-
Administrative Assistant
1 week ago
Dunhill Staffing Systems Charleston, United StatesOur client is a well-established engineering consulting firm with an immediate need to hire an Administrative Assistant. We are seeking an individual who wants to be part of a collaborative culture while working on-site to support a variety of administrative tasks. · Responsibili ...
-
administrative assistant
2 weeks ago
Charleston Southern University Charleston, United States STAFF Full timeSummary: Charleston Southern University has an opening for an administrative assistant. The job provides administrative support to the Mathematics and Computer Science Departments. · Work Performed: Duties include, but are not limited to answering phones, photocopying, scheduling ...
-
Administrative Assistant
1 week ago
B&L Biotech Virginia, United StatesB&L Biotech USA, Inc. is a dental supply company providing the dental community with innovative endodontic supplies and equipment. This position can be multi-functional in purpose. Employees have the chance to get involved in as much as they want should they have the initiative t ...
-
Administrative Assistant
2 weeks ago
Mass Markets West Virginia, United StatesPOSITION OVERVIEW · We are seeking an Administrative Assistant to provide support to our leadership team. As an Administrative Assistant you will perform a variety of administrative and clerical tasks. This is an excellent job with many learning and advancement opportunities. ...
-
Administrative Assistant
12 minutes ago
Medical University of South Carolina Charleston, United States Full timeDay (United States of America) Job Description · Provides administrative support in a variety of functions to an individual, team, department, or other group in an organization. Collects, reviews and analyzes data, and prepares reports, charts, budgets and other presentation ma ...
-
Administrative Assistant
2 weeks ago
The Citadel Military College of South Carolina Charleston, United StatesThe Citadel, the Military College of South Carolina is seeking an Administrative Assistant for the Office of Financial Aid. This will work to follow the guidelines set forth by federal and local regulations regarding Financial Aid programs and will b Administrative Assistant, Fin ...
-
Administrative Assistant
2 weeks ago
Resource Management Concepts, Inc. Charleston, United StatesJob Description · Job DescriptionResource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the ...
-
Administrative Assistant III
3 days ago
City of Roanoke, Virginia Virginia, United StatesAbout the Position: · Description · The City of Roanoke is seeking an Administrative Assistant to serve in the Department of Parks and Recreation. The candidate we are looking for will perform routine to difficult administrative and technical work functions that require interpre ...
-
Receptionist/Administrative Assistant
1 week ago
SHL Medical Charleston, United StatesLocation: Charleston, South Carolina, US · Reporting to: Head of US Operations · SHL Medical is the world-leading solution provider in the design, development, and manufacturing of advanced drug delivery systems with more than 5000 employees worldwide. Our customers include top p ...
-
Administrative Assistant III
2 weeks ago
The College of Southern Nevada Charleston, United States Full timeDescription · Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible. · The College of Southern Nevada, West Charleston campus is recruiting for an Administrative Assistant III to work in the N ...
-
Litigation Administrative Assistant
2 weeks ago
Nelson Mullins Charleston, United StatesOverview · Nelson Mullins is seeking a highly skilled and experienced Litigation Administrative Assistant to join its Charleston, SC office. · No agencies please* · A Day in the Life · The idea candidate will play an active role assisting in the management of each attorney's ...
-
Commercial Administrative Assistant
16 hours ago
City National Bank of West Virginia Charleston, United StatesAssists Relationship Managers by managing administrative duties such as typing, filing, and scheduling, as well as coordinating meetings, preparing documents and reports, communicating frequently with Relationship Managers and clients, obtaining supp Administrative Assistant, Rel ...
-
Commercial Administrative Assistant
2 weeks ago
City National Bank of WV Charleston, United StatesJob Description · Job Description Equal Opportunity Employer, Including Disability/VetsSummary Description · Assists Relationship Managers by managing administrative duties such as typing, filing, and scheduling, as well as coordinating meetings, preparing documents and reports, ...
-
Commercial Administrative Assistant
1 day ago
City National Bank of WV Charleston, United StatesEqual Opportunity Employer, Including Disability/Vets · Summary Description · Assists Relationship Managers by managing administrative duties such as typing, filing, and scheduling, as well as coordinating meetings, preparing documents and reports, communicating frequently with ...
