- Handles the full range of event logistics including creation of floor plans, catering, rentals, dcor, communications and planning timelines.
- Acts as a liaison with other Salk departments in the execution of stewardship events including Communications, Development, Finance, Salk Events, Facilities, and Security.
- Coordinates planning meetings for assigned events, including scheduling meetings, reserving rooms, requesting refreshments, preparing agendas, and recording and distributing meeting minutes.
- Serves on the Engagement and Wellbeing initiative and takes on most event related coordination for the Stewardship team.
- Manages relationships with vendors related to events according to Salk Institute policies.
- Assists with External Relations events and other projects as needed.
- Performs other related duties as assigned by management.
- This job has no supervisory responsibilities.
- Bachelor's Degree (BA) from four-year college or university, and minimum 1-2 years of experience in special event coordination, with ability to prioritize daily operations and projects in order to meet rigid deadlines, ensure smooth workflow and handle multiple tasks simultaneously, often working under pressure and with frequent interruptions while exhibiting extreme attention to detail and always maintaining a high degree of accuracy.
- 3-5 years of experience in special event coordination.
- Prior experience in a larger non-profit organization, preferably working on fast-paced teams with demonstrated knowledge in the fundraising activities including prospect identification, qualification, cultivation, gift solicitation, stewardship and donor recognition.
- Prior experience in hosting events for high-net-worth individuals providing a high level of customer service.
- Integrity - Guides our moral compass and underpins our every action. We do what is right in all situations for no other reason than because it is right. We uphold honesty and ethical behavior and make good on our commitments. We understand that words and deeds matter and that integrity leads to trust.
- Community - Enables us to harness the power of our collective talents. We work together towards common goals. We recognize the importance of diversity where everyone's ideas, identities, backgrounds, and perspectives are valued and pave the paths that propel us forward. We understand our pioneering role in the broader scientific community and take pride in our efforts to have a positive impact on the world.
- Accountability - Keeps us focused, and keeps us honest. We are responsible not only for our own success, but the success of our teams and the entire Institute. We consider how the actions we take and the decisions we make in our own work may impact others.
- Respect - Creates the foundation of trust and brings out the best in us all. We value the experiences, identities, and feelings of those we work with, regardless of their position or their relationship to us. We provide feedback in a constructive manner, use appropriate language, and allow others to share their thoughts and ideas without fear of ridicule.
- Empowerment - Amplifies all voices and inspires the pursuit of greatness. We lift each other up, enabling us to grow continuously and live to our fullest potential. We support the expression of ideas, encourage self-advocacy, inspire confidence and recognize that an environment of mutual respect is critical to our collective success.
- Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
- Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
- Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
- Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
- Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
- Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
- Occasionally required to stand
- Occasionally required to walk
- Frequently required to sit
- Occasionally required to utilize hand and finger dexterity
- Occasionally required to climb, balance, bend, stoop, kneel or crawl
- Frequently required to talk or hear
- While performing the duties of this job, the noise level in the work environment is usually quiet
- Additional remarks regarding work environment: Occasional evening and weekend hours related to job responsibilities and ability to work a flexible schedule, as needed.
-
Events Coordinator
13 hours ago
EXP Journeys Solana Beach, United States**Anticipated Start**: June 2024 · - **Schedule**: Monday to Friday, very occasional weekend or holidays · - **Work Location**: This position is primarily remote but requires some days in the office for meetings, projects, and event preparation. · - **Travel**: Some travel will b ...
-
Events Coordinator
13 hours ago
Paradise Point Resort & Spa San Diego, United StatesProperty Description: · Paradise Point Resort and Spa is a picturesque, waterfront resort nestled on a private island in San Diego, California, offering a serene and idyllic work environment. As a job applicant, joining the team at Paradise Point Resort and Spa means being part o ...
-
Event Coordinator
2 weeks ago
Hilton La Jolla, United States OTHEREnjoy views of the pool, ocean, and the legendary Torrey Pines Golf Course from our coastal-inspired rooms and suites. · Whether you're hosting a small gathering or a grand wedding, our indoor and outdoor spaces offer over 60,000 sq. ft. of customizable venues to fit any event · ...
-
Event Coordinator
4 days ago
Hilton La Jolla, United StatesEnjoy views of the pool, ocean, and the legendary Torrey Pines Golf Course from our coastal\-inspired rooms and suites\. · Whether you're hosting a small gathering or a grand wedding, our indoor and outdoor spaces offer over 60,000 sq\. ft\. of customizable venues to fit any even ...
-
Event Coordinator
2 weeks ago
Hilton La Jolla Torrey Pines La Jolla, United States Full timeEnjoy views of the pool, ocean, and the legendary Torrey Pines Golf Course from our coastal-inspired rooms and suites.Whether you're hosting a small gathering or a grand wedding, our indoor and outdoor spaces offer over 60,000 sq. ft. of customizable venues to fit any event · As ...
-
Stewardship Events Coordinator
10 hours ago
Salk Institute La Jolla, United StatesJob Summary · Under the direction of the Senior Manager, Stewardship Events, the Stewardship Events Coordinator facilitates and/or assists with the logistical execution of Stewardship Events including but not limited to: Salk Science and Music, Symphony At Salk, Board of Trustee ...
