Office Assistant - San Diego, United States - National Foundation for Autism Research

Description

hours per week

PURPOSE:
Responsible for maintaining excellent customer service. Greet visitors and address inquiries on the phone. Assist the administrative team with a variety of tasks.

Project a positive company image, interact professionally with customers, vendors, program participants, all levels of company management and maintain confidentiality at all times.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Responsible for maintaining excellent customer service to participants, supporters, callers, visitors, coworkers, volunteers and interns.
• Responsible for keeping the office clean, professional and clear of clutter.
• Responsible for maintaining a clean office space, sanitizing main touch points and managing sanitizing stations.
• Manage inventory of office supplies
• Generate donor acknowledgement/thank you letters and receipts
• Responsible for packing marketing materials for parents support groups, resource fairs and workshops and refilling brochures when they run out.
• Assist other administrative staff with overflow work, including word processing, data entry and internet research tasks.
• Entering data into Excel spreadsheets and Salesforce, etc.

OTHER DUTIES AND RESPONSIBILITES:

• Order and manage office supplies
• Prepare office for meetings
• Assist with special events and workshops
• Run miscellaneous errands, when needed
• Assist with marketing material, creating flyers
• Flexible, positive and team player attitude

JOB-RELATED QUALIFICATION STANDARDS:

• Willingness to learn new computer programs as needed
• Knowledge of secretarial skills and use of common office equipment
• Knowledge of administrative and clerical procedures
• Knowledge of customer service principles and practices
• Knowledge of Adobe Illustrator (a plus)
• Knowledge of Adobe Illustrator, Canva or PicMonkey a plus

EDUCATION:
High school diploma or equivalent.


WORK EXPERIENCE:
Some work experience required.


LICENSES OR CERTIFICATES:
Must possess or be able to obtain a valid California driver's license


LANGUAGE SKILLS:

• Must possess excellent written, verbal and interpersonal communication skills and the ability to create, proofread and edit correspondence and written materials.
• Must be able to project a positive company image, interact professionally with participants, supporters, customers, vendors, all levels of company management and maintain confidentiality at all times.

MENTAL DEMANDS:
Must possess excellent organizational skills, including the ability to handle multiple duties and priorities simultaneously in a fast-paced environment.

Strong analytical skills, follow-through skills, attention to details and ability to produce work with a high degree of accuracy required.

PHYSICAL DEMANDS:

_The physical demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions. _

• Communicate in person and by telephone
• Utilize various office machines and photo/ copy machine
• Must be able to travel off site to assist with errands.
• Climb one flight of stairs
• May be required to lift and move objects 1040 lbs.

DISCLAIMER:
The information presented indicates the general nature and level of work expected of employees in this classification.

It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

Job Type:
Part-time


Pay:
$ $19.00 per hour


Expected hours:
per week


Schedule:

• 4 hour shift
• Monday to Friday

Experience:

• Customer service: 1 year (preferred)

Work Location:
In person