- Provides complex professional administrative functions and serves as a liaison with other senior management staff;
- Interacts daily with other executive offices to coordinate assignments;
- Develops and coordinates the implementation of administrative projects/initiatives assigned by the DACs or other executive staff;
- Develops and manages documents and filing systems; and
- Performs other duties as assigned or required to maintain efficient and accurate office operations.
-
executive assistant
Found in: Careerbuilder One Red US C2 - 6 hours ago
Latitude, Inc. Austin, TX , USA, United StatesDetails:Austin, TX 2-3 month contract (could go longer)$30-40/hr. Job description. Provide administrative support to executives, including managing calendars, scheduling meetings, and making travel arrangements. Prepare and proofread documents, repor Executive Assistant, Executiv ...
-
executive assistant
Found in: Careerbuilder One Red US C2 - 6 hours ago
MOON Ultra Austin, TX , USA, United StatesMOON is seeking a highly-skilled, versatile, and talented Executive Assistant in an exciting utility role with variety and dimension. As Executive Assistant, you'll assist in managing CEO's calendars and other executive tasks as needed and preparing financial statements, reports, ...
-
executive assistant
Found in: Careerbuilder One Red US C2 - 6 hours ago
Electronic Arts Inc. Austin, TX , USA, United StatesExecutive Assistant - People Experience · Electronic Arts · Austin · Most companies call it HR. But at Electronic Arts, we made the deliberate decision to brand our organization People Experience (PE). PE is not just a play on words: it's a team of cultural stewards who carefully ...
-
Executive Assistant
Found in: Appcast US C2 - 6 days ago
49 Financial Austin, United StatesAbout the role · The Executive Assistant will provide comprehensive support to our CEO. They will report to the CEO's Chief of Staff, playing a crucial role in supporting strategic initiatives, project management and ensuring efficient operations for the CEO's office – in additio ...
-
Executive Assistant
Found in: Appcast US C2 - 6 days ago
Murray Resources Austin, United StatesA fast-growing facility management support company is seeking an Executive Assistant to directly support the CEO. The ideal candidate is organized, proactive, and process oriented. This role will create a positive impression of the organization with internal team members and exte ...
-
executive assistant
Found in: Careerbuilder One Red US C2 - 7 hours ago
Murray Resources Austin, TX , USA, United StatesResponsible for heavy scheduling and high-volume complex calendar management Coordinate travel arrangements (domestic) including flights, hotels, meals, car service, and itineraries Prepare and submit expense reports in an accurate and timely manner Executive Assistant, Executive ...
-
executive assistant
Found in: Careerbuilder One Red US C2 - 6 hours ago
Randstad North America, Inc. Austin, TX , USA, United StatesJoin a global leader in semiconductor technology at the forefront of innovation, shaping the future of technology and enabling advancements across industries. We are seeking a highly skilled Executive Assistant to support our executive team in drivin Executive Assistant, Executiv ...
-
executive assistant
Found in: Careerbuilder One Red US C2 - 7 hours ago
Favor Austin, TX , USA, United StatesFavor is looking for an Executive Assistant with a proven track record of strong organizational skills and impeccable attention to detail. In this role, you will primarily support two executives with everything from daily calendars and schedules to ad hoc projects and initiatives ...
-
executive assistant
Found in: Careerbuilder One Red US C2 - 7 hours ago
Latitude, Inc. Austin, TX , USA, United StatesMain Points 3-4 month temporary position. Pay: 40-44/hr. Must have experience supporting C-level executives. ROLE OBJECTIVE:Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that refle Executive Assistant, Executiv ...
-
Executive Assistant
Found in: Appcast US C2 - 2 days ago
Department of Texas VFW Austin, United StatesEXECUTIVE ASSISTANT · ORGANIZATION: Department of Texas Veterans of Foreign Wars, State Headquarters · LOCATION: 8503 North Interstate Highway 35, Austin, Texas 78753 · JOB PURPOSE: To perform administrative duties of the comprehensive operations of the Department of Texas Vetera ...
-
Executive Assistant
Found in: Careerbuilder One Red US C2 - 2 days ago
Overhaul Austin, United States Full timeWho We Are · Overhaul is a supply chain integrity solutions company that allows shippers to connect disparate sources of data into the first fully transparent situational analysis engine designed for the logistics industry. Data that is transformed into critical insights can ins ...
-
executive assistant
Found in: Careerbuilder One Red US C2 - 7 hours ago
State of Texas Austin, TX , USA, United StatesWHO WE ARE: · The mission of the Texas Workforce Commission (TWC) is to promote and support a workforce system that creates value and offers employers, individuals and communities the opportunity to achieve and sustain economic prosperity. To support our mission, we are seeking t ...
-
executive assistant
Found in: Careerbuilder One Red US C2 - 6 hours ago
Ascension Health Austin, TX , USA, United StatesDetails · * Department: Administration · * Schedule: Monday - Friday 8:00a-4:30p · * Hospital: Seton Medical Center Austin · * Location: 1201 West 38th Street Austin, Texas 78705 · Benefits · Paid time off (PTO) · Various health insurance options & wellness plans · Retirement ben ...
-
Executive Assistant
Found in: ZipRecruiter Standard US C2 - 13 hours ago
Texas Association of Secondary School Principals Austin, United StatesJob Description · Job DescriptionJOB TITLE: Executive Assistant · ASSOCIATIONS: TASSP/TASC/TAFE · REPORTS TO: Executive Director · CATEGORY: Exempt · Position Summary: · Provide high-level administrative support for the Executive Director. This includes, but not limited to prepar ...
