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Virginia Beach

    Sr. Administrative Specialist - Virginia Beach, United States - Quantech Services

    Quantech Services
    Quantech Services Virginia Beach, United States

    2 weeks ago

    Default job background
    Description

    Job Title

    Sr. Administrative Specialist

    Functional Title

    Executive Administrator

    Location

    VA US (Primary)

    Education

    Some College Coursework Completed

    Job Type

    Full-time

    Job Description

    WE HIRE MILITARY

    Administrative Assistant

    Provide administrative support for OUSD(A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations; awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly, maintain portal sites, documents, links, libraries, announcements, lists and contacts.

    Manage Directors Calendar, Provide travel reservation using DTS, Manage Action Items, Suspenses and inquires using the CATMS system. Ensure security and country clearances are complete and distributed to appropriate offices, greet visitors.

    Job Requirements

    Clearance: Active Top Secret

    Minimum of has at least five (5) of experience to include personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with the Department of Defense.

    • Experience within DoD and other federal agencies
    • Demonstrated success managing several direct reports and multiple functional areas across multiple locations
    • Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint
    • Experience with DTS (Defense Travel System) and CATMS (other Task Management System experience may be considered)
    • Must have excellent analytical and problem-solving skills
    • Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods
    • Must have strong active listening skills to assess customer needs and satisfaction
    • Must have experience in managing customer expectations and working directly with customers
    • Must have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence
    • Must have the ability to multi-task across multiple projects
    • Requires a Bachelor's degree from an accredited college/university
    Please see standard Work, Physical and Mental Requirements for all Quantech roles.

    Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.

    Physical Demands This is largely a sedentary role mostly sitting; however, some filing may be required . This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.

    Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.

    Security clearance required

    TOPSEC

    Travel

    0 - 10%
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