- Work closely with the event team to determine the correct city, venue and scope of each event.
- Responsible for site inspections, site selections and contract negotiations.
- Hotel relationship management. Negotiates for any variances in the contract (i.e., attrition clauses or cancellation and re-booking with hotels).
- Reviews venue license agreements to ensure that the dates, times, leased space and equipment provided are accurate and that contractual provisions are fulfilled.
- Directs the show services staff and contractors in delivering services for meetings, presentation and events and resolves event-related problems.
- Coordinates efforts of caterers, decorators, audio-visual, meeting services staff, etc., when organizing set-up requirements and client specifications.
- Experience with live outdoor events and venues (i.e. State Fairgrounds, Outdoor Venues).
- Management and coordination of all event logistics for assigned events.
- Estimates equipment, labor and service needs.
- Ensures all floor plans meet Fire Marshall requirements for each facility.
- Creates exhibitor manual with contractor including all internal forms as well as decorator pricing in coordination with Exhibitor Services Dept.
- Contributes and reviews all pre-event and on-site exhibitor communication, including booth selection assignment, customer support, etc.
- Coordinates onsite security, including hired security, facility officers and follows existing emergency plans with security manager.
- Produces and maintains accuracy of vendor work orders (i.e. staffing, security, F&B, structures, furniture, AV, etc.).
- Produces and maintains accuracy of signage and on-site placements.
- Manages inventory for exhibit hall and meeting space.
- Obtains and maintains accuracy of floor plans, renderings.
- Responsible for budget forecasts and analysis, pre-planning for assigned event operations.
- Handles all contract negotiations with related vendors (AV, decorator, security, signage and services).
- Responsible for all post-event invoice reconciliations.
- Four-year college degree preferred, 4-5 year's event planning experience.
- Experience in Live Events.
- Ability to travel 25-30% of time.
- Ability to work in a deadline-driven, fast-paced environment.
- Excellent written and verbal communication skills.
- Detail-oriented multi-tasker with excellent organizational skills.
- Work in a team environment, pro-active, relationship building customer service focused, take charge problem solver with outgoing personality.
- Ability to effectively create and manage expense budgets for the venue and related sales support costs for each meeting.
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Operations Manager - Winter Park, United States - Bonnier LLC
13 hours ago
Description
Job Description
Job DescriptionOperations Manager - Remote
Bonnier, LLC, the premier organizer of enthusiast events is seeking an experienced Operations Manager to manage live events in Off-Road, Car and Outdoor Sports verticals. Reporting to the Vice President of Operations, this role oversees the event operations for assigned events in the portfolio.
The Operations Manager is a remote position and will be responsible for the logistical planning and event operations, including, but not limited to site selection, contract negotiations, on-site logistics, and post-event wrap-up.
Responsibilities include:
Qualifications
