Jobs
>
San Diego

    Legal Secretary Assistant - San Diego, United States - Garcia Hong Law APC

    Garcia Hong Law APC
    Garcia Hong Law APC San Diego, United States

    3 weeks ago

    Default job background
    Legal
    Description

    Location: San Diego, California (Scripps Ranch)

    Company: Garcia Hong Law

    Overview:

    Garcia Hong Law, a reputable law firm based in San Diego, is seeking a highly organized and proactive individual to join our team as a Legal Assistant/Secretary. The ideal candidate will have experience in legal or litigation settings, possess exceptional communication skills, and exhibit proficiency in administrative tasks and software tools such as Microsoft Word, Adobe Acrobat, Outlook, and Dropbox. This role will involve providing comprehensive support to a team of six attorneys, including managing client interactions and maintaining efficient office operations.

    Responsibilities:

    Administrative Support:

    • Assist attorneys with document drafting, formatting, and proofreading using Microsoft Word and Adobe Acrobat.
    • Handle incoming calls, emails, and correspondence, directing them to the appropriate parties.
    • Maintain organized filing systems both physically and digitally.
    • Prepare and distribute legal documents, memos, and correspondence.

    Client/Customer Interface:

    • Serve as the primary point of contact for client inquiries and requests.
    • Coordinate meetings, conferences, and appointments with clients and other parties.
    • Ensure exceptional client service by responding promptly and professionally to inquiries and concerns.
    • Maintain confidentiality and discretion when handling sensitive client information.

    Software Proficiency:

    • Utilize Microsoft Outlook.
    • Manage document storage and sharing using Dropbox.
    • Familiarity with legal-specific software or case management systems, CLIO, is a plus but not required.

    Team Collaboration:

    • Collaborate with other members of the legal team to support case preparation, research, and filing deadlines.
    • Assist with the preparation of court filings, subpoenas, and discovery requests.
    • Facilitate communication and coordination among team members to ensure smooth workflow and efficient case management.

    Qualifications:

    • Previous experience as a legal assistant, secretary, or administrative assistant in a legal or litigation environment is preferred, but not required.
    • Proficiency in Microsoft Word, Adobe Acrobat, Outlook, and Dropbox is required.
    • Excellent written and verbal communication skills.
    • Strong organizational and time management abilities.
    • Attention to detail and accuracy in all tasks.
    • Ability to multitask and prioritize workload effectively.
    • College degree preferred.

    We offer a competitive hourly rate of $21-30 (depending on experience and fit), medical, vision, and dental benefits, 401k plan and employee match, and reimbursement for continued education or professional organizations.

    Join our team at Garcia Hong Law and become an integral part of a dynamic legal practice committed to providing exceptional service to our clients. If you meet the qualifications and are eager to contribute your skills in a fast-paced environment, we encourage you to apply at Please submit a resume, a cover letter, and two references.

  • Sessions, Israel & Shartle, LLC

    Litigation Assistant/Secretary

    3 weeks ago

    Sessions, Israel & Shartle, LLC San Diego, CA, United States

    Sessions, Israel & Shartle, LLC is a national law firm with 11 offices and attorneys licensed in 15 additional jurisdictions. Although the Firm's practice is broad, we focus primarily on Consumer Defense; Compliance & Regulatory; Employment Law; Securities Litigation; Bankruptcy ...

  • Careerbuilder-US

    Practice Assistant/Legal Secretary

    2 weeks ago

    Careerbuilder-US San Diego, CA, United States

    Apply your exceptional communication skills to facilitate a comprehensive information flow within your team, with other internal colleagues, and with external sources, · Become a go-to expert in electronic filing systems and a go-to contact for California based filings firm-wide ...

  • AMS Staffing Inc.

    Legal Secretary/Legal Administrative Assistant

    1 week ago

    AMS Staffing Inc. San Diego, United States

    Please send resume in Word format if you are interested in this Legal Secretary / Legal Administrative Assistant opening with our Legal client in San Diego, CA. · The position reports to the Office Administrator. · Salary is $60-90K/year + OT + Awesome Benefits · You will be pri ...

  • AMS Staffing, Inc.

    Legal Secretary/Legal Administrative Assistant

    1 week ago

    AMS Staffing, Inc. San Diego, United States

    Job Description · Job DescriptionPlease send resume in Word format if you are interested in this Legal Secretary / Legal Administrative Assistant opening with our Legal client in San Diego, CA. · The position reports to the Office Administrator. · Salary is $60-90K/year + OT + Aw ...

  • Pacifica Companies

    Executive Secretary

    3 weeks ago

    Pacifica Companies San Diego, United States

    As the Secretary to the Chairman, you will play a pivotal role in providing comprehensive administrative support to our Chairman. Your exceptional organizational skills, attention to detail, and ability to handle confidential information with discretion will contribute to the smo ...

  • Sharp Healthcare

    Administrative Secretary-clinical Trials

    3 weeks ago

    Sharp Healthcare San Diego, United States

    [H.S. Diploma or Equivalent; AHA Basic Life Support for Healthcare Professional (AHA BLS Healthcare) - American Heart Association · **Hours** · **Shift Start Time**: · 8 AM · **Shift End Time**: · 5 PM · **Additional Shift Information**: · **Weekend Requirements**: · No Weekends ...

