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    Human Resource Associate - Seattle, United States - King County

    King County
    King County Seattle, United States

    2 weeks ago

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    Description

    Salary:
    $ $46.10 Hourly


    Location :
    Seattle, WA


    Job Type:
    Career Service, Full Time, 40 hrs/week

    Job Number:

    2024JI21696


    Department:
    DES - Executive Services


    Division:
    FMD - Facilities Mgmt

    Opening Date:

    04/29/2024

    Closing Date:

    5/13/2024 11:59 PM Pacific


    FLSA:
    Non-Exempt


    Bargaining Unit:

    Z3 :
    KC Personnel Guidelines

    Full- or Part-Time:

    Full Time

    Summary

    The Department of Executive Services

    is searching for an energetic and resourceful administrative professional who likes to

    "Get stuff done"

    to join our

    Facilities Management Division (FMD)

    team as a

    Human Resources Associate . This position provides high-level human resources, recruitment, and customer service support for the day-to-day human resource functions. Our ideal candidate will excel at

    solving problems ,

    working on a team , and will

    jump at the chance to work on projects .

    WHO ARE WE?

    Through a workforce of over 300 dedicated employees, FMD operates and manages the County's capital assets by developing and maintaining cost-conscious, sustainable, high-quality facilities.

    The King County FMD Human Resources team is a small and dedicated team of HR professionals that supports the HR functions of over 300 FMD employees.

    To be considered for this opportunity , you must at a minimum, demonstrate the knowledge, skill, and ability to:
    Process

    personnel transactions such as new hire paperwork, protected leaves, benefits information, reclassification requests and related activities; interpret and apply

    policies and procedures.

    Act


    as a system administrator for PeopleSoft HCM and other software programs by managing data; providing training, responding to users' inquiries, resolving complaints; and generating reports.

    Coordinate onboarding activities.


    Correspond with candidates, complete hire letters and other hiring documents, deliver information to candidates, hiring managers, and other units/departments, and perform weekly first day onboarding activities in person.

    Utilize software applications

    (e.g., PeopleSoft, NeoGov, Laserfiche, Word, PowerPoint, and Excel) to create and maintain accurate personnel records., generate reports, create presentations, and prepare written materials.

    Manage


    records by ensuring timely creation, maintenance, and archiving of documents/files to support historical accuracy; compiling information, documents, and records for public records act requests; and following records retention and destruction procedures in accordance with legal requirements.

    Deliver excellent customer service by responding to


    inquiries and delivering informational assistance to applicants, employees, and other customers, and coordinating with other units/departments to obtain information and/or to share information.

    Perform


    general office support by preparing correspondence and reports, scheduling meetings and appointments, researching and compiling information, maintaining assignment logs, updating templates and websites, and making recommendations for process improvements and streamlining procedures.

    Review, scan, label, file, and audit


    human resource and operational documents, including but not limited to confidential documents, documents subject to public disclosure, and personnel records; prepare, maintain, and reconcile indexes and inventory tracking systems.

    Provide recruitment team support and coordination.


    Participate in the recruitment and selection process by scheduling interviews, communicating with internal and external applicants over the phone, email and in person, preparing interview materials, proctoring exams, and administering applicant tracking, testing, references/background checking, and pre-employment requirements.

    Assist other HR Staff with their daily work.

    WE ARE LOOKING FOR CANDIDATES WHO:
    Have the ability to

    provide

    high-level administrative support


    to professional staff; OR any combination of education and experience that clearly demonstrates the ability to perform the job duties of the position.

    Have experience


    with Human Capital Management (HCM) and applicant tracking systems, is a strong user with HR Systems such as PeopleSoft HCM or Time & Labor.

    Understands how to navigate HR Systems, run queries, and process payroll or HR transactions.

    Have strong

    customer service, organizational, analytical, time management, communication, and interpersonal skills, including the

    ability to work well independently

    and as

    part of a team , including providing high-level administrative support to professional staff. Are familiar with the

    full-cycle recruitment

    process.

    Are proficient


    in using office productivity suite ( Word, Excel, SharePoint, PowerPoint, Teams ) in daily work, use online tools as well the ability to use application tracking and/or enterprise resource planning (ERP) software.

    (The county uses Microsoft Office, NeoGov, and PeopleSoft Human Capital Management application, and Zoom).

    Have the ability

    to work on multiple tasks requiring a high degree of detail and

    accuracy

    in a high pressure/short deadline/precise schedule environment.

    Have the ability

    to maintain high degree of confidentiality with sensitive and personal information while demonstrating fairness, respect, and inclusiveness.

    Have the ability

    to be self-directed and effectively

    plan, organize, prioritize

    work on a daily basis. Have an

    interest in human resources

    management and employment-related federal and state laws and regulations.

    Supplemental Information


    Supplemental Information:
    This position is not represented and is overtime eligible.
    This recruitment may be used to fill additional vacancies for up to 6 months.

    Hybrid work

    The work associated with this position will be performed by teleworking, field work, onsite work and meetings as needed for up to 1-2 times a week, but onsite work may involve additional days depending on the business needs.

    Employees will have access to shared workspaces at various King County facilities.

    Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

    Why King County?
    Competitive

    - healthcare plans
    Free

    - transportation options
    On-Site -

    gym
    Manager Support -

    structured employee assistance program
    Paid -

    vacation time (in addition to paid holidays)
    Paid -

    sick leave
    Paid

    - parental leave
    Deferred -

    compensation plan
    Twelve

    - paid holidays and

    Two Additional

    personal holidays
    Awesome

    Employee Giving Program

    Forbes named King County as one of Washington State's best employers.


    Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence.

    Are you ready to make a difference?

    Come join the team

    dedicated to serving one of the nation's best places to live, work and play.

    Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity.

    Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards.

    We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

    King County is an Equal Employment Opportunity (EEO) Employer


    No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

    Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

    Are you ready to APPLY?
    The recruitment for this position is open to

    all qualified applicants . A completed King County Application is required. We highly recommend that you also provide a cover letter and resume.

    If you have any questions, please contact

    Jen Irwin , Talent Management Supervisor, by e-mail at , or by phone at Connect with Jen on


    King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.

    Eligible positions receive the following benefits and have access to the following programs:


    Medical, dental, and vision coverage:
    King County pays 100% of the premiums for eligible employees and family members

    Life and disability insurance:
    employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents

    Retirement:
    King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan

    Transportation program and ORCA transit pass

    12 paid holidays each year plus two personal holidays

    Generous vacation and paid sick leave

    Paid parental, family and medical, and volunteer leaves

    Flexible Spending Account

    Wellness programs

    Onsite activity centers

    Employee Giving Program

    Employee assistance programs

    Flexible schedules and telecommuting options, depending on position

    Training and career development programs

    For additional information about employee benefits, visit our


    This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.

    If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.


    NOTE:


    Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.

    Short Term Temporary positions are not eligible for an ORCA transit pass.

    For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

    01

    Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? ANDIs this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? ANDDo you possess the skills and abilities to qualify for this position?


    Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff.

    Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.

    No.

    02


    If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided:1.

    The title you held when you received your layoff notice2. The department you worked in3. The effective date of your layoff

    Required Question
    #J-18808-Ljbffr
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