Jobs
>
Charleston

    Senior Administrative Assistant - Virginia, United States - Capital One

    Capital One
    Capital One Virginia, United States

    2 weeks ago

    Capital One background
    Full time
    Description
    West Creek , United States of America, Richmond, Virginia

    Senior Administrative Assistant (Administrative Support Assistant III) - Card Platforms & Services

    Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.

    In this role, you are a jack of all trades Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives' complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.

    Responsibilities:
  • Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
  • Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
  • Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
  • Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
  • Prepare professional business communication documents including memos, letters, and emails
  • Build and maintain good business relationships with executives and administrative staff across the organizations
  • Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
  • Promote a fun and team-oriented work environment

    At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.

    Basic Qualifications:
  • High School Diploma, GED or equivalent certification
  • At least 2 years of Administrative experience
  • At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

    Preferred Qualifications:
  • Associates Degree
  • At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
  • At least 3+ years of calendar management supporting multiple executives
  • At least 1+ year of meeting and event planning experience
  • Experience setting up video conference and Zoom/Skype technology for meeting user
  • Experience planning ahead and managing time effectively
  • Excellent written and verbal communications
  • Excellent organizational skills
    At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

    Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website . Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.

    This role is expected to accept applications for a minimum of 5 business days.

    No agencies please. Capital One is an equal opportunity employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex (including pregnancy, childbirth or related medical conditions), race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, gender reassignment, citizenship, immigration status, protected veteran status, or any other basis prohibited under applicable federal, state or local law. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections ; New York City's Fair Chance Act; Philadelphia's Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.

    If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

    For technical support or questions about Capital One's recruiting process, please send an email to

    Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.

    Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).
  • Somerville Facilities Services, Inc

    Administrative Operations Assistant

    3 weeks ago

    Somerville Facilities Services, Inc Charlestown, United States

    **Overview**: · **Responsibilities**: · - Perform clerical tasks such as data entry, filing, and organizing documents · - Manage calendars, schedule appointments, and coordinate meetings · - Assist in job/work planning and coordination · - Handle incoming and outgoing corresponde ...

  • Sara Duncan, Realtor

    Executive Administrative Assistant

    6 days ago

    Sara Duncan, Realtor Charles Town, United States

    **Executive Real Estate Assistant (Charles Town, WV)** · - Top-Producing Real Estate Team Seeks Assistant to Join Our Growing Team_ · **The Opportunity** · The job in question is one half aiding with managing the day-to-day operations of a busy real estate team. The other half en ...

  • Ancestor Health

    Executive Administrative Assistant-6

    3 weeks ago

    Ancestor Health Charlestown, United States

    **Job Type**: Full Time · Job Category: Nursing · Job Title: Executive Administrative Assistant (Allied) · Job Summary: · Responsibilities and Duties: · - Manage executive calendars and schedule meetings and appointments · - Coordinate travel arrangements and accommodations for e ...

  • Carolina Youth Development Center

    Volunteer Coordinator/administrative Assistant

    2 weeks ago

    Carolina Youth Development Center North Charleston, United States

    At Landmarks for Families, we are dedicated to our mission **to cultivate thriving youth and families**. We do that by working with a purpose, producing outcomes with intention, and being committed to always doing the right thing at the time for the right reasons. · Landmarks for ...

  • The Citadel Military College of South Carolina

    Administrative Assistant

    1 week ago

    The Citadel Military College of South Carolina Charleston, United States

    The Citadel, the Military College of South Carolina is seeking an Administrative Assistant for the Office of Financial Aid. This will work to follow the guidelines set forth by federal and local regulations regarding Financial Aid programs and will b Administrative Assistant, Fin ...

  • Dunhill Staffing Systems

    Administrative Assistant

    1 day ago

    Dunhill Staffing Systems Charleston, United States

    Our client is a well-established engineering consulting firm with an immediate need to hire an Administrative Assistant. We are seeking an individual who wants to be part of a collaborative culture while working on-site to support a variety of administrative tasks. · Responsibili ...

  • B&L Biotech

    Administrative Assistant

    1 week ago

    B&L Biotech Virginia, United States

    B&L Biotech USA, Inc. is a dental supply company providing the dental community with innovative endodontic supplies and equipment. This position can be multi-functional in purpose. Employees have the chance to get involved in as much as they want should they have the initiative t ...

