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    Administrative Assistant - Tampa, United States - Fluent Cannabis Care

    Fluent Cannabis Care
    Fluent Cannabis Care Tampa, United States

    2 weeks ago

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    Description
    FLUENT is a premier medical cannabis company with cultivation, processing, and retail locations in Florida, Texas, and Pennsylvania.

    Our purpose is to compassionately provide patients access to the highest level of medical cannabis in an unrivaled, professional healthcare environment with outstanding customer service.

    Patient care always comes first at FLUENT and our standards, practices, and performance are unmatched.


    We are looking for leaders who want to work alongside great talent and create a positive work experience for their team.

    We are focused on continuous improvements, which create development opportunities, engaged feedback, and increased contributions towards our goals as a leader in the medical cannabis industry.

    Find out more at Follow us on LinkedIn.


    ROLE SUMMARY
    FLUENT is seeking an Administrative Assistant to join our dynamic team, contributing to a positive and efficient work environment. We are in search of a polished, proactive, and energetic professional who excels in communication. The ideal candidate is a skilled problem-solver and a dedicated team player, demonstrating high initiative and a can-do attitude.

    Your impeccable professionalism shines as you engage with customers, employees, and external contacts both in person and over the phone.

    With a keen ability to anticipate issues, you operate with a sense of urgency when necessary.

    Additionally, your expertise in travel arrangements, coupled with the ability to make timely adjustments, showcases your efficiency and consideration for the broader impact on scheduling.


    KEY RESPONSIBILITIES
    Coordinate and manage travel arrangements including flights, rental cars and hotels for CEO and other team members
    Research and present best options and prices
    Booking / Rescheduling / Canceling accommodations and working with customer service when needed
    Create and manage travel itineraries
    Administrative Support to EVP including Calendar Management and Expense Reports
    Corporate Apartment Property and Calendar Management
    Executive Retreat and Conference Planning
    Dinner Reservations and Coordination of Meals / Catering for CEO and other team members
    LinkedIn Account Management
    Perform general office and clerical duties to ensure the smooth operation of daily activities.
    Monitor and upkeep office equipment, manage inventory and order replacement supplies as required.
    Establish and maintain efficient filing systems for files and records.
    Support with internal interview schedule and new employee onboarding.


    QUALIFICATIONS
    Prior experience as an office administrative assistant
    Proficient in Microsoft Office (Outlook, Teams, Excel, Word, PowerPoint, SharePoint).
    Excellent written and verbal communication skills.

    SKILLS / INTERESTS

    Must have reliable transportation and a valid driver's license.

    Proactivity:
    must demonstrate eagerness to offer support in advance of being approached and be client-service oriented
    Ability to work on several requests simultaneously without losing focus.
    Organizational skills, initiative, prioritization
    Demonstrated ability to work well independently, but function within a team environment.
    Diplomacy, confidentiality, and sound judgment
    Reliability and patience
    Relationship-building
    Strong attention to detail
    Planning and Scheduling


    SUPERVISORY RESPONSIBILITIES
    No supervisory responsibilities are assigned to this position.


    WORK ENVIRONMENT
    This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.


    PHYSICAL DEMANDS


    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    While performing the duties of this job, the employee is regularly required to talk and hear.

    The employee frequently is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.

    Must be able to individually lift up to 35 lbs.

    POSITION TYPE / EXPECTED HOURS OF WORK

    This position regularly requires long hours and may require weekend work.


    TRAVEL
    Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

    REQUIRED EDUCATION and EXPERIENCE

    Associate degree (or equivalent experience)

    PREFERRED EDUCATION and EXPERIENCE

    Bachelor's Degree


    ADDITIONAL REQUIREMENTS
    Must successfully complete a comprehensive background check.

    Must pass a drug screening.


    OTHER DUTIES


    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

    Duties, responsibilities, and activities may change at any time with or without notice.

    AAP/EEO Statement


    FLUENT is an equal opportunity employer and we welcome applications from all backgrounds regardless of race, color, religion, sex, ancestry, age, marital status, sexual orientation, gender identity, disability or any other classification protected by law.


    COMPANY BENEFITS
    FLUENT provides comprehensive benefits offerings to all full-time employees. Our benefits include medical, dental and vision insurance, and paid time-off program.

    FLUENT participates in E-VERIFY to ensure a legal workforce.

    All applicants must be legally authorized to work in the United States and will be required to submit proof of such eligibility.


    All applicants must be legally authorized to work in United States and will be required to submit proof of such eligibility.


    Please note:
    Only shortlisted candidates will be contacted.

    #executiveassistant #corporate #administrative #medicalcannabis
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