- Provides timely communication, feedback and follow-up to staff, leadership, clients, visitors, and volunteers.
- Manages and distributes incoming calls, mail, email, and faxes.
- Work with Corps officers / other staff to create, prepare, and send any mailings and thank you letters for donations, including those over $750.00, as needed.
- Maintains inventory of supplies, furnishings, equipment; ordering supplies as requested
- Ensure smooth communication with employees and timely resolution to their queries
- Assist with the recording of all donations (mail and other) as directed and prepare income sheet for bookkeeper
- Maintain spreadsheets (SHARE, SAL, corps members, donors, advisory board, youth)
- Assist Corps Officers with maintenance of schedule and Outlook calendars
- Maintain forms (social services, youth registration, Employment) as requested
- Assist Corps Officers/staff with letter writing. Dictation or otherwise
- Create or maintain Church related publications (worship bulletins, flyers)
- Provide input to building upkeep and maintenance needs - report all problems, schedule outside vendors as needed
- Attend meetings, including advisory board, recording notes and preparing minutes as requested
- Volunteer coordination, Register to Ring, Volunteer databases.
- Perform other duties as assigned
- High school graduate or equivalent (GED) required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
- Two years of office or administrative experience (preferred)
- Maintain strict confidentiality
- Excellent typing skills
- Proficient in Microsoft Office 365
- Working knowledge of TEAMS and SharePoint
- Willingness to learn new software as needed
- Complete Safe From Harm training, and keep current as needed
- Must have a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR)
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Administrative Assistant - Midland, MI, United States - The Salvation Army USA Central Territory
Description
Position Summary: The Administrative Assistant provides general office and project related support including assisting visitors, volunteers and staff, answering telephones, and general administration duties. This is an on-site position.
Essential Responsibilities:
Qualifications:
Education/Experience:
Skills, Knowledge & Abilities:
Computer Skills:
Certificates and Licenses:
