- Support the Executive Director and provide additional support to Executive Team and Board Members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
- Provides project management to special details as assigned by the Executive Director.
- Maintain and refine internal processes that support the Executive Director and Department Directors as needed, and coordinate internal and external resources to expedite workflows.
- Manage internal and external communication by receiving, evaluating, and forwarding emails and phone calls as necessary.
- Plan and orchestrate work to ensure the Executive Director's priorities are met, organizational goals are achieved, and best practices are upheld
- Manage professional and personal scheduling for Executive Director, including agendas, mail, email, phone calls, client management, and other company logistics.
- Coordinate complex scheduling and calendar management, as well as content and flow of information to Executive Director and Department Directors as needed.
- Manage Executive Director's travel logistics and activities, including accommodations, transportation, and meals.
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
- Maintain professionalism and strict confidentiality with all materials.
- Organize, Prepare, and Distribute team communications as directed.
- To coordinate all aspects of Quarterly Board Meetings, Site Visits, and Facility Development Events.
- Five or more years of experience in an administrative role reporting directly to executive management.
- Excellent written and verbal communication skills to include proofreading and editing skills.
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
- Excellent computer skills to include the use of Microsoft Office Suite and the ability to create and schedule virtual meetings.
- Ability to maintain confidentiality of information related to the company and its employees.
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Associate and Bachelor's Degree a plus.
- Experience working directly with executive leadership, boards, donors, or in fundraising/stewardship roles; past work in meeting/event planning and/or volunteer management a plus.
- Experience in working with bilingual communities and urban Native American community organizations.
- Ability to work in a fast-paced leadership environment with substantial workload assignments.
- The ability to understand and work with organizational budgets.
- A strong comfort level dealing with Local, State, and Federal Agencies, particularly those agencies pertaining to Native American policies
- Must possess valid Arizona Driver's License
- Must pass Driver Insurance Carrier's requirements
- Must obtain a HIPAA certification within 2 weeks of hire.
- Must obtain certifications in Cardio Pulmonary Resuscitation (CPR), Automated External Defibrillator (AED) and First Aid within 3 months of hire.
- Must pass Arizona DPS Fingerprint Clearance (Class I & II)
- Must pass and submit to periodic/random drug testing
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Executive Assistant - Tucson, United States - Indian Health Service
Description
Locations:
Tucson, AZ
Type:
Urban
Salary Range:
$23 to $31 / Per Hour
Open Period:1/1/2024 until filled
Summary:
The Tucson Indian Center has been an active and influential member of the Urban Native American Community for more than 60 years.
Our dedication to the growth and development of Native Americans is unprecedented and the drive and commitment of our employees is unmatched.
We would love for you to consider adding your unique talents, skills, and knowledge to our staff. We look forward to getting to know you and what it is that drives you to assist this population.More info about area:
Job Announcement Flyer:
Duties:
Nature of Work:
Essential Functions:
Qualifications:
Required skills and qualifications:
Preferred skills and qualifications:
Additional Requirements:
Work Type:
Permanent, Full
Announcement #:
TIC
