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Santa Ana

    Payroll Supervisor - Santa Ana, United States - Staffing Solutions

    Staffing Solutions
    Staffing Solutions Santa Ana, United States

    3 weeks ago

    Default job background
    Full time
    Description
    We are in immediate need for a payroll supervisor. Located in the city of Vernon, CA. Full Time, In-Office.
    DIRECT HIRE
    Starting pay is $85,000.

    Benefits:
    • Medical, dental and vision coverage offered
    • 401(k) With Employer Contribution
    • Paid holidays
    • Paid vacation and sick time
    • Company sponsored life insurance
    • Company sponsored short and long-term disability
    Job Purpose:With the guidance of the Payroll Manager, provide support nationwide to managers and employees regarding union issues, payroll issues, and other payroll requirements. Oversee and supervise the organization's payroll functions, ensuring that pay is processed on time, accurately, and in compliance with government regulations.

    Duties and Responsibilities:
    • Oversees the day-to-day operations of the Payroll Department. Runs the processing of multiple payrolls. Monitors compliance with approved policies and procedures.
    • Implements processes that ensure all legally required federal, state and local taxes, Social Security contributions, and other deductions such as contributions to benefit programs are withheld from individual paychecks.
    • Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
    • Ensures accurate accounting and reporting on all payroll related feeds to auditors. Performs and oversees accurate, correct, and timely payroll reconciliations and audits, and troubleshoots any issues that arise.
    • Reconciles and completes quarterly and annual federal and state tax reporting, including Forms W-2 and correction reports as required. Stays current, complies with and provides interpretations on various rules, regulations, laws, contracts and policies. May work with government agencies, benefit providers, auditors and/or other staff to resolve problems and provide requested information.
    • Processes payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
    • Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
    • Maintains or oversees the maintenance of employee records.
    • Supervises a work group of payroll staff. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary. Adjusts workloads as necessary.
    • Provides constructive and timely performance evaluations.
    • Handles discipline and termination of employees in accordance with company policy.
    • Identifies and recommends updates to payroll software, systems, and procedures.
    • Performs other duties as assigned.
    Qualifications (KSA, professional certifications, education, experience, travel requirements):
    • Bachelor's degree in human resource management or a related field, and at least four years of related human resources, benefits and/or employee benefits administration experience.
    • Four years of experience in payroll processing required with two years in a supervisory or management role preferred.
    • Knowledge of Payroll laws, codes, rules, and regulations. Principles and techniques involved in payroll preparation, monitoring and control.
    • Knowledge of policies, practices and procedures involved in the preparation, maintenance, verification, record-keeping, filing, and processing of payroll records.
    • Knowledge of applicable laws, codes, rules and regulations related to assigned activities.
    • Knowledge of tax withholding, voluntary deductions, garnishments and fringe benefits.
    • Computer proficiency with Microsoft Office (Outlook, Excel, Word and PowerPoint.)
    • Experience with HRIS, payroll and benefits databases.
    • Proven ability to work effectively in a team environment.
    • Ability to maintain a high level of confidentiality.
    • Must be proficient in Paylocity or a related payroll system.
    • Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
    • Ability to understand and communicate benefits contract language.
    • Experience working in a union environment is strongly preferred.
    • Excellent communication and organization skills.
    • Less than 20% travel requirement
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