-
Executive Assistant
Found in: Ziprecruiter Test15 US C2 - 8 hours ago
WOTM - Partners Professional Austin, United StatesJob Description · Job DescriptionResponsibilities: · Manage executives' calendars, scheduling meetings, appointments, and travel arrangements. · Coordinate and prepare materials for meetings, including agendas, presentations, and reports. · Act as the primary point of contact bet ...
-
Executive Assistant
Found in: ZipRecruiter Test10S US C2 - 1 day ago
Latitude, Inc. Austin, United StatesJob Description · Job Description**Job Title: Temporary Executive Assistant** · **Location:** Austin, Texas · **Hourly Rate:** $40 per hour · We are currently seeking a highly organized and experienced Temporary Executive Assistant to support our dynamic team in Austin, Texas. Th ...
-
Executive Assistant
Found in: ZipRecruiter Test10S US C2 - 12 hours ago
Sourceability Austin, United StatesJob Description · Job DescriptionSourceability is a global digital distributor of electronic components transforming how modern businesses bring products to market. With innovation, quality and logistics as the backbone of the company, Sourceability's cutting-edge products and se ...
-
Executive Assistant
Found in: ZipRecruiter Test10S US C2 - 1 day ago
Four Hands Austin, United StatesJob Description · Job DescriptionDescriptionHeadquartered in Austin, Texas, Four Hands is the leading global designer and wholesaler of lifestyle home furnishings. We provide an elevated feel to the distinct pieces we design by blending styles, materials, and textures from all ar ...
-
Executive Assistant
Found in: ZipRecruiter Test10S US C2 - 1 day ago
Onit Austin, United StatesJob Description · Job DescriptionOnit is seeking an Executive Assistant who is self-directed, reliable, and excited about working in a fast-paced environment. The Executive Assistant will work directly with key stakeholders, including department leads, board members, and staff. T ...
-
Executive Assistant
Found in: ZipRecruiter Test10S US C2 - 1 day ago
Overhaul Group Inc Austin, United StatesJob Description · Job DescriptionWho We Are · Overhaul is a supply chain integrity solutions company that allows shippers to connect disparate sources of data into the first fully transparent situational analysis engine designed for the logistics industry. Data that is transform ...
Executive Assistant II - Austin, United States - Texas Department of Aging & Disability Services
Found in: Talent US 2 C2 - 4 days ago
Description
Job Description:
Executive Assistant II
The Executive Assistant II is selected by and reports directly to the Deputy Associate Commissioners (DACs) for Procurement and Contracting Services (PCS).
The Executive Assistant performs highly advanced professional and confidential administrative assistance and works under limited supervision with latitude for the use of initiative and independent judgment.
Duties include:
EJF 1. Provides timely professional administrative functions for the DACs. Interacts daily with other executive offices to coordinate assignments. May direct the flow of assignments, requests, and critical information to the appropriate staff and program area.
Reviews, edits, and finalizes documents (letters, briefing papers, memos, etc.) ensuring that the documents adhere to established HHSC guidelines for correspondence.
Accurately composes, designs, and types documents, correspondence, forms, and reports utilizing a variety of software applications (e.g., Microsoft Office, Visio, MS Project, PowerPoint, Publisher, Excel, and Access).
20%EJF 2.
On a timely basis, accurately schedules and coordinates appointments with executive level staff, program staff, coordinating departments, state and federal agencies, and external entities requesting appointments.
Schedules meetings for PCS staff.May develop and prepare meeting agendas, attend meetings, and record and transcribe meeting minutes as needed and within agreed upon deadlines.
May involve a variety of special duties or tasks. 20%EJF 3. Develops and coordinates the implementation of administrative projects/initiatives assigned by the DACs or executive staff. Develops a plan and strategy for gathering input from key staff regarding an approach to address a problem/issue. Implements and completes projects and work in a timely fashion. Serves on administrative workgroups as assigned. Compiles division management reports and reviews for content, formatting, and accuracy. 20%
EJF 4. Maintains daily office organization. Implements document management, including technical planning and/or overseeing the development of reports and documents. Reviews, edits, routes, and files documents. Develops and maintains filing system in accordance with agency retention policies. Provides updates to the retention schedule annually, as needed. Establishes and implements a tracking system to ensure timely completion of assignments. 20%
EJF 5. Coordinates with other executive assistants in monitoring the PCS office. Greets visitors, answers and screens phone calls, takes messages, and sets up conferences. May assist other executive assistants with building assignments, maintaining all office supplies, and perform other duties as assigned. Serves as back-up for mail handling. 10%
EJF 6.
Makes appropriate travel arrangements for PCS staff that includes hotel, car rentals, and airline arrangements, as well as ensures that travel information has been provided to the PCS staff.
Serves as primary travel card holder and ensures reconciliation, which requires agency travel training. 10%Knowledge Skills Abilities:
Knowledge of State of Texas policies and procedures.
Knowledge of executive office operations.
Skill in developing, writing and editing documents.
Skill in review of detailed documents.
Skill in organization and prioritization.
Skill in analyzing and evaluating complex administrative issues.
Skill in the use of computer and related equipment, including the use of Microsoft Office Suite, specifically Outlook, or equivalent to include word processing, spreadsheet, database, or presentation software programs.
Ability to develop creative and workable solutions to complex problems and issues.Ability to communicate effectively both orally and in writing.
Ability to coordinate with other staff, departments, officials, agencies, organizations, and the public.
