Event Coordinator - San Francisco, United States - Jones Lang LaSalle SAS

Description

**About JLL**

Were JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. Thats why were committed to our purpose to shape the future of real estate for a better world. Were using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and were honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where were headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements below. Were interested in getting to know you and what you bring to the table

***on-call part-time position based on events, versus a confirmed 20-hour part-time position.***

JOB DUTIES

Manages vendors onsite during scheduled events, ensuring SFDC rules/regulations are being abided

Advise client and vendors on approved floor plan for furniture, food and beverage, event lighting and entertainment

Supervise load-in, installation and load-out of vendors and equipment

Follow the load-in schedule and ensure event preparation does not interfere with the SFDCs normal functions during public hours

Coordinate and communicate event logistics with SFDC team members and vendors

Oversee safety of guests, vendors, staff and the building (checking egress and ensuring cables are taped, etc.)

Act as an on-site liaison for clients and vendors

Problem solve during production setup/tear down and event duration to manage guests, clients, and vendors to deliver a positive experience

Ensure proper OSHA, fire marshal, and public health regulations are followed

Manage/Direct in-house janitorial and security staff

Supervise power runs and have a working knowledge of electrical panels, fire suppression and alarm systems

Manages event tear down ensuring building is left in broom clean condition, client and caterer walkthrough has been conducted and coordinates with in-house security and janitorial personnel for cleaning and closing the building

Proactively work to ensure clients have a positive experience working with the SFDC Special Events Department

Flexible with scheduling based on event schedule for this part time position

Any additional duties as assigned

SKILLS AND APTITUDES

Passionate about providing exceptional service

Ability to coordinate activities in absence of the Director of Special Events

Calm under pressure, ability to direct staff, guest, and vendors in a level-headed manner in an emergency

Excellent problem-solving skills

Excellent verbal communication skills; tact and diplomacy in dealing with people and handling difficult situations

Has a proven record of dependability and punctuality

Ability to stand for extended periods of time

Ability to lift 50 lb.

EDUCATION AND EXPERIENCE

High school diploma or equivalent

2-3 years experience in coordinating events and working with staff, vendors, clients and other participants

Customer-service oriented

Organized, detail oriented; demonstrated maturity in judgement and actions

**What you can expect from us**

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We cant wait to see where your ambitions take you at JLL. Apply today

***JLL Privacy Notice***

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy .

This position may require you to be fully vaccinated against COVID-19. If required, youll be asked to provide proof that youre fully vaccinated upon your start date. Youre considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

**California Residents only**

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

locationSan Francisco, CA