Jobs
>
New York City

    Virtual Administrative Assistant - New York, United States - Melville Management Corp

    Melville Management Corp
    Melville Management Corp New York, United States

    2 days ago

    Default job background
    Description

    Job Description

    Job Description

    We are seeking a part-time detail-oriented individual to work as part of a team for two executive level principals and assist in the management, maintenance and updating of their contact databases. The ideal candidate will possess a keen eye for detail, strong organizational skills, and the ability to handle confidential information discreetly.

    Key Responsibilities:

    • Maintain and update contact information within Salesforce for two executives.
    • Add links to LinkedIn profiles and upload contact photos in Salesforce.
    • Tag and categorize contacts into different groups for targeted communications.
    • Track and update attendance for various events, including social, philanthropic, and political gatherings.
    • Assist in generating and refining invite lists for events based on contact interactions and familiarity with the database.
    • Ensure the accuracy and completeness of contact data.
    • Work closely with executive assistants to verify and input new contact details.
    • Provide regular reports on the status and integrity of contact data.
    • Identify and rectify data inconsistencies and errors.
    • Collaborate with IT for Salesforce troubleshooting and updates.

    Required Skills and Qualifications:

    • Salesforce certification is highly desirable.
    • College degree required.
    • 1-2 years of experience in data management or administrative support, preferably with Salesforce.
    • Proficiency in Salesforce CRM, MS Office, particularly Excel.
    • Excellent attention to detail, organizational, and time-management skills.
    • Strong communication and interpersonal abilities.
    • Ability to responsibly handle confidential information.
    • Adaptability to work in a dynamic environment.

    Preferred Skills:

    • Experience with Salesforce CRM and understanding its features and capabilities.
    • Familiarity with data management principles and database systems.
    • Previous experience in an administrative role supporting executive staff.
  • Antelope Enterprises Holdings Limited

    Administrative Assistant

    1 day ago

    Antelope Enterprises Holdings Limited New York, United States

    **Company Description** · Antelope Enterprise Holdings Limited specializes in creating dynamic connections within the live streaming e-commerce ecosystem. Our platform serves as an intermediary platform that bridges the gap between talented live streamers and innovative suppliers ...

  • Philip's Academy Charter School

    Administrative Assistant

    1 week ago

    Philip's Academy Charter School Newark, United States

    **Job Title: Administrative Assistant** · **Classification: Exempt** · **Position Type: Full-Time** · **Reports: Director of Human Resources** · **Date: June, 2024** · **Administrative Assistant Job Description** · **Responsibilities**: · - Human Resources _ · - Conduct initial s ...

  • The Sleepy Tooth Group

    Administrative Assistant

    6 days ago

    The Sleepy Tooth Group Newark, United States

    Our Creekside Dental practice in Newark, Delaware is looking for an experienced Administrative Assistant to join our team. This would be a great opportunity for a current dental Administrative Assistant looking to help build a practice. We provide an engaging environment, support ...

  • Zenith

    Administrative Assistant

    6 days ago

    Zenith New York, United States

    **Company Description** · Zenith is a full-service media agency with capabilities and expertise across all channels and disciplines. Zenith is part of Publicis Media, the #1 media buying network in the Americas and #2 globally. As "The ROI Agency," Zenith's expertise lies in driv ...

  • Columbia University

    Administrative Assistant

    5 days ago

    Columbia University New York, United States

    Job Type: Officer of Administration · - Bargaining Unit: · - Regular/Temporary: Regular · - End Date if Temporary: · - Hours Per Week: 35 · - Standard Work Schedule: M-F 9am-5pm · - Building: · - Salary Range: 62, ,100.00 · - The salary of the finalist selected for this role will ...

  • Happy Hands & Feet Kidz Transportation

    Administrative Assistant

    6 days ago

    Happy Hands & Feet Kidz Transportation Newark, United States

    Job Title: Administrative Assistant - Student Transportation Service · Location: 262 Chapman Rd Newark, DE · **Job Description**: · **Responsibilities**: · 1. Assist in managing daily transportation schedules and routes for students. · 2. Coordinate with drivers and transportatio ...

  • Sonata Healthcare

    Administrative Assistant

    5 days ago

    Sonata Healthcare New City, United States

    **Sonata Care is one of the top insurance brokerages in the nation**, and is actively seeking a skilled Administrative Assistant with experience in an administrative or secretarial role. This is an exceptional opportunity to grow within our rapidly expanding company. · - Administ ...

