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    Corporate Legal Assistant - Miami, United States - Ascension Global Staffing & Executive Search

    Ascension Global Staffing & Executive Search
    Ascension Global Staffing & Executive Search Miami, United States

    2 weeks ago

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    Description

    Job Description

    Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a full time Corporate Legal Secretary with a minimum of 3 years of transactional experience in mergers & acquisitions and securities to work from our client's Downtown Miami office.Responsibilities
    • Format, type and proof complex legal documents using CompareRite or other redlining applications
    • Manage internal and client deadlines
    • Prepare and edit correspondence, minutes of meetings and other legal documents from written, oral and dictated sources
    • Maintain and properly close and/or purge files; scan and file Firm and Client correspondence and legal documents into I-Manage
    • Prepare new business records, engagement letters
    • Input and edit attorney's time and review pre-bills
    • Schedule meetings and make travel arrangements
    • Answer telephone, distribute messages; set up conference calls; send and receive emails and faxes; resolve issues as needed; open, sort and distribute mail
    • Reconcile expense reimbursements; process check and petty cash requests
    • Maintain attorney's calendars; schedule inside and outside meetings; reserve conference rooms; order food and/or refreshments
    Qualifications
    • Minimum of 3 years of legal secretarial experience in Corporate
    • Must have excellent proofreading, document formatting and redlining skills
    • Must pay close attention to detail and be extremely organized
    • Excellent written and oral communication skills
    • High degree of initiative and ability to plan, prioritize and manage multiple tasks
    • Must be punctual and reliable
    • Ability to work in a fast paced team environment
    • Flexibility to work overtime
    • Microsoft Office 2016 knowledge with Excel, Outlook and advance knowledge of Word functions
    • Familiarity with using an electronic document management system, such as I-Manage
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