  • Atkinson Andelson Loya Ruud & Romo

    Legal Secretary

    1 week ago

    Atkinson Andelson Loya Ruud & Romo San Diego, United States

    The essential duties are: · - Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements · - Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are f ...

  • Direct Counsel

    Labor and Employment Paralegal

    3 weeks ago

    Direct Counsel San Diego, United States

    Assist attorneys in all phases of litigation, including case investigation, discovery, and trial preparation. · - Conduct legal research on labor and employment issues using various resources, including Westlaw and LexisNexis. · - Draft and review legal documents, including plead ...

  • SAS tech

    Legal Secretary

    2 weeks ago

    SAS tech San Diego, United States

    **In this position, you will seek to** · - Become a go-to expert in electronic filing systems and a go-to contact for California based filings firm-wide, · - Ensure accurate records and prompt submittal of billable time for yourself and attorneys within your team, · - Strengthen ...

  • Forever Builders

    Appointment Coordinator/receptionist

    3 weeks ago

    Forever Builders San Diego, United States

    **Responsibilities include but aren't limited to**: · - Serve as the point person for all potential clients/leads. · - Follow up with potential clients/leads. · - Follow up with each project manager regarding their meetings/leads. · - Schedule meetings, appointments, services, et ...

  • Valkyrie Enterprises

    Logistician Iii

    2 weeks ago

    Valkyrie Enterprises San Diego, United States

    **Logistician III** · **_Contingent upon Contract Award _** · **Purpose**: · - Valkyrie Enterprises has need for a **Logistician III **who will be key in providing technical support to NAVWAR. · - **Located in San Diego, CA** · - Develops Logisticians integrate the spectrum of th ...

  • Sheppard Mullin Richter & Hampton LLP

    Litigation Secretary/practice Specialist I

    2 weeks ago

    Sheppard Mullin Richter & Hampton LLP San Diego, United States

    **Sheppard, Mullin, Richter & Hampton LLP, a global Am Law 50 firm, has an immediate opening for a Litigation Practice Specialist I based in our Del Mar office.** · *** · Sheppard Mullin is hiring an experienced, well-organized Litigation Practice Specialist to support litigation ...

  • Sharp Healthcare

    Healthcare Partner- Obgyn Acute-sharp Mary Birch

    3 weeks ago

    Sharp Healthcare San Diego, United States

    [H.S. Diploma or Equivalent; AHA Basic Life Support for Healthcare Professional (AHA BLS Healthcare) - American Heart Association · **Hours**: · **Shift Start Time**: · 7 PM · **Shift End Time**: · 7:30 AM · **AWS Hours Requirement**: · 12/ Hour Shift · **Additional Shift Informa ...

  • Winet Patrick Gayer Creighton & Hanes

    Administrative Assistant

    1 week ago

    Winet Patrick Gayer Creighton & Hanes San Diego, United States

    Busy civil litigation firm seeks a highly motivated individual who is willing to take on a number of administrative tasks to ensure the smooth operation of a customer service centered office. · **Duties**: · - Answering phone calls and taking messages with excellent phone etiquet ...

  • CHRIST THE CORNERSTONE LUTHERAN CHURCH

    Office Assistant

    3 weeks ago

    CHRIST THE CORNERSTONE LUTHERAN CHURCH San Diego, United States

    Job Overview: · We are seeking a dedicated and detail-oriented Office Assistant to support the administrative functions of our school. This role is essential for ensuring the smooth operation of daily tasks, weekly responsibilities, and monthly duties to maintain and organized an ...

  • Family Health Centers of San Diego

    Executive Assistant

    2 weeks ago

    Family Health Centers of San Diego San Diego, United States

    **Impact Lives, Impact Community** · Family Health Centers of San Diego (FHCSD) is passionate about providing exceptional health care to all, especially underserved communities with limited health care options. Founded by a Latina grandmother/community advocate over 50 years ago ...

  • Marine Corps Community Services

    Child and Youth Program Assistant

    2 weeks ago

    Marine Corps Community Services San Diego, United States

    Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team-oriented environment ...

  • Sharp Healthcare

    Public Resource Specialist-pas Self Pay Rev Cycle

    1 week ago

    Sharp Healthcare San Diego, United States

    [H.S. Diploma or Equivalent; Driver's License - CA Department of Motor Vehicles · **Hours**: · **Shift Start Time**: · 8 AM · **Shift End Time**: · 4:30 AM · **AWS Hours Requirement**: · 8/40 - 8 Hour Shift · **Additional Shift Information**: · **Weekend Requirements**: · As Need ...

  • National Foundation for Autism Research

    Office Assistant

    2 weeks ago

    National Foundation for Autism Research San Diego, United States

    ** hours per week** · **PURPOSE**: Responsible for maintaining excellent customer service. Greet visitors and address inquiries on the phone. Assist the administrative team with a variety of tasks. Project a positive company image, interact professionally with customers, vendors, ...

  • Port of San Diego

    Paralegal

    1 week ago

    Port of San Diego San Diego, United States

    **Description**: · GENERAL PURPOSE · Under general supervision of the General Counsel or other office attorney, or Manager, Office of General Counsel Administration, performs paralegal duties and responsibilities referencing diverse legal claims and litigation matters; conducts l ...