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    Administrative Assistant III - Los Angeles, United States - Randstad USA

    Randstad USA
    Randstad USA Los Angeles, United States

    3 weeks ago

    Randstad USA background
    TEMPORARY, Full time
    Description
    The level III Administrative Assistant demonstrates thorough knowledge in the assigned area and works under direction only as needed. The Assistant provides administrative support to senior managers and may also provide administrative support to a broader department or team. Additionally, the Assistant independently manages a range of tasks and acts as first point of contact for internal and external queries. Must be able to work ONSITE 100% at the clients LA office. Qualifications:
    • Requires 5+ years of experience as an administrative assistant.
    • Demonstrates in-depth knowledge of Microsoft Office and other relevant software and applies it to work assignments, especially Outlook, Word, Excel and PowerPoint.
    • Demonstrates initiative by identifying issues and recommending solutions.
    • Demonstrates effective written and oral communication skills with a diverse group of associates and senior business leaders.
    • Demonstrates sound judgment in resolving matters of high complexity.
    • Demonstrates ability to prioritize assigned work and complete in a timely manner.
    • Demonstrates effective and professional service orientation and builds rapport with internal and external contacts.
    • Consistently demonstrates the ability to evaluate and appropriately address privacy and confidentiality concerns when dealing with others.
    • Demonstrates in-depth knowledge of department's function and applies it to work assignments.

      salary: $ $41.38 per hour
      shift: First
      work hours: 8 AM - 5 PM
      education: Bachelors

      Responsibilities
      • Provides administrative support.
      • Extensively manages calendars. Plans, negotiates and schedules meetings to accommodate manager and others. Uses discretion and judgment to determine the priority of meetings.
      • Reschedules existing meetings if needed to accommodate meetings with more urgency. Keeps managers informed of upcoming appointments and deadlines.
      • Coordinates meetings with internal associates and external contacts. Schedules meeting rooms, visitor passes and equipment as required. Meets, greets and escorts visitors, meeting attendees and candidates. Drafts, collects and distributes supporting documentation. May compile minutes and distribute follow up materials as required.
      • Manages complex travel arrangements. Reserves transport and accommodations taking into consideration manager preferences, cost and timing implications. Ensures that managers have necessary paperwork for travel (tickets, confirmation numbers, visas, itineraries).
      • Completes business expense claims promptly and follows up on reimbursements if necessary.
      • Produces general correspondence, reports and presentations. May create documents transcribing from voicemail, recordings or in-person meetings. Develops appropriate formats and checks for grammar, punctuation and spelling.
      • Manages incoming and outgoing mail and correspondence (post, email, etc.); handles routine issues directly and prioritizes remainder.
      • Order Supplies
      • Basic Analysis and Auditing

        Skills
      • Administrative Duties
      • Verbal Communication
      • Written Communication
      • Professional Attitude
      • Multi-tasking
      • Answering Phones
      • Calendar Management
        Qualifications
      • Years of experience: 5 years
      • Experience level: Experienced
        Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

        Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

        At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

        Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

        Applications accepted on ongoing basis until filled.

        Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

        We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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