Executive Assistant - Tucson, United States - Gospel Rescue Mission Inc.

Gospel Rescue Mission Inc.

Verified Company

Tucson, United States

4 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Responsibilities & Duties
The Executive Assistant will provide high-level administrative support to the CEO and other Executive Team members. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship.

The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects.

The Executive Assistant must be creative and enjoy working within an entrepreneurial environment.

The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

ROLE OBJECTIVE:

Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization

KEY RESPONSIBILITIES:

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the organization
Sustain a daily calendar of meetings and events.
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization
Arrange travel and accommodations for executives. Prepare expense reports
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring nonroutine calls to the appropriate staff
Excellent communication and time management skills; proven ability to meet deadlines.
Ability to function well in a highpaced environment; performs additional duties as assigned by executives.
Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
Manage the Executive's contacts
Assist in preparing and managing presentations and decks
Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries.
Use discretion, confidentiality, and good judgment to handle C-Level matters.
Represent the company and the Executive in a positive light through great followthrough skills and sound judgment.
Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance
Complete ad hoc projects as assigned
Organize complex calendars and schedules; resolving any scheduling issues

Employment Status:
Full-time 40 hours per week exempt; eligible for benefits and paid time off

Reports to:
Chief Executive Officer (CEO)

Vacation level: 2

Qualifications:
Bachelor's degree required. 5-plus years of experience as an executive assistant, personal assistant, administrative office manager, or similar role. Associate's degree, professional certification or 7-plus year of experience may count in place of degree. Proficient knowledge and experience using Microsoft Office. Professional attitude and appearance. Proficient in current technology. Excellent verbal, written communication and reading comprehension. Excellent interpersonal and customer service. Maintain a valid Arizona Driver's License and must have a clean driving record. Bilingual English/Spanish a plus.

Must be evangelical Christian, living a life dedicated to Christ, and be an instrument of God's love, grace, hope, and forgiveness to all.

Physical Demands:
Requires frequent sitting, standing, and walking; and lifting, carrying, pushing, and/or pulling objects weighing up to 50 pounds. Extended computer screen time.

PREFERRED ATTRIBUTES:

Business sense has a strong business sense and can decipher priorities and make sound judgment calls when needed
Commitment to excellence perform duties at the highest level possible on a consistent basis
Excellent communicator able to interact with people of all levels in a confident, professional manner
Demonstrate ability and temperament to work with sensitive information
Team player have teamoriented experience and approach.
Service focus dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties
Ability to think outside of the box with a sense of urgency

Mental Demands:
The population we serve is typically in crisis. This can cause emotional stress and compassion fatigue. GRM highly promotes employee self-care.

Employment Status:
Full-time 40 hours per week exempt; eligible for benefits and paid time off

It is the policy of Gospel Rescue Mission to complete a background check, drug test and motor vehicle authorization on applicants in the conditional offer stage.

**Employees of Gospel Rescue Mission Choose To Participate in our Grace Based Environment