Payroll Supervisor - Los Angeles, United States - Los Angeles LGBT Center

Description

Job Description

Position: Payroll Supervisor

Department: Finance

Reports to: Senior Accounting Manager

Compensation: $69,062-$72,898 Annually

Status: 100%, Full-Time, Exempt, Confidential

Probation: 180 days

Benefits: Medical, Dental, Vision; also including Life Insurance, Long-Term Disability, Employee Assistance Program, and a 403(b) Retirement Plan

Center's Mission:

Building a world where LGBT people thrive as healthy, equal, and complete members of society.

DEPARTMENT SUMMARY: The Finance Department is responsible for all financial and accounting matters of the Centers' ten locations throughout the Los Angeles area. There are a wide variety of areas within the Finance department, including treasury, accounting, government grants, tax, contracts, Payroll and risk management. The Finance Department is a team of hardworking individuals who are committed to provide timely financial reporting, so that the Center can continue to provide much needed services to the community.

JOB SUMMARY: The Payroll Supervisor at the Los Angeles LGBT Center plays a pivotal role in ensuring accurate and timely processing of payroll activities for the organization. Reporting to the Senior Accounting Manager, the Payroll Supervisor oversees the accurate and timely payroll processing for our workforce, compliance with federal and state regulations, and adherence to organizational policies and procedures. The Payroll Supervisor maintains the integrity of payroll data, resolves payroll-related issues, and implements process improvements to enhance efficiency and accuracy. Additionally, the Payroll Supervisor collaborates with cross-functional teams, provides expertise on payroll matters, and ensures high customer service for employees regarding payroll inquiries and concerns. This position requires high attention to detail, strong analytical skills, and a commitment to upholding the Center's values.

ESSENTIAL FUNCTIONS:

• Manage the end-to-end payroll process, including data entry, verification, processing, and distribution of payroll for all employees.

• Ensure compliance with all applicable federal, state, and local payroll regulations, including tax withholding, wage garnishments, and employment laws.

• Coordinate with HR and Finance teams to ensure accurate employee data and resolve any discrepancies or issues related to payroll processing.

• Stay up-to-date on federal, state, and local payroll tax laws and regulations and ensure compliance with all relevant requirements.

• Prepare and submit payroll tax filings, including quarterly and annual reports, ensuring timely and accurate compliance with tax obligations. Respond to inquiries from tax authorities as needed.

• Collaborate with external vendors, such as payroll service providers and benefit administrators, to ensure seamless integration and accurate processing of payroll-related transactions.

• Prepare and distribute payroll reports, summaries, and analyses to management and other stakeholders as needed.

• Contribute to the development and maintenance of payroll policies, procedures, and documentation to ensure consistency and compliance with internal controls and audit requirements.

• Assist in the implementation of payroll system upgrades, enhancements, and process improvements to streamline operations and enhance efficiency.

• Manage the internal and external payroll audits by providing related documentation and supporting information as needed.

• Utilize payroll software systems effectively to streamline processes and maximize efficiency.

• Identify opportunities to enhance payroll systems and procedures to improve accuracy, efficiency, and user experience.

• Manage and deliver training and support to staff on payroll-related policies, procedures, and systems.

• Serve as the primary subject matter expert on payroll matters, offering guidance and assistance to colleagues as needed.

• Delegate payroll related projects to the Payroll Specialist.

• Other duties as assigned.

JOB QUALIFICATIONS AND EXPERIENCE

• Knowledge of or experience working with the LGBTQ community and familiarity with issues of particular relevance to LGBTQ people.

• A passion for the Center's work and its mission to make the world a better place for LGBTQ people.

• Minimum of 4 years of progressive experience in payroll processing and team management, preferably in a nonprofit or healthcare environment.

• Strong background managing ADP Payroll and reporting systems.

• Minimum education of a high school diploma or GED. A bachelor's degree in accounting or related fields is a plus.

• Certified Payroll Professional (CPP) designation or equivalent certification a plus.

• Working knowledge of payroll laws, regulations, and best practices, particularly in the state of California.

• Proficiency in payroll software systems (e.g., ADP, Paychex) and advanced proficiency in Microsoft Excel.

• Excellent analytical skills and attention to detail, with the ability to review and reconcile complex payroll data accurately.

• Strong interpersonal and communication skills, with the ability to interact effectively with employees at all levels of the organization.

• Ability to prioritize tasks, manage multiple deadlines, and work effectively under pressure in a fast-paced environment.

• Commitment to maintaining confidentiality and integrity in handling sensitive payroll information.

• Strong analytical skills with the ability to analyze data, identify trends, and resolve discrepancies.

• Excellent communication skills, both verbal and written, with a customer service-oriented approach.

• Ability to successfully navigate and influence within a complex union environment.

• Excellent organizational skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.

• Commitment to the mission and values of the Los Angeles LGBT Center and a passion for advancing LGBTQ+ rights and social justice.

• Bilingual skills, a plus (English/Spanish fluency preferred).

• Demonstrated ability to work effectively with people of diverse races, ethnicities, nationalities, sexual orientations, gender identities, gender expression, socio-economic backgrounds, religions, ages, English-speaking abilities, immigration status, and physical abilities in a multicultural environment.

The Los Angeles LGBT Center is an Equal Opportunity Employer and is committed to fostering diversity within its staff. Applications are encouraged from all persons regardless of their race, color, ancestry, national origin, sexual orientation, gender identity and expression, sex, pregnancy, childbirth and related medical conditions, religion, disability, age, military or veteran status, including status as a victim of domestic violence, assault or stalking, genetic information (including family medical history), political affiliation or activities, medical or health conditions, and marital status.

The Center has implemented a policy requiring all staff to be up-to-date with COVID-19 vaccinations as a condition of employment, subject to applicable federal, state and local laws. For more information, please contact