Faculty Administrative Assistant - Tampa, United States - H. Lee Moffitt Cancer Center

H. Lee Moffitt Cancer Center

Verified Company

Tampa, United States

1 day ago

Posted by:

Mark Lane

beBee recruiter

Description

The Faculty Administrative Assistant supports the medical director, department head, vice-chair and/or multiple faculty members with complex administrative issues, manages schedules, arranges appointments and itineraries, coordinates meetings, travel, conference calls, prepares non-routine docs, reports spreadsheets, develops advanced presentation materials, interpret and explain policies/procedures, collects, compiles and analyzes moderately complex to complex data.

Position Highlights:

Calendar management and scheduling
Customer service and interpersonal communication
Experience providing executive administrative support to 3 or more individuals within a medical facility/office.
Demonstrates strong written and verbal communication skills (i.e. presentations, memo writing, triaging calls).
Experienced in managing multiple Outlook calendars, scheduling travel arrangements and meetings.
Intermediate proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
Demonstrates attention to detail in producing accurate and highquality deliverables.
Selfmotivated with the ability to prioritize multiple tasks and multitask under tight deadlines with little oversight.
Must be an independent team member who is engaged, proactive, and highly motivated.

Responsibilities:

Manages multiple complex faculty calendars while maintaining nonconflicting daily schedule of appointments, meetings, travel arrangements, and clinic schedules.
Frequently coordinate internal and external meetings with multiple attendees.
Prepare and submit Expense Reports and Check Requests (internal Moffitt or external process).
Coordinate Facilities/IT Environmental Service/Move requests.
Ability to manage multiline phone and triage calls appropriately.

Credentials and Qualifications:

High School Diploma or GED required; Associate degree preferred.
Minimum two (2) years of administrative support experience in an office setting is required.
Demonstrates strong communication skills, both verbal & written.
Highly motivated and attentive to detail.

Location:
H. Lee Moffitt Cancer Center & Research Institute - Malignant Hem Prog Admin

Schedule:
Full Time, Day Shift, M-F 8:30am-5:00pm