  • Asian American Federation

    Administrative Assistant

    13 hours ago

    Asian American Federation New York, United States

    The Asian American Federation (AAF), founded in 1989, is New York City's most powerful leadership voice for better policies, services, and funding that lead to more justice and opportunity for Asian New Yorkers. Our mission is to raise the influence and well-being of the pan-Asia ...

  • Asian American Federation

    Administrative Assistant

    1 day ago

    Asian American Federation New York, United States

    Founded in 1989, the Asian American Federation (AAF) is one of the strongest leadership voices advocating for better policies, services, and funding that lead to more justice and opportunity for Asian immigrants, one of the most historically under-resourced communities in New Yor ...

  • Clinton Foundation

    Administrative Assistant

    6 days ago

    Clinton Foundation New York, United States

    **About the Opportunity** · The Office of Chelsea Clinton supports Dr. Clinton's work as Clinton Foundation Board Vice-Chair as well as her engagement with the programmatic work of the Clinton Foundation. The office also works with the offices of President and Secretary Clinton t ...

  • Stockwell Reserve

    Administrative Assistant

    1 week ago

    Stockwell Reserve New York, United States

    **Stockwell Reserve** · At Stockwell, we have a vision to be the curator and cultivator of the finest artisanal distilleries and brands. We support our portfolio distilleries with investment capital and industry expertise to expand their markets, innovate new products and scale t ...

  • VDO

    Administrative Assistant

    5 days ago

    VDO New York, United States

    VDO.AI is a global advertising technology innovator, providing brands with intelligent high impact solutions that win the war for consumer attention. Our solutions drive the right outcomes for brands by combining creativity, reach, and targeting across devices, enabling the upper ...

  • Ameriprise Financial

    Administrative Assistant

    4 days ago

    Ameriprise Financial York, United States

    **Position title: Entry-level Administrative assistant** · Step into an instrumental role. Help conduct the smooth operation of a fast-paced—and friendly—financial planning office. Work as an employee of an independent advisor franchisee with a financial advisory practice of Amer ...

  • International Federation of Red Cross and Red Crescent Societies

    Administrative Assistant

    5 days ago

    International Federation of Red Cross and Red Crescent Societies New York, United States

    **Administrative Assistant** · **Grade 4** · The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian network with 191-member National Red Cross and Red Crescent Societies. The overall aim of the IFRC is "to inspire, encourag ...

  • Pfizer

    Administrative Assistant

    1 week ago

    Pfizer New York, United States

    ROLE SUMMARY · - Why Patients Need You · - A career with us is about discovering breakthroughs that change patients' lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedica ...

  • CANDOR PARTNERS, LLC

    Administrative Assistant

    1 week ago

    CANDOR PARTNERS, LLC Manhattan, United States

    We are currently seeking an **Administrative Assistant** who can assist with our various marketing initiatives. · - MAs must have worked for at least 5 years as an Executive Assistant or Administrative Assistant · - **Must be Excellent on the Phone but "Not Salesy" but very profe ...

  • The Paley Center for Media

    Administrative Assistant

    1 week ago

    The Paley Center for Media New York, United States

    The Paley Center for Media is the world's leading 501 (c)(3) nonprofit cultural institution whose mission is to preserve our media history and to explore media's powerful shaping influence on our culture. · The Paley Center for Media owns the iconic, New York Paley Museum where m ...

  • Anywhere Real Estate

    Administrative Assistant

    5 days ago

    Anywhere Real Estate New York, United States

    We are seeking an Administrative Assistant to support one of our offices in the Manhattan Market. This position will provide general administrative support to the Senior Managing Directors and Agents. This opening requires in person work in the office; Monday to Friday from 9 am ...

  • Columbia University

    Administrative Assistant

    1 week ago

    Columbia University New York, United States

    Job Type: Officer of Administration · - Bargaining Unit: · - Regular/Temporary: Regular · - End Date if Temporary: · - Hours Per Week: 35 · - Standard Work Schedule: · - Building: · - Salary Range: $62,400 - $65,000 · - The salary of the finalist selected for this role will be se ...

  • Mega Hardware Store Llc

    Administrative Assistant

    5 days ago

    Mega Hardware Store Llc New York, United States

    **Benefits/Perks** · - Competitive Compensation · - Paid Time Off · - Career Growth Opportunities · **Job Summary** · **Responsibilities** · - Answer incoming phone calls and route them to the appropriate person · - Schedule appointments and maintain a calendar · - Organize meeti ...