Executive Assistant, Department of Neurosurgery - Tucson, United States - University of Arizona

University of Arizona

Verified Company

Tucson, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Posting Number
- req19477
Department

Neurosurgery
Department Website LinkLocation*
University of Arizona Health Sciences
Address
1501 N. Campbell Ave., Tucson, AZ 85724 USA
Position Highlights
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more_

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

Perform multifaceted executive responsibilities to support the department chair, faculty members, and the overall operations of the Department of Neurosurgery.
Prepare and disseminate complex reports, presentations, and background materials for leadership and leadership meetings.
Serve as the department Promotion and Tenure Coordinator.
Serve as primary point of contact for internal and external customers, including addressing and resolving sensitive and confidential inperson and phone inquiries and concerns.
Compile and create specialized unit correspondence, including memos, letters, contracts and proposals, based on specific Department of Neurosurgery knowledge and data. Edit and create agendas and minutes.
Manage multiple calendars and appointment prioritization, schedule meetings.
Coordinate travel arrangements and reimbursement, including but not limited to making hotel reservations, booking flights, paying for conference registration fees, etc.
Assist with external communications related to the department of Neurosurgery events and programs.
Manage and create the department's newsletter, social media accounts, and website.
Process various financial transactions such as paying vendors and processing disbursements, including submission of the appropriate statements and documentation for UA, UA Foundation, Pcard and FSO Compliance. Assist staff with purchases or financial processing as needed.
Perform general office work such as scanning and making paper copies, faxing materials, filing, ensuring office files are current and organized, and ordering office supplies.
Collect, sort, and distribute mail, manage forms, handouts, and reference material; update as needed. Maintain various posting boards.

Knowledge, Skills, and Abilities

Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Knowledge of office and administrative practices and procedures.
Ability to problem solve and make decisions.
Demonstrated effective verbal and written communication, excellent grammar, composition, and proofreading.
Ability to work in a teambased environment.
Ability to function well independently, setting priorities in a dynamic environment with frequent interruptions.
Excellent organizational skills, ability to multitask, meet deadlines, and manage competing priorities.
Ability to work effectively with a diverse range of individuals.

Minimum Qualifications

Bachelor's degree or equivalent advanced learning attained through experience required.
One (1) year of relevant work experience required.

Preferred Qualifications

FLSA

Non-Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.0
Work Calendar
Fiscal
Job Category
Organizational Administration
Benefits Eligible

Yes

Full Benefits
Rate of Pay

- $ $31.88
Compensation Type
- hourly rate
Grade

7
Compensation Guidance
The
Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Grade Range Minimum

- $25.5
Grade Range Midpoint
- $31.87
Grade Range Maximum
- $38.25
Career Stream and Level

PC1
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date

Expected End DateOpen Date**- 5/9/2024
Open Until Filled

Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanicserving institution, we translate these values into action by seeking individuals who have experience and expe