-
Executive Administrative Assistant
3 weeks ago
Precision Wealth Strategies LLC Charleston, United StatesJob Description · Job DescriptionAbout Precision · Precision Wealth Strategies is a boutique wealth management firm, headquartered in St. Louis, Missouri, but serving clients across the Nation. This position will be in the Charleston, SC area. We provide financial advising, plann ...
-
Medical University of South Carolina Charleston, United States Full timeJob Description · Under the supervision of the Parking Management Office Coordinator, the employee serves as a member of the customer service team that is responsible for serving employee and student's parking needs related to parking registration, payments, issuance of parking ...
-
Administrative Services Assistant 1
2 weeks ago
State of West Virginia Kanawha County, United StatesNature of Work Under limited supervision, this position performs advanced, technical/mathematical work relating to the preparation, processing, and coordination of Accounts Receivable for the Office of Shared Administration and all related function Administrative, Office Assistan ...
-
Executive Director/Assisted Living Administrator
3 minutes ago
Elev8Talent Group Virginia, United StatesWould you like to be a part of a first class senior living company that values their team members as much as their residents? · I have a one of kind opportunity to lead an assisted living community while focusing on hospitality and customer service to residents and team members. ...
-
UNIV - Administrative Assistant - Public Safety
2 weeks ago
Medical University of South Carolina Charleston, United States Full timeJob Description · A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correcta ...
-
Administrative Services Assistant 1
2 weeks ago
State of West Virginia Charleston, United StatesUnder limited supervision, this position performs advanced, technical/mathematical work relating to the preparation, processing, and coordination of Accounts Receivable for the Office of Shared Administration and all related functions. Prepares monthly, quarterly, and annual repo ...
Administrative Assistant - Virginia, United States - Construction Jobs Inc
Description
Title: Administrative Assistant
State Role Title: Admin and Office Spec III
Hiring Range: $39,239 - $63,764
Pay Band: 3
Agency: VA Dept of Transportation
Location: Accomac Residency
Agency Website:
Recruitment Type: General Public - G
Job Duties
Administrative Duties Receive information, compile and prepare specific responses and
reports. Prepare letters and memos regarding confidential and
sensitive issues.
Travel Track travel requisitions for unit managers and staff. Independently
makes travel arrangements and hotel reservations.
General Office Support Provide clerical and administrative support. Transcribe and edit
data, format and edit from notes and rough drafts, and type
materials related to specific projects. Prepare outgoing
correspondence. May create and analyze reports and graphs. Assist
with the scheduling and setups for training.
Administrative
Coordination
Coordinate and schedule meetings with VDOT staff, local, state, and
federal elected officials, CTB members, citizens, and other external
participants. Prepare agendas, meeting minutes and track action
items. Prepare letters to appropriate individuals within and outside
VDOT. Coordinate functions and special events as needed,
contacting attendees, making arrangements with hotels and
restaurants, arrange lodging, meals and equipment if needed.
Coordinate registration for staff for various conferences and
seminars.
3
Purchasing Make purchases in accordance with the agency's procurement
guidelines and process payment ensuring compliance with prompt
pay guidelines.
Records Management Maintain files, records or systems for assigned area. Maintain files
for pending items awaiting responses. Update documents, manuals,
or other agency officials records and lists. Pick up mail, sort, date
and route to appropriate staff members.
Administrative Support Provide diverse administrative and technical support to a manager,
work group, section, district or division. Handle phone calls, contacts
and communications from VDOT staff and others external to the
organization. Prepare correspondence or reports. Provide guidance
to standard operating policies and procedures.
Requirements
Minimum Qualifications
• Skill in the use of computers and software applications to include Microsoft Office.
• Experience applying office business practices and principles.
• Ability to perform under pressure and meet deadlines.
• Experience applying executive administrative practices.
• Ability to compile, coordinate and prepare reports.
• Skill in filing and document management.
• Ability to communicate effectively orally and in writing.
• Skill in providing and promoting good customer service to internal and external customers.
• Ability to handle confidential and sensitive issues appropriately
Additional Considerations
Experience interpreting and applying policies and procedures.
• Ability to work independently.
High school diploma or GED preferred; equivalent experience or training may substitute for
education.
• Experience working in a general office environment performing a variety of administrative
tasks.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
If selected as a finalist, you will undergo:
References and verification of work history, DMV Records Check, and fingerprint-based criminal history records check.
Contact Information
Name: Wesley Jones
Phone:
Email:
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
