compile and sort documents, such as invoices and statements, substantiating business transactions.

Verif

y

and code details of business transactions, such as department number, account and sub-account numbers, and voucher totals.

Assist

in recordkeeping for

client based

activities (i.e. money management, client assistance funds, program activity funds, etc.).

Assist

in

m

aintain

ing

records for client fund

account

ensuring all required documentation is complete and available.

Compute and record charges, refunds, cost

s

of lost or damaged goods, freight charges, rentals, and

similar items

.

Code and enter vouchers, reports, and other records.

Oversee the preparation of

check

processing

to pay outstanding accounts payable and obtain

appropriate authorization

and signatures.

Compile and sort data to prepare reports such as client fund balance

and

flex fund balances

.

Oversee

general agency petty cash fund.

Arrange registration, lodging, and travel needs for staff attending training, conferences, workshops, etc.

Reimbursement for use of personal vehicle will be made

in accordance with

agency policy and procedures.

P

rovide assistance

with grant

writing and

development specific to financial costs budgetary expenses. This will include determining

line item

allocations for employee costs, direct and indirect expenses, capital expenditures etc. Will also

be responsible for

oversight of

utilization

of funds after grant has been awarded.

Adheres to agency policy and procedures, CARF and DMHSAS standards and criteria, federal and state confidentiality rules and regulations, and any special funding source requirements.

Maintains

oversight

for

central office supplies for the agency

.

Ensures agency needs are met in a friendly and professional manner.

Purchases office and kitchen supplies for the agency in bulk using

most

cost effective

sources.

Works closely with IT Company in the authorization and purchase of equipment.

Assist

with

upgrades for phones, iP

ads, computers, and software.

Assist

in the supervision of Transportation/Security/Maintenance Services staff in the absence of Chief Financial Officer.

Assist CFO and CEO with

managing HOPE-Sunset Apartments

.

Assist managing vending machines.

Completes annual performance reviews with accounting staff

providing

performance feedback, measurable goals, and

objectives

.

Reviews

timecards for accounting staff

.

Reviews and approves all leave requests, punch change requests, etc. and approves

timely

and

in accordance with

payroll deadlines.

Monitors and approves, as

appropriate

, staff time sheets, leave requests, schedules, travel, and performance related to program requirements and goals.

Coordination of meeting staff's training needs and the training/orientation of new staff

.

Works to ensure each

new staff

member is

provided

hands on

training instructions to help them be successful.

Assures the accounting department is fully staffed to meet agency needs

.

Participates in the

selection

of

new staff

through interviewing and selection process

.

Supports and promotes a service environment for individuals in need of behavioral health and/or co-occurring services that

is

recovery focused, welcoming, and attentive to the needs of individuals who may have experienced trauma in their lives

.

Attends annual core competencies training in relationship to individuals with co-occurring disorders or who have experienced trauma in their lives.

Performs other related duties, as assigned.

QUALIFICATIONS To

perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability

required

.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must have IT knowledge to work with current IT Company.

EDUCATION and/or EXPERIENCE

BA/BS in Accounting or four years

related experience; or

e

quivalent combination of education and experience substituting completion of related business school, technical

school

or college training to the requirements for related work experience.

EOE Statement

We are an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

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Accounting Manager - Oklahoma City, United States - ICES: Data, Discovery, Better Health

Description

Senior Key Account Manager

Account Manager