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    Account Payable Specialist - Fort Worth, United States - Center for Transforming Lives

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    Description

    Job Description

    Job DescriptionBenefits:
    • 401(k)
    • 401(k) matching
    • Dental insurance
    • Health insurance
    • Vision insurance

    SUMMARY
    The Accounts payable specialist is responsible for the completion of daily, weekly, monthly, and annual
    tasks related to processing and proper recording and record-keeping of accounts payable transactions. This
    role effectively communicates with vendors and internal departments, so that timely payments and expenses
    are captured accurately.
    RESPONSIBILITIES
    Works collaboratively with the accounting department staff and other relevant staff to carry out
    daily, monthly, and annual tasks of accounting, and related support systems.
    Effectively communicates matters of significance and business impact to the Lead Staff Accountant
    and CFO immediately when identified; and communicates regularly, professionally, and timely with
    CTL personnel and volunteers about assigned accounting or operations responsibilities.
    Apply knowledge of CTL accounts payable and related expense policies and procedures, and related
    supporting documents in the function of daily, weekly, monthly, and annual responsibilities.
    Accounts Payable processing and reconciliation.
    Ensuring that timely payments are made for any vendor issuing an invoice/bill, via check or online
    Have contact with various vendors who provide supporting documentation via email, mail, or phone
    Allocate expenses properly to departments and grants, so that budgeting and billing is reflected
    accurately
    Know the CTL policies, approval limits, and supporting documentation required for purchases
    Reconcile credit card transactions; have contact with card holders for any discrepancies
    File maintenance for all AP payment documentation
    Annual support of the CFO in the budget process; gather expense detail for CTL departments and
    the audit and single audit process
    Provide backup support to the Lead Staff Accountant for AP processing and the Billing Specialist
    for grant billing
    Maintain relationships with departments to ensure timely bills are paid and continuously seek
    efficiency improvements in the AP processes
    Provide support to CTL staff who are new and or developing competencies or experiencing
    challenges with coding and approval processes.
    Maintain awareness of trends and best practices and is proactive in continually acquiring knowledge
    in fields related to non-profit accounting.
    EDUCATION AND EXPERIENCE
    Minimum of successful completion of Intermediate Accounting I and II on a track to obtain a bachelors
    degree in accounting or 2 years of experience in a similar position required. Demonstrated knowledge of
    accounts payable and accounts receivable concepts and accounting rules


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