Event Services Coordinator - Oklahoma City, United States - ASM Global

Description

The Paycom Center is seeking an enthusiastic and highly motivated individual for the position of Event Services Coordinator. This role is a hybrid position encompassing event coordination and event day personnel. 50% of this role will be dedicated to Event Management and the other 50% is with Guest Relations and Event Security. This position assists the Event Manager and Guest Relations and Event Security Managers on a day-to-day basis and in a full-time capacity.

ESSENTIAL DUTIES AND RESPONSIBILITES

Meet Include the following. Other duties and responsibilities may be assigned.

+ Plan, organize, and manage events at Paycom Center.

+ Supervise emergency/medical personnel, crowd control, ushers/ticket takers, and Police Officers as well as contract employees for events.

+ Collect, filter, and present arena feedback data to management and directors.

+ Coordinate outside service needs with food and beverage contractor, decorators, or other vendors.

+ Assist with special needs or requests for all front-of-house arrangements such as opening of house, late seating, clearing aisles, etc.

+ File all personal injury and accident reports that may occur during events to management office.

+ Maintain the proper image and generate positive public relations with artists, clients, exhibitors, patrons, and staff.

+ Communicate with clients to obtain necessary technical requirements and other event related information.

+ Inspect buildings and specific meeting areas to evaluate suitability for occupancy and ensure that the equipment, physical set-up, and personnel provided meet the requirements of the event and the client's contractual agreement.

+ Ensure all pertinent information is obtained, compiled in event files, and distributed to proper facility departments.

+ Coordinate and satisfy the requirements of multiple events occurring simultaneously.

+ Engage in decisions related to crowd management in a prompt and decisive manner during crisis situations.

+ Ensure that all Guest Relations & Event Security policies and procedures are followed.

+ Serve as a point of contact for patron complaints.

+ Assist in updating Guest Relations & Event Security personnel files and schedules.

+ Oversee Guest Relations & Event Security recognition board.

SUPERVISORY RESPONSIBILITIES

This position has limited indirect supervisory responsibilities during the events. Carries out supervisory responsibilities in accordance with ASMs policies and applicable laws. Responsibilities include planning, assigning and directing work, addressing complaints and resolving problems.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform the supervisory and essential duties satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

EDUCATION OR EXPERIENCE

+ Minimum (1) year in a supervisory capacity.

+ Bachelors degree from an accredited four-year college or university preferred.

+ Facility management experience preferred.

KNOWLEDGE, SKILLS AND ABILITIES

+ Demonstrate exceptional skills in customer relations, communications and problem solving.

+ Possess knowledge of building operations, maintenance, practices, and safety requirements.

+ Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

+ Follow oral and written instructions and communicate effectively with others in both oral and written form.

+ Experience managing queue lines walk-through metal detectors preferred.

+ Work independently, exercising sound judgment and initiative.

+ Maintain an effective working relationship with clients, co-workers, exhibitors, patrons, and others encountered in the course of employment.

+ Work in a fast-paced environment.

+ Remain flexible and adjust to situations as they occur.

+ Ability to work well with multiple personality types.

+ Ability to work effectively in a team environment.

+ Excellent verbal and written communication and documentation skills required.

+ Must be able to successfully handle multiple priorities in high stress situations.

+ Work effectively under pressure and/or stringent schedule and produce accurate results.

COMPUTER SKILLS

+ Operate a personal computer using Windows and Microsoft Office software.

+ Operate standard office equipment including copier, scanner and fax machine.

+ Experience with ABI Mastermind TMSS Workforce Management Software preferred.

+ AutoCAD experience preferred.

PHYSICAL REQUIREMENTS the physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

+ Visual acuity for review of computer monitors, contractual agreements, etc.

+ This position may require working outside with exposure to extreme heat or weather conditions

+ Ability to stand on feet for long periods of time including walking long distances and stairs.

+ May be exposed to moderate to extreme noise during events.

+ Ability to lift or move up to 50 pounds.

HOURS OF WORK AND TRAVEL REQUIREMENTS

+ Travel minimal.

+ Available to work extended and/or irregular hours including nights, weekends, and holidays.

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Human Resources Manager: Darla Shaw

Paycom Center Prairie Surf Studios

One Myriad Gardens, Oklahoma City, Ok

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No Phone Calls

All applicants must apply online to be considered. Applicants needing reasonable accommodations to complete the application may contact the Human Resources Office at

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.

Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.