Administrative Operations Assistant - Charlestown, United States - Somerville Facilities Services, Inc

Description

• Perform clerical tasks such as data entry, filing, and organizing documents
• Manage calendars, schedule appointments, and coordinate meetings
• Assist in job/work planning and coordination
• Handle incoming and outgoing correspondence.
• Support management with various tasks, including warehouse management, inventory management, job management, quality control of work.
• On field support of staff.
• Utilize software such as DocuSign, Dropbox, and QuickBooks
• Type and distribute reports, presentations, and other documents

• Proven experience in an office setting or administrative role or team leadership.
• Able to lift 25 lbs.
• Strong organizational skills with the ability to prioritize tasks efficiently
• Proficiency in Microsoft Office Suite or Libre Office
• Familiarity with DocuSign for electronic document signing
• Excellent communication skills, both written and verbal
• Ability to work independently and as part of a team
• Knowledge of QuickBooks for basic accounting tasks
• Billingual Portuguese or Spanish

• Paid time off

• 8 hour shift
• Choose your own hours
• Monday to Friday

• Portuguese (preferred)
• Spanish (preferred)