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    Executive Assistant to Communications Director - Dallas, United States - KAT & Company

    KAT & Company
    KAT & Company Dallas, United States

    3 weeks ago

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    Description

    Job Description

    Job Description

    KAT & Company ) is a positive-impact marketing agency with a home office in Bismarck, ND. We are hiring an Executive Assistant for our Dallas-based Communications Director.

    This is a full-time position for someone in the Dallas metro area. You may work remote but must be available for in-person meetings when needed.

    Responsibilities:

    • Calendar and Schedule Management: Manage and organize the executive's calendar proactively, scheduling meetings, appointments, and coordinating travel arrangements.
    • Executive Communications: Craft and refine a range of materials including emails, slide decks, meeting summaries and presentations, ensuring clarity, accuracy, and strategic alignment.
    • Meeting Management: Oversee meeting logistics, including agenda preparation, minute taking, and post-meeting recaps. Attend meetings on behalf of the executive (as needed), focusing on logistical support and executive representation.
    • Research and Data Analysis: Conduct thorough data gathering and research. Prepare executive summaries with supporting detail that clearly displays insights.
    • Data Management: Maintain databases, manage spreadsheets, and organize documents, with a focus on accuracy and accessibility.
    • Travel Management: Coordinate and manage travel plans, ensuring seamless itineraries for the executive.
    • Project Management: Oversee and ensure the completion of special projects, aligning with the executive's goals and deadlines.
    • Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive information.

    Qualifications:

    • 3+ years of experience in a related role.
    • Outstanding organizational skills
    • Ability to work independently, prioritize work assignments, and meet deadlines
    • Proficiency in Google Office Suite, presentation software (Google Slides, Canva), and HubSpot or comparable CRM software, meeting platforms, i.e., Zoom, Teams
    • Demonstrated capability in communication, document design, project prioritization, confidentiality, data management, and research proficiency
    • Exhibits superior written and verbal communication skills, capable of engaging effectively with both internal and external stakeholders.
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