  • MyKelly

    Administrative Assistant

    3 weeks ago

    MyKelly Charleston, United States Full time

    Administrative Assistant · Kelly Professional & Industrial is actively recruiting for an experienced Office Support Assistant to join a real estate services company in the heart of downtown Charleston, South Carolina. This role involves providing comprehensive support to the ent ...

  • Lincoln Property Company

    Administrative Assistant

    2 days ago

    Lincoln Property Company Charleston, United States

    Job Description · Job DescriptionLincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity ...

  • Mass Markets

    Administrative Assistant

    1 week ago

    Mass Markets West Virginia, United States

    POSITION OVERVIEW · We are seeking an Administrative Assistant to provide support to our leadership team. As an Administrative Assistant you will perform a variety of administrative and clerical tasks. This is an excellent job with many learning and advancement opportunities. ...

  • Charleston Southern University

    administrative assistant

    2 weeks ago

    Charleston Southern University Charleston, United States STAFF Full time

    Summary: Charleston Southern University has an opening for an administrative assistant. The job provides administrative support to the Mathematics and Computer Science Departments. · Work Performed: Duties include, but are not limited to answering phones, photocopying, scheduling ...

  • Resource Management Concepts, Inc.

    Administrative Assistant

    2 weeks ago

    Resource Management Concepts, Inc. Charleston, United States

    Job Description · Job DescriptionResource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the ...

  • Skyline Solutions

    Administrative Assistant

    3 weeks ago

    Skyline Solutions Gauley Bridge, United States

    ADMINISTRATIVE ASSISTANT (M/F/D) MUNICH FULL-TIME OR PART-TIME LAND COUNCIL FOR PLANT PRODUCTION IN BAVARIA We are a state-recognized self-help organization for plant production and organic farming based in Munich. For over 50 years, we have been supporting our 41 regional profes ...

  • Construction Jobs Inc

    Administrative Assistant

    3 weeks ago

    Construction Jobs Inc Virginia, United States OTHER

    Title: Administrative Assistant · State Role Title: Admin and Office Spec III · Hiring Range: $39,239 - $63,764 · Pay Band: 3 · Agency: VA Dept of Transportation · Location: Accomac Residency · Agency Website: · Recruitment Type: General Public - G · Job Duties · Administrative ...

  • City National Bank of West Virginia

    Commercial Administrative Assistant

    3 weeks ago

    City National Bank of West Virginia Charleston, United States

    Assists Relationship Managers by managing administrative duties such as typing, filing, and scheduling, as well as coordinating meetings, preparing documents and reports, communicating frequently with Relationship Managers and clients, obtaining supp Administrative Assistant, Rel ...

  • City National Bank of WV

    Commercial Administrative Assistant

    3 weeks ago

    City National Bank of WV Charleston, United States

    Equal Opportunity Employer, Including Disability/Vets · Summary Description · Assists Relationship Managers by managing administrative duties such as typing, filing, and scheduling, as well as coordinating meetings, preparing documents and reports, communicating frequently with ...

  • SHL Medical

    Receptionist/Administrative Assistant

    2 days ago

    SHL Medical Charleston, United States

    Location: Charleston, South Carolina, US · Reporting to: Head of US Operations · SHL Medical is the world-leading solution provider in the design, development, and manufacturing of advanced drug delivery systems with more than 5000 employees worldwide. Our customers include top p ...

  • Evans Carter Kunes & Bennett PA

    Administrative Assistant/Runner

    3 weeks ago

    Evans Carter Kunes & Bennett PA Charleston, United States

    Job Description · Job DescriptionAdministrative Support Clerk (Part-Time) · Position: Administrative Support Clerk: Downtown Charleston: Law firm with five to ten attorneys · Job Summary: We are seeking an Administrative Support Clerk to provide essential support to our legal ass ...

  • GPAC

    Administrative Assistant/Office

    3 weeks ago

    GPAC Charleston, WV, United States

    Position: Administrative Assistant Salary Range: $35,100 - $40,000 DOE · Primary Job Responsibilities: · • Assist in data entry · • Provide quality Customer Service to clients and answer the phones · • Clerical duties such as copying, scanning, printing, mail distribution etc ...

  • CGI

    Adjudication Administrative Assistant –

    3 weeks ago

    CGI Charleston, United States Full time

    Position Description: · At the direction of the Agency and/or Center Adjudication Manager, perform a variety of administrative and secretarial functions for the DOS/Adjudication/Customer Service/FPM Management Staff. Maintain all office functions associated with meeting the need ...