- Maintains accounts including oversight, reconciliation, error correction, invoicing and account receivable balances. Prepares re-budgets and no cost extension requests.
- Prepares detailed expense budgets based on awarded funds from the agency.
- Allocates, authorizes, monitors, and controls expenses.
- Understands regulations and guidelines related to various awarding agencies.
- Ensures all required post award documents and reports are filed on a timely basis.
- In coordination with the Senior Grants and Finance Manager, develops, implements, and maintains internal financial control systems to ensure compliance with relevant sponsored research policies and with all IRS, legal, and regulatory requirements.
- Analyzes industry trends and stays current with agency and regulatory changes.
- Monitors Department compliance with relevant University and Department policies and procedures and recommends corrective action and process improvements as needed.
- Develops and conducts post-award administration trainings for staff as needed.
- Reviews budgets and maintains staff allocation database to ensure compliance with payroll. Enters payroll allocations into UChicago Workday HRIS System.
- Works with other administrators to manage financial and administrative aspects of sponsored project proposal preparation, submission, and post-award grant administration.
- Advises and assists in most relations and communications with funding agencies, subcontractors, and others.
- May work with other administrators on the procurement process including purchasing, internal requisitioning, and personal and travel reimbursements.
- Proposes solutions to discovered problems and resolves issue according to proper policy and procedure.
- Compares actual spending to original budget and identifies any variances.
- Serves as a primary account administrator for account owners.
- Develops a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies.
- Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
- Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
- Performs other related work as needed.
- Knowledge and skills developed through 2+ years of work experience in a related field of sponsored research and compliance administration.
- Submitting grant proposals to a variety of sponsors including federal agencies, private foundations, and state/local governments.
- Budget planning and forecasting, ledgers, invoices, and fiscal reporting.
- Background working in a higher education or non-profit environment.
- Managing post-award activities, especially projects that are funded by multiple sponsors.
- Certified Research Administrator (CRA) certification.
- Financial and accounting systems such as Workday or Oracle/Peoplesoft.
- Proficient with Microsoft Word and Excel, advanced Excel skills.
- Deal effectively with a diverse workforce in a complex research environment.
- Exceptional analytical skills with high attention on technical and non-technical details.
- Exceptional oral and written communication skills and comfortable with a consultative approach to interacting with employees.
- Excellent organizational skills, with previous project management experience.
- Resourceful problem-solver and critical thinker; proactive in leveraging opportunities and anticipating and averting problems.
- Handle all employment information and issues with absolute discretion - confidentiality is essential.
- Resume/CV (required)
- Cover Letter (required)
- References Contact Information (3) (required)
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Post-Award Administrator - Chicago, United States - University of Chicago
Description
Department
About the Department
Job Summary
Responsibilities
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field. ---
Work Experience:
---
Certifications:
---
Preferred Qualifications
Experience:
Certifications:
Technical Skills or Knowledge:
Preferred Competencies
Application Documents
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.