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    Senior Office Support Coordinator - Miami, United States - Honeywell

    Honeywell
    Honeywell Miami, United States

    3 weeks ago

    Honeywell background
    Description
    Driving Infinite Possibilities Within A Diversified, Global Organization

    Asa Senior Office Support Coordinator here at Honeywell Building Automation (BA)in Miami, FL, you will play a crucial role in providing administrative supportand coordination to the office. You will be responsible for managing officeoperations, organizing meetings and events, and assisting with variousadministrative tasks. Your attention to detail, strong organizational skills,and ability to multitask will contribute to the smooth functioning of theoffice.

    You will report directly to our Office Manager and you'll work out of ourMiami, FL location.

    In this role, you will impact the efficiency and productivity of the office byensuring smooth operations and providing support to the team.

    KEY RESPONSIBILITIES
    • Handle billing processes, including quotes, and processing credits/rebills
    • Manage customs and badging processes for the office including preparing quarterly reports and assisting with yearly audits
    • Coordinate SMS onboarding for new employees
    • Handle material ordering and inventory management
    • Prepare unbilled reports and end-of-month financial reports
    • Coordinate annual/monthly payment processes for various vendors/accounts
    • Assist with MDAD processes and service contracts
    • Prepare aging reports and year-over-year reports
    • Coordinate onboarding of new employees, subcontractors, and customers
    • Track quotes and work orders using the quote tracker in Teams
    • Managing shutdowns
    BENEFITSOF WORKING FOR HONEYWELL :
    • Medical, Vision, Dental, MentalHealth Benefits
    • Paid Vacation
    • 401k Plan/Retirement Benefits (as perregional policy)
    • Career Growth
    • Professional Development
    YOUMUST HAVE
    • Minimum of 3 years of experience inoffice support or administrative role
    • Strong organizational andmultitasking skills
    • Excellent communication andinterpersonal skills
    • Proficiency in Microsoft Office Suite
    WE VALUE
    • Associate's degree in BusinessAdministration or related field
    • Experience in coordinating meetingsand events
    • Attention to detail and ability toprioritize tasks
    • Ability to work independently and aspart of a team
    • Knowledge of office managementsystems and procedures
    • Familiarity with basic accountingprinciples
    • Strong problem-solving skills
    • Ability to handle multiple projectsand deadlines
    Honeywell Building Automation (BA) is a leading global provider of products,software, solutions, and technologies that enable building owners and occupantsto ensure their facilities are safe, energy efficient, sustainable, andproductive. Our products and services include advanced software applicationsfor building control and optimization, sensors, switches, control systems, andinstruments for energy management, access control, video surveillance, fireproducts, and installation, maintenance, and upgrades of systems. We arecommitted to introducing state-of-the-art technology solutions to improveefficiency, productivity, sustainability, and safety in high-growth businessesin broad-based, attractive industrial end markets. Learn more about HoneywellBuilding Automation:

    Additional Information
    • JOB ID: HRD229568
    • Category: Business Management
    • Location: 9315 NW 112th Ave,Miami,Florida,33178,United States
    • Nonexempt
    Global (ALL)

    Honeywell is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.
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