Jobs
>
Los Angeles

    Administrative Assistant III - CA-Los Angeles, United States - GRIFOLS, S.A.

    GRIFOLS, S.A.
    GRIFOLS, S.A. CA-Los Angeles, United States

    2 weeks ago

    Default job background
    Description


    Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.



    POSITION SUMMARY

    The Administrative Assistant 3 provides general administration, organizational support and customer service to the department, managers of the department, and/or the director.

    ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned.

    1. Provides administrative and clerical support to relieve department manager or staff of administrative details.
    2. Responsible for general organization of the department, including setting up and maintaining files, handling of mail, and distribution of information.
    3. Process a considerable amount of confidential and sensitive information in support of administrative activities.
    4. Compile and summarize data and assist in preparing regular and special reports requiring analysis and evaluation of data.
    5. Type letters, reports and records ensuring grammatical accuracy, conformance with established procedures and factual correctness.
    6. Maintain department and/or management's calendars.
    7. Schedule meetings as requested, setup and reserve conference room as necessary.
    8. Prepare necessary documents for use in meetings; may attend meetings to take minutes or provide information as requested.
    9. Prepare materials and make arrangements for conferences and travel.
    10. Provide assistance with department phone and take messages as needed.
    11. Maintain inventory of office supplies.
    12. Coordinate the on-boarding process for new employees in the department.
    13. Prepare expense reports.
    14. Strict adherence to procedures and practices according to FDA regulations.
    15. Strong emphasis on documentation according to FDA regulations.
    16. Adhere to departmental corporate safety policies.
    17. Trains entry level personnel.
    18. Performs more complex and advanced job tasks.

    REQUIRED EXPERIENCE/SKILLS & EDUCATIONAL QUALIFICATIONS

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

    1. Associate's degree required. Bachelor's degree is preferred. Emphasis in Business Administration, Communications or closely related discipline is preferred.
    2. Minimum of 4 years of related administrative experience is required.
    3. Equivalency: In lieu of an Associate's degree, candidate must have a High school diploma or GED, and a minimum of 6 years of related administrative experience.
    4. Requires an in depth understanding of office management and administrative support.
    5. Must have excellent customer service skills.
    6. Ability to work independently with minimum supervision.
    7. Strong organizational, analytical, and problem-solving skills with the ability to make structured decisions on a routine basis.
    8. Must be proactive, results oriented, and have strong attention to detail.
    9. Self-starter with strong work ethic and the ability to exercise good judgment.
    10. Ability to effectively prioritize and manage multiple tasks to meet targeted deadlines.
    11. Strong interpersonal skills with the ability to interact with personnel at all levels in a team environment.
    12. Excellent verbal and written communication skills in the English language.
    13. Computer literacy with proficiency in MS Office (Outlook, Word, Excel, PowerPoint).

    PHYSICAL REQUIREMENTS

    1. Ability to lift /move up to 25 pounds.
    2. Ability to stand for extended periods - up to four (4) hours at a time.
    3. Manual dexterity to perform all job functions.

    *This job description is accurate at the date of publication and may change over time. It is not intended as an exhaustive description of the job. Other duties may be assigned and qualifications required may change.

    The estimated pay scale for the Administrative Assistant 3 role based in Los Angeles, CA, is $26-$30 per hour. Additionally, the position is eligible to participate in up to X% of the company bonus pool. We offer a wide variety of benefits including, but not limited to: Medical, Dental, Vision, PTO, up to 5% 401(K) match and tuition reimbursement. Final compensation packages will ultimately depend on education, experience, skillset, knowledge, where the role is performed, internal equity and market data. We are committed to offering our employees opportunities for professional growth and career progression. Grifols is a global healthcare organization with employees in 30 countries focused on patient health and providing impactful results. Since our humble beginnings in 1909, Grifols has been a family company that prides itself on its family-like culture. Our company has more than tripled over the last 10 years, and you can grow with us

    Third Party Agency and Recruiter Notice:

    Agencies that present a candidate to Grifols must have an active, nonexpired, Grifols Agency Master Services Agreement with the Grifols Talent Acquisition Department. Additionally, agencies may only submit candidates to positions that they have been engaged to work on by a Grifols Recruiter. All resumes must be sent to a Grifols Recruiter under these terms or they will be considered a Grifols candidate.

    Grifols provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other characteristic or status protected by law. We will consider for employment all qualified Applicants, including those with arrests or conviction records, in a manner consistent with the requirements of applicable state and local laws, including the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

    Location: NORTH AMERICA : USA : CA-Los Angeles:USVALLEY - Valley - Valley Blvd - LA, CA

    Learn more about Grifols

  • UCLA Health

    Student Assistant Iii

    3 days ago

    UCLA Health Los Angeles, United States

    **Description** · The Semel Institute is a seeking a part time Student Assistant III to assistance with: · - Organization of office and laboratory supplies and equipment. · - Disposal of non-hazardous items. · - Corresponding and coordinating with the office of Environment, Healt ...

  • Aleut Federal, LLC

    Administrative Assistant Iii

    1 week ago

    Aleut Federal, LLC Los Angeles, United States

    **Administrative Assistant III** · **Job Summary**: · Provide clerical and administrative assistance to the project, and other duties as assigned. · **ESSENTIAL JOB FUNCTIONS** · - Provides a variety of administrative and clerical duties related to the operation of the office. · ...

  • UCLA Health

    Student Assistant Iii

    1 week ago

    UCLA Health Los Angeles, United States

    **Description** · The Semel Institute for Neuroscience and Human Behavior is seeking to hire a part-time Student Assistant to join the UCLA TIES for Families Program. UCLA TIES is an interdisciplinary program dedicated to optimizing the growth and development of foster and adopti ...

  • Capital Group Companies

    Administrative Assistant Iii

    1 week ago

    Capital Group Companies Los Angeles, United States

    "I can succeed as an Executive Assistant at Capital Group." · As one of our Executive Assistants, you will be a critical support partner for our NACG executive leadership team. You've built a career assisting others and know the level of attention this role demands. You've tested ...

  • Los Angeles County Department of Human Resources

    Staff Assistant Iii

    2 days ago

    Los Angeles County Department of Human Resources Los Angeles County, CA, United States

    **EXAM NUMBER** · ***Y0915C · **TYPE OF RECRUITMENT** · - Open Competitive Job Opportunity · **FILING DATE** · - May 22, 2024, at 8:00 A.M., (PT) · **NO WITHHOLDS OR OUT-OF-CLASS EXPERIENCE WILL NOT BE ACCEPTED FOR THIS EXAMINATION** · **ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEA ...

  • UCLA Health

    Medical Assistant Iii

    7 hours ago

    UCLA Health Los Angeles, United States

    **Description** · Venice Family Clinic is a leader in providing comprehensive, high-quality primary health care to people in need with compassion, dignity and respect. In November2021, Venice Family Clinic merged with South Bay Family Health Care, uniting more than a century of e ...

  • Grifols

    Administrative Assistant Iii

    1 day ago

    Grifols Los Angeles, United States

    Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the worl ...

  • UCLA Health

    Administrative Assistant Iii, Losangeles

    1 week ago

    UCLA Health Los Angeles, United States

    **Description** · Make a positive impact on one of the nation's top health systems. Help ensure the efficient delivery of award-winning patient care. Take your professional expertise to the next level. As the Scheduling Coordinator for Cross-Sectional and Vascular Interventional ...

  • Kaiser Permanente

    Executive Assistant Iii Executive

    7 hours ago

    Kaiser Permanente Los Angeles, United States

    **Job Summary**: · In addition to the responsibilities listed below, this position is also responsible for beginning to coordinate department workflow; providing standard and nonstandard administrative support to senior leadership; coordinating intricate executive calendars and t ...

  • Foothill Family

    Program Assistant Iii

    2 weeks ago

    Foothill Family El Monte, United States

    **SUMMARY** · The Program Assistant III compiles and runs reports, surveys, and other program documentation and acts as a back-up in the absence of the Office Manager. This position also provides general administrative, reception and clerical support including assistance with cli ...

  • City of Santa Monica

    Staff Assistant Iii

    2 weeks ago

    City of Santa Monica Santa Monica, United States

    **Job Summary**: · - Provides a wide variety of complex clerical support for an assigned division and/or department. Responds to public inquiries regarding division and/or department programs, services, policies and procedures. · The eligible list that is established from this re ...

  • UCLA Health

    Medical Assistant Iii

    2 weeks ago

    UCLA Health Palos Verdes Peninsula, United States

    **Description** · Serving at UCLA Health will give you the opportunity to use your specialized abilities to help improve the lives of our patients, their families, and your fellow UCLA Health team members. You'll provide critical support that makes healing happen. We'd love to ha ...

  • J. Paul Getty

    Metadata Assistant III

    3 hours ago

    J. Paul Getty Los Angeles, United States

    The Getty Research Institute's (GRI) Special Collections Department seeks a full-time Metadata Assistant III to assist in the creation, maintenance, and enhancement of descriptive and technical metadata. The Research Institute is in the process of re Metadata, Assistant, Data, Di ...

  • UC Irvine Campus

    Administrative Assistant Iii

    1 week ago

    UC Irvine Campus Orange, United States

    Updated: Apr 12, 2024 · Location: Orange-Campus · **Job Type**: · Department: Surgery · **Job Opening ID**:61039 · **Working Title**: Administrative Assistant III · **Department**: Surgery · **Bargaining Unit**: CX · **FLSA**: Non-Exempt · **Payroll Job Code**: 004722 · **Job Loc ...

  • The J. Paul Getty Trust

    Library Assistant III

    1 week ago

    The J. Paul Getty Trust Los Angeles, United States

    · Library Assistant III · Job Family · Library · Type · Regular Full-Time · Position Status · Getty Center · Workplace Type · Onsite · Salaried/Hourly · Hourly · Hiring Pay Scale · $ $28.77 Hourly · Salary · Commensurate with experience and internal equity · Program/Department · ...

  • J. Paul Getty Trust, The

    Library Assistant III

    3 days ago

    J. Paul Getty Trust, The Los Angeles, United States

    Diversity, Equity, Accessibility, and Inclusion at Getty · Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual un ...

  • J. Paul Getty Trust, The

    Library Assistant III

    1 week ago

    J. Paul Getty Trust, The Los Angeles, United States

    Diversity, Equity, Accessibility, and Inclusion at Getty: · Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual u ...

  • University of California

    Medical Assistant III

    2 weeks ago

    University of California Los Angeles, United States

    Venice Family Clinic is a leader in providing comprehensive, high-quality primary health care to people in need with compassion, dignity and respect. In November2021, Venice Family Clinic merged with South Bay Family Health Care, uniting more than a century of experience helping ...

  • UCLA Health

    Medical Assistant Iii

    2 days ago

    UCLA Health Santa Monica, United States

    **Description** · The Homeless Healthcare Collaborative are seeking a Medical Assistant to assist our clinical outreach. The role of the Homeless Healthcare Collaborative Medical Assistant will include providing care to people experiencing homelessness as part of a multidisiplina ...

  • The J. Paul Getty Trust

    Metadata Assistant III

    2 days ago

    The J. Paul Getty Trust Los Angeles, United States

    · Metadata Assistant III · Job Family · Library · Type · Regular Full-Time · Position Status · Getty Center · Workplace Type · Hybrid/Partially Remote · Salaried/Hourly · Hourly · Hiring Pay Scale · $ $28.77 Hourly · Salary · Commensurate with experience and internal equity · Pr ...