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    Building Service Coordinator - Rochester, United States - St. John's Senior Servi

    St. John's Senior Servi
    St. John's Senior Servi Rochester, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    St. John's is leading and inspiring a shift in society's views of elderhood. Join our family of dedicated, talented employees who are at the forefront of innovative senior services delivery in this community. St. John's embraces living every day by fostering a culture that is friendly, respectful, responsive, compassionate, innovative, and fun for both employees and the elders and residents that call St. John's home.

    If this description speaks to you, continue reading about the opportunity of Building Service Coordinator. This is a full-time 40 hours per week position at St. John's Meadows.

    Position Summary: The Building Service Coordinator provides business, administrative and clerical services to the Building Services Department. Responsibilities include:

    • Assist with the day-to-day activities of Building Services. This includes receiving requests and scheduling work orders; assigning work orders to staff; tracking the status of work orders; creating reports as needed.
    • Assist in developing preventative maintenance programs; coordinate the scheduling of preventative maintenance with staff and various vendors.
    • Assist in coordinating and scheduling outside contractor projects.
    • Assist in managing inventory including placing orders for parts, appliances and other equipment; confirming deliveries; tracking backorders.
    • Assist in maintaining accurate maintenance records for routine maintenance, upgrades and refurbishments.
    • Assist with ordering office supplies, uniforms and department related purchases.
    • Manage the administrative support and duties of the Grounds Department. This includes, answering resident calls, establish work orders, assigning work orders and scheduling grounds service work.
    • Process Grounds Department purchase orders and invoices.
    • Maintain department contracts, monitor expiration dates, SJH Contractor Guidelines and Certificate of Insurance (COI). Copies of all contract documents to Administration.
    • Ordering office supplies, uniforms and department related purchases.
    • Data entry of monthly expenditures, maintain departmental budget spreadsheet and month end budget balancing.
    • Assist with the preparation of the annual department budget by providing reports, data and any other information necessary.

    Qualifications:

    • High School Diploma or GED.
    • Three years of experience in an office setting, supporting multiple employee departments.
    • Excellent verbal and written communication skills.
    • Proficient in Microsoft Office, Outlook and Internet Explorer.
    • Experience with basic accounting.
    • Knowledge of principles and processes for providing customer and personal services.
    • Willingness to embrace and exemplify St. John's Brand Characteristics.
    • Demonstrated proficiency in providing excellent customer service.

    Physical Requirements:

    • Standard requirements involved in an office setting.

    Check out what we have to offer YOU at

    • Health, dental, vision insurance (30 hours+)
    • Employer sponsored life insurance & telemedicine (30 hours+)
    • Weekly paychecks
    • Competitive pay
    • Ability to pay your bills before pay day through PayActiv:
    • Free parking
    • 24/7 fitness center
    • Generous paid time off and holidays
    • On-site child care
    • Employee Assistance Plan
    • Cell phone discounts
    • Recognition activities and events

    St. John's is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other status protected by laws and regulations.

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