-
Event Coordinator
1 day ago
San Diego State University Research Foundation San Diego, United StatesOverview: · The salary range for this position is $ $22.00 per hour depending upon qualifications and is non-negotiable. · The Division of University Relations and Development generates the external recognition, support and financial resources the university needs to carry out ...
-
Event Coordinator
1 day ago
Smart City San Diego, United States** Event Coordinator** · **Job Category****:** Customer Service & Contact Center Operations **Requisition Number****:** EVENT001133 Showing 1 location **Job Details** · **Description** · **Event Coordinator** · **Company Overview** · Smart City began more than 30 years ago a ...
-
Event Coordinator
1 day ago
Salvationarmytucson San Diego, United States** Event Coordinator (TEMP) - CAS/San Diego Kroc Center** · **Job Category****:** Community Relations & Development **Requisition Number****:** Showing 1 location **Job Details** · **Description** · Mission Statement: · The Salvation Army, an international movement, is an eva ...
-
Event Coordinator
5 days ago
Smart City Networks San Diego, United StatesJob description · Company Overview · Smart City began more than 30 years ago and has evolved into the nation's leading telecommunication provider for convention centers and meeting facilities. We manage the technology services for more than 3,000 events annually, including virt ...
-
Event Coordinator
10 hours ago
Nth Generation San Diego, United StatesAre you looking to do Event Coordination with a cutting-edge IT Services & Solution Provider? Do you want to join a locally and nationally award-winning company? Nth Generation has consecutively placed within the Best Places to Work in San Diego and has also been recognized natio ...
-
Event Coordinator
2 days ago
Nth Generation San Diego, United StatesJob Description · Job DescriptionAre you looking to do Event Coordination with a cutting-edge IT Services & Solution Provider? Do you want to join a locally and nationally award-winning company? Nth Generation has consecutively placed within the Best Places to Work in San Diego a ...
-
Event Coordinator at
4 days ago
619 Spirits North Park San Diego, United StatesJob Description · Job Description619 Spirits North Park in San Diego, CA is looking for one event coordinator to join our 21 person strong team. We are located on 3015 Lincoln Ave. Our ideal candidate is a self-starter, motivated, and engaged. · Responsibilities · Planning event ...
-
Events Coordinator
2 days ago
Michaels Stores Oceanside, United StatesStore - S. DG-OCEANSIDE, CA - Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers Events Coordinator, Customer E ...
-
Event Sales Coordinator
5 days ago
PRA Business Events San Diego, United StatesEvent Sales CoordinatorPRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attende ...
-
Coordinator Private Events
1 day ago
ClubCorp San Diego, United StatesClubCorp - JobID: [Administrative Assistant] As a Private Events Coordinator at ClubCorp, you'll: Assist in the selling, planning, and coordinating of all aspects of private event and meeting functions held within the club; Support the Event Sales Directors in selling private fun ...
-
Events Coordinator I
1 week ago
Liberty Military Housing San Diego, United StatesOverview: · Liberty Military Housing Own your passion for service · At Liberty Military Housing were here to serve those who serve our country by providing military families with comfortable, well-maintained homes in inviting communities across the United States. We take great ...
-
senior events coordinator
2 days ago
Scripps Research San Diego, United StatesJoin our dynamic team as a Senior Events Coordinator and be at the forefront of creating unforgettable experiences If you're passionate about orchestrating seamless events, driving creativity, and ensuring every detail is executed flawlessly, this is the opportunity for you. Coll ...
-
Marketing and Events Coordinator
1 day ago
Soccer Shots East and South SD San Diego, United StatesKey Role: The Marketing and Events Coordinator is responsible for the growth and culture of our organization by focusing on consistent and accurate communications with families/partners, marketing via email, social media, and Google, and hosting events for both our families/partn ...
-
Meetings & Events Coordinator
6 days ago
Loews Hotels Coronado, United StatesPerched on its own 15-acre peninsula, Loews Coronado Bay Resort is a private oasis of tranquility near San Diego. This Coronado hotel offers views of the shimmering bay waters and the San Diego skyline. Welcome to Coronado's Secluded Water Escape. · The Meetings & Events Coordin ...
Stewardship Events Coordinator - La Jolla, United States - Salk Inc
2 days ago
Description
Under the direction of the Senior Manager, Stewardship Events, the Stewardship Events Coordinator facilitates and/or assists with the logistical execution of Stewardship Events including but not limited to: Salk Science and Music, Symphony At Salk, Board of Trustees meetings and dinners, Science and Justice, and other events as needed.
DUTIES AND RESPONSIBILITIES:
Required:
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Equal Employment Opportunity Statement
The Salk Institute for Biological Studies is an Equal Opportunity Employer and is committed to providing equal access to opportunities for students, employees, applicants for employment and other visitors. Salk has also adopted and maintains a policy to encourage professional and respectful workplace behavior and prevent discriminatory and harassing conduct in our workplace.
Accordingly, the Institute prohibits harassment and discrimination in employment on the basis of, and considers all qualified applicants for employment without regard to, actual or perceived race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, age, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, veteran and/or military status (disabled veteran, veteran of the Vietnam era, other covered veteran status), political affiliation, and any other status protected by state or federal law.
