Administrative Assistant - Tampa, United States - Catholic Charities

Catholic Charities

Verified Company

Tampa, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

SUMMARY:
HUD 202 Administrative Assistant I is responsible for providing Administrative & Secretarial support to HUD 202 property.

ESSENTIAL DUTIES AND RESPONSIBILITIES_**:
_

Responsible for filling to all vendor related filling.
Responsible for filling all documents related to payables.
Responsible for filling all work orders in each apartment unit folder.
Responsible for preparing work order in a daily basic as they come.
Responsible for placing all ready work orders to the housing manager and or his or her absence report to the maintenance engineer I and or hand deliver the work order.
Responsible for reporting an emergency work order to the housing manager and or his or her absence report to the Maintenance Engineer I and or hand deliver the work order.
Responsible for assisting Housing Manager in collecting and reviewing all rents and entering into Yardi system.
Responsible for preparing completed deposit slip for all bank accounts.
Responsible for preparing discrepancy letter and for submission of those to housing manager to view and sign.
Responsible for distributing all sign discrepancy letters and each apartment as needed.
Responsible for making runs to the post office and maintaining supplies as needed.
Responsible for completing office supplies and review before submitting.
Responsible for collecting complaints, move out notices, and residents comments and all documents related to residents and building and submit those to the housing manager as they come.
Responsible for receiving, reviewing and distributing daily mail.
Responsible for helping applicants on as needed basis in accordance to supervisor instructions.

OTHER RESPONSIBILITIES:

Complies with all applicable training requirements.
Complies with all company safety, personnel and operational policies and procedures.
Complies with work schedule to ensure effective operations of Agency programs.
Contributes positively as a member of a productive and cooperative team.
Participates in Agency Performance Quality Improvement (/PQI) program and Accreditation/Reaccreditation process.
Performs other duties as necessary to fulfill Catholic Charities Diocese of St Petersburg, Inc Mission.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Able to speak, write and understand English.
Must be sensitive to and respect cultural diversity amongst clients, staff and volunteers and able to work with diverse racial, ethnic and economic groups.
Flexible work schedule including evenings, nights, weekends and holidays.
Ability to set appropriate limits, work under deadlines and multitask.
Ability to organize, prioritize, self motivate, and deliver results.
Excellent communication and listening skills.
Possess strong work ethics.
Successfully pass a FDLE Level II background screening.
Valid Florida driver's license, ability to drive van or bus and have reliable transportation.
Mission driven attitude supplemented with integrity and passion.
Adherence to the highest ethical standards, personally and professionally.
A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance.
Evidence of deep alignment with Catholic Charities Diocese of St Petersburg, Inc Mission and Values.
Will make a Commitment to Serve all people with Respect, Compassion, and Cooperation in the spirit of a unifying God.

ADDITIONAL KNOWLEDGE, SKILLS AND ABILITIES:

Must be able to fully comply with all policies related to confidentiality and

handling confidential information.

Ability to operate under immense pressure.
Proficient with basic budget management and calculations.
Ability to deliver effective results, meet tight deadlines and targets

EDUCATION AND EXPERIENCE:

Minimum of a High School Diploma or equivalent from an entity approved and certified by the department of education
Two years of progressive office administrative experience, preferably in a social service setting

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Catholic Charities is an Equal Opportunity Employer that values the strength diversity brings to the workplace._
EEO/AA/ADA Employer.
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Catholic Charities participates in the US E-Verify program._

Pay:
$16.00 per hour

Benefits: