- Provide Legal Assistant support to 3 Attorneys.
- Identify and flag critical documents requiring timely responses and associated deadlines to ensure our clients/insureds/Company are protected from sanctions and unnecessary litigation.
- Coordinate/schedule meetings, hearings, appointments, and depositions.
- Maintain and manage Attorney calendars avoiding and resolving conflicts.
- Generate draft templates (pleadings, motions, objections, correspondence) for attorney review and approval.
- Document processing (assemble, serve, E-file accordingly).
- Independently manage and prioritize competing deadlines.
- Communicate with Claim partners, clients/insureds, witnesses, Court personnel, opposing counsel, vendors, and team members in a professional/collaborative manner.
- Maintain data integrity in our document management platform supporting our paperless environment (documents, parties, roles/relations, naming conventions).
- Timely transmit and request payments to vendors, experts, etc.
- Knowledge of local Court rules and e-filing requirements.
- Assist Manager with special assignments as needed.
- Provide workflow feedback by eliminating unnecessary/outdated processes.
- Identify outdated templates requiring updates.
- Implement and follow best practices/departmental workflows.
- Process all incoming email, including calendaring and saving documents to case management system, and route incoming mail to proper personnel for handling.
- Greet and manage guests and vendors.
- Retrieve, scan, and route all incoming mail to proper team and Claims.
- Monitor and process office electronic mailbox correspondence.
- Process outbound USPS/FedEx mail Provide office support as needed (place tickets for failing equipment, order office supplies, assist peers as needed and during PTO).
- High school diploma or general education degree (GED).
- 5+ years' California General Liability or Construction Defect experience preferred.
- Prior experience supporting multiple attorneys / competing deadlines.
- Proficient in technology, Microsoft Office (Word, Excel, Outlook, etc.).
- Organized, self- motivated, ability to prioritize and work independently.
- Exceptional attention to details and the production of professional work product.
- Excellent written and verbal communication skills.
- Work in a team environment with a positive respectful attitude.
- Experience with a document management platform (Litify a plus).
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Legal Assistant II - Irvine, United States - AmTrust Financial Services, Inc.
Description
Overview
AmTrust Financial Services, Inc., a fast-growing commercial insurance company, has an immediate need for an in-house Legal Assistant to work in our Irvine or West Hills Litigation office.
Experience with legal service platforms, including File&ServeXpress, CaseAnywhere, OneLegal, and document depositories is preferred, but willing to train the right candidate.
Provide backup support when needed:
Base pay offered may vary depending on, but not limited to education, experience, skills, geographic location, travel requirements, sales or revenue-based metrics.
This range may be modified in the future.#LI